Records of the Office of the Associate Dean of Libraries
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Abstract
This collection contains material associated with the administration of the Associate Dean, including memoranda, reports, meeting minutes, correspondence and other documentation. An additional accession of material includes VHS tapes and audio cassettes of library meetings and events and library publications in addition to the assorted administrative materials. This collection was donated by Associate Dean Nancy Kranich but contains the records and correspondence of her predecessors and the Dean of libraries.
Historical Note
The Associate Dean of Libraries assists the Dean of Libraries with the daily administration of the New York University Libraries. Organizational charts place the Associate Dean at different positions within the hierarchy of the Division of Libraries at different times.
The earliest Associate Dean is Eugene P. Kennedy, who served from 1971-1973, and whose responsibilities included managing the newly constructed Bobst Library. Nancy Kranich served as Associate Dean from 1992-2001 before assuming the presidency of the American Library Association.
Arrangement
Series I: Correspondence is divided into two subseries according to when the records were accessioned. Both Subseries I: Accession 01-008 and Subseries II: Accession 03-004 are arranged alphabetically by subject/author heading and then chronologically within each subject/author heading.
Scope and Content Note
This collection contains the records of the Associate Dean of Libraries from 1962 to 2002, with most of the materials dating from the 1970s and 1980s. 01-008, initial accession which represents a majority of the materials in the collection, contains chronological files of correspondence and memoranda from the Associate Dean's office.
Accession 03-004 initially contained correspondence, memoranda, reports, publications, VHS tapes and audio cassettes from the Associate Dean's office. The reports and publications from this accession were transferred to the New-York Historical Society and the audio-visual material was separated from the collection and transferred to the Audio Visual Collection for preservation.
Subjects
Access Restrictions
Administrative records and unpublished reports of New York University are closed for a period of 20 years from the date of their creation. Access to files spanning multiple years will be opened to researchers based on the date of the most recent materials. Board of Trustees records are closed for 35 years from the date of creation. Materials related to personnel, grievances, job and fellowship searches and applications, and all files that fall under the federal Family Educational Rights and Privacy Act (FERPA) are permanently restricted. Additional restrictions may apply to other materials in this collection. For questions regarding specific restrictions, please contact the University Archives.
Use Restrictions
Any rights (including copyright and related rights to publicity and privacy) held by the creator are maintained by New York University. Permission to publish or reproduce materials in this collection must be secured from New York University Archives, (212) 998-2646, university-archives@nyu.edu.
Preferred Citation
Published citations should take the following form: Identification of item, date (if known); Records of the Office of the Associate Dean of Libraries; RG 38.0.1; box number; folder number; New York University Archives, New York University Libraries.
Provenance
Some of these materials were transferred from the Office of the Dean of the Libraries in 1987. Other files were transferred at a later date and make up accession 01-008.
Accession 03-004 was added to this collection in June 2009.
Separated Material
The audio visual material that makes up Accession 03-004 Series II: Library Media has been separated from the documents in the collection and stored with the Audio Visual Collection for preservation. The video and audio tapes were given ID numbers ranging from 4223-4271, and 4330. One item from Accession 03-004, Series III: Publications and Reports, a binder containing New-York Historical Society Annual Reports, grant proposals, deaccessioning information and library plans from 1992-1993 was deaccessioned and transferred to New-York Historical Society.
Physical Access
Please note that this collection is stored offsite, and you must contact the repository to schedule access.