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Guide to the Records of the Public History Program RG.20.9

New York University Archives
Elmer Holmes Bobst Library
70 Washington Square South
10th Floor
New York, NY 10012
(212) 998-2641

New York University Archives

Collection processed by Ashley Jones and Julianna Monjeau. Additional processing by Claire Wolford.

This finding aid was produced using ArchivesSpace on July 23, 2018 using Describing Archives: A Content Standard

 Container list updated by John Zarrillo Container list updated by Kelly Haydon and John Zarrillo to reflect digitized media and access copies  , December 2017 , July 2018

Administrative Information

Access Restrictions

Institutional records of New York University are closed for a period of 20 years from the date of their creation (the date on which each document was written). Board of Trustees records are similarly closed for 35 years from the date of creation. The opening date for files spanning several years will be 20 years from the most recent date. Access will be given to material already 20 years old contained within a collection that is not yet open when such material can be isolated from the rest of the collection.

Materials related to personnel, faculty grievances, job searches and all files with information that falls under the University's Family Educational Rights and Privacy Act (FERPA) policy are permanently restricted.

This collection is in off-site storage.

Use Restrictions

Permission to publish materials must be obtained in writing from the:

New York University Archives

Elmer Holmes Bobst Library 70 Washington Square South

New York, NY 10012

Phone: (212) 998-2646


Preferred Citation

Published citations should take the following form: Identification of item, date (if known); Records of the Public History Program; RG 20.9; box number; folder number; New York University Archives, New York University Libraries.

Series IV separated due to size differences

Due to differences in letter (8 1/2 x 11 in.) vs. legal (8 1/2 x 14 in.) sizes in Series IV, the materials in this series (particularly Public History Workshop related) have been divided amongst Boxes 3-5, and Box 14. The oversized materials are located in Box 14, a manuscript box.


Physical Access

Please note that this collection is stored offsite, and you must contact the repository to schedule access.

Processing concerns and guidelines

Upon initial inspection, this collection was only partly organized. Though many of the paper-based records had been placed in file folders with assigned headings, they were not entirely arranged in a logical manner. For example, a group of workshop-related folders may be placed together in Box 1, though there would be another group of workshop-related folders in Box 5. An effort was made to place all folders dealing with the same topic into the same location. There were also numerous file folders assigned similar headings that were later condensed. Many papers within folders were not arranged chronologically, and thus, an effort was made to do so.

Other paper-based records were found in a loose manner with no discernable arrangement. The processor distributed these loose papers into appropriate folders amongst the six series. An additional concern for the paper-based records was that there were many records placed in file folders that did not relate to their content. These misfiled records were subsequently organized amongst the series and placed in appropriate folders.

There were several instances in which an overabundance of the same item were found within a folder, often a promotional flyer or a newsletter issue. The processor removed several duplicates, allotting no more than 4 copies of any item in the collection.

The audio and visual based records, though mostly labeled, were organized in no logical arrangement. The processor verified the contents of each item and then arranged all of these records chronologically. Some of the original labels on the audio and visual records did not indicate dates, and even after inspection, the processor was not able to designate a specific date for each item. In some cases, it was only apparent that the item dated from either the 1980s or the 1990s, and thus, are labeled '1980s undated' and '1990s undated.'

Some audio visual items were removed because no connection could be made between their subjects and the Public History program. The most numerous of these removed items were clips of science fiction films and television shows.