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© 2011 New-York Historical Society logo

Guide to the Here is New York Collection
1996-2007 (bulk 2001-2002)
 PR 258

New-York Historical Society
170 Central Park West
New York, NY 10024
Phone: (212) 873-3400


© 2011 New-York Historical Society

Collection processed by Processed by Melissa Haley

This finding aid was produced using the Archivists' Toolkit on December 13, 2011
Description is in English.

Container List

Series V: Office Files

Scope and Contents note

This series contains the supporting files of here is new york that document the internal workings of the organization. The files are arranged into subseries primarily reflecting key here is new york individuals and departments, especially public relations and print production. Also included are here is new york correspondence, staff photographs, and ephemera.

Voices of 9.11 contains oral history testimonies of several here is new york staff members, including founders Michael Shulan and Charles Traub. See Series II.

There are no office files for here is new york founders.

Photographer and other releases are restricted to N-YHS staff use only.

Subseries I: Mark Lubell Files

Scope and Contents note

Mark Lubell was hired in 2002 as a business manager. The bulk of Lubell's files deal with here is new york exhibitions, including planning, agreements, contracts, finances, and travel plans. Other files concern here is new york finances, development, and dissolution. Lubell's CDs and DVDs include promotional material, music, and images from the collection. His VHS cassettes contain video documentation of here is new york exhibits and events (including Bill Clinton's visit to the Prince Street gallery), promotional material and documentaries about here is new york, and other videos related to 9/11.

Access to files on CDs and VHS tapes in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 1

Container 1 Container 2   Title Date
Box: 48 Folder : 1 Exhibition Files: Arles/Paris
2002
Box: 48 Folder : 2 Exhibition Files: Boca Raton
2002
Box: 48 Folder : 3-4 Exhibition Files: Chicago
2002
Box: 48 Folder : 5 Exhibition Files: Dublin
2002
Box: 48 Folder : 6 Exhibition Files: Germany
2002
Box: 48 Folder : 7 Exhibition Files: Houston--Fotofest
2002
Box: 48 Folder : 8-10 Exhibition Files: Japan
2002
Box: 48 Folder : 11 Exhibition Files: London--The Guardian [Includes photos of other European exhibits]
2002
Box: 48 Folder : 12 Exhibition Files: Louisville--Louisville Free Public Library
2002
Box: 48 Folder : 13 Exhibition Files: Minneapolis
2002
Box: 48 Folder : 14 Exhibition Files: New Jersey--Richard Stockton College
2002
Box: 48 Folder : 15 Exhibition Files: Ohio--Marietta College
2002
Box: 48 Folder : 16 Exhibition Files: Russia
2003
Box: 48 Folder : 17 Exhibition Files: San Diego
2002
Box: 48 Folder : 18 Exhibition Files: Tampa
2002
Box: 48 Folder : 19 Exhibition Files: Troy, N.Y.
2002
Box: 49 Folder : 1 Exhibition Files: Washington, D.C.
2002
Box: 49 Folder : 2 Exhibition Files: Zurich
2002
Box: 49 Folder : 3 Exhibition Files: Madame Tussaud's, New York
2002
Box: 49 Folder : 4-5 Exhibition Files: General
2002
Box: 49 Folder : 6 Exhibition Files: Sample contract
2002
Box: 49 Folder : 7 Prince Street: Equipment loan
2002
Box: 49 Folder : 8 Prince Street: Image list
2002
Box: 49 Folder : 9 Telerama--Paris
2002
Box: 49 Folder : 10 HINY Dissolution--Strategic planning
2002, [2002]
Box: 49 Folder : 11 HINY Dissolution--Appraisal/Donations
2003
Box: 49 Folder : 12 Exhibition Reimbursed Expenses
2003
Box: 49 Folder : 13 Financial Documents
2002
Box: 49 Folder : 14 Financial Statements
2002
Box: 49 Folder : 15 Tax Documents
2002
Box: 49 Folder : 16 Fundraising/Development
2002
Box: 49 Folder : 17 Ground Zero Memorial
2002
Box: 49 Folder : 18 Correspondence
2002
Box: 49 Folder : 19 Notes/Postcards
2002
Box: 49 Folder : 20 Personnel/Contacts
2002, undated
Box: 49 Folder : 21 Brendan Gill Prize
2002
Box: 49 Folder : 22 Photographs
2001
Box: 49 Folder : 23 HINY Promotional Material
[2002]
Box: 49 Folder : 24 Promotional Material--Other
2002
Box: CD2 CDs

Physical Characteristics and Technical Requirements note

Access to files on CDs in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 1

2001-2002
Box: VHS5 VHS tapes

Physical Characteristics and Technical Requirements note

Access to files on VHS tapes in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 1

2002, undated

Subseries II: Public Relations

Scope and Contents note

This subseries contains material related to here is new york publicity and media relations, including press kits, clippings, and periodicals. Also included are office files of two PR staff members, as well as material pertaining to the publication of here is new york's book in 2002. CDs and DVDs contain here is new york images, footage of here is new york television press coverage, press kit and publicity material, and photos of here is new york exhibits and events. VHS tapes contain press coverage of here is new york in the U.S., Europe, and Japan.

Access to files on CDs and VHS tapes in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 2

Container 1 Container 2   Title Date
Box: 50 Folder : 1-7 Photo Requests
2002
Box: 50 Folder : 8 SCALO--Serialization Rights
2002
Box: 51 Folder : 1-2 SCALO--Serialization Rights
2002
Box: 51 Folder : 3-4 Indemnification Forms--Media
2001-2002
Box: 51 Folder : 5 Chicago Exhibit--Preview briefing book
2002
Box: 51 Folder : 6 Chicago Exhibit--Media coverage
2002
Box: 51 Folder : 7-8 Amy Wentz files
2002, undated
Box: 52 Folder : 1-3 Stephanie Schenppe files
2001-2002
Box: 52 Folder : 4 Bid
2002
Box: 52 Folder : 5 Publicity Photos: Book
[2002]
Box: 52 Folder : 6 Press Kit Components and Press Releases
2002
Box: 52 Folder : 7-9 Press Kit Components
2001-2002, undated
Box: 53 Folder : 1 Press Kit Components
2001-2002, undated
Box: 53 Folder : 2-3 Press Kits
2002, [2002]
Box: 53 Folder : 4 Press Kits--Chicago
2002, [2002]
Box: 53 Folder : 5-6 Press Kits--Corcoran
2002, [2002]
Box: 53 Folder : 7 Press Kits--Various contents/Incomplete
2002, [2002]
Box: 54 Folder : 1-3 Press Kits--Various contents/Incomplete
2002, [2002]
Box: 54 Folder : 4-7 Press Clippings--Binder
2001-2002
Box: 54 Folder : 8-9 Press Clippings/Releases
2002
Box: 54 Folder : 10 Magazines--Domestic
2001-2002
Box: 55 Folder : 1-2 Magazines--Domestic
2001-2002
Box: 55 Folder : 3 Magazines--Foreign--British
2001
Box: 55 Folder : 4 Magazines--Foreign--French
2002
Box: 55 Folder : 5-6 Magazines--Foreign--German
2002
Box: 55 Folder : 7 Magazines--Foreign--Japanese
2001, 2002
Box: 55 Folder : 8 Magazines--Foreign--Dutch
2002
Box: 55 Folder : 9 9-11 Meditations at the Center of the World
2002
Box: 55 Folder : 10 Exhibit/Award Brochures and Newsletters
2002
Box: 56 Folder : 1 Exhibit Promotional Cards
[2001, 2002]
Box: 56 Folder : 2 September 11th Fund Brochures
[2002]
Box: 56 Folder : 3 Children's Aid Society Annual Report
2002
Box: 72 Folder : 8 Oversize: Periodicals
2002
Box: 72 Folder : 9 Oversize: Exhibit Brochures--ICP
[2002]
Box: 72 Folder : 10 Oversize: Clippings
[2001]
Box: 72 Folder : 11-13 Oversize: Duplicates
[2001]
Box: OV-NEWS Oversize: Newspapers, complete
2002
Box: CD2 CDs

Physical Characteristics and Technical Requirements note

Access to files on CDs tapes in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 2

2001-2002
Box: VHS5-7 VHS tapes

Physical Characteristics and Technical Requirements note

Access to files on VHS tapes in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 2

2001-2002, undated

Subseries III: Production Department

Scope and Contents note

The Production Department (also known as the Print Department) created prints for sale and exhibition. Much of this department's files relates to specific exhibits and includes image lists and contact sheets. Other office files in this subseries pertain to special orders, specific databases, and equipment. CDs contain mostly images for exhibits, print databases, and instructions for hanging here is new york shows. Production Department artifacts include a pair of handling gloves and 3-D glasses.

Access to files on CDs in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 3

Container 1 Container 2   Title Date
Box: 56 Folder : 4-5 Production Folder
2001-2002
Box: 56 Folder : 6 Print Production Early Files [Lara McPherson files]
2001-2002
Box: 56 Folder : 7 Exhibition Files: Berlin
2002
Box: 56 Folder : 8 Exhibition Files: Boca Raton
2002
Box: 56 Folder : 9 Exhibition Files: Chicago
2002
Box: 56 Folder : 10 Exhibition Files: Corcoran
2002
Box: 56 Folder : 11 Exhibition Files: Daytona
[2002]
Box: 56 Folder : 12 Exhibition Files: Las Vegas
2002
Box: 56 Folder : 13 Exhibition Files: Minnesota
2002
Box: 56 Folder : 14 Exhibition Files: Ohio
2002
Box: 56 Folder : 15 Exhibition Files: San Diego
2002
Box: 57 Folder : 1 Exhibition Files: Tampa
2002
Box: 57 Folder : 2 Exhibition Files:[Troy, N.Y.], Fulton St.
2002
Box: 57 Folder : 3 Exhibition Files: Traveling Exhibit Print List
2001
Box: 57 Folder : 4 Exhibition Files: Traveling Show Documents
2002
Box: 57 Folder : 5 HBO
Undated
Box: 57 Folder : 6 Lake Geneve Order
2002
Box: 57 Folder : 7 Special Order Requests
2002
Box: 57 Folder : 8 Book
2002
Box: 57 Folder : 9-10 HINY Prospectus
2002, [2002]
Box: 57 Folder : 11 Print Dept. Inventory
2002
Box: 57 Folder : 12 Scanning and Retouch Lists
Undated
Box: 57 Folder : 13 Missing Images Database
2002
Box: 57 Folder : 14 Internet Comments
2002
Box: 57 Folder : 15 Correspondence/Photo Requests
2002
Box: 57 Folder : 16 Jacob Peck Digital Fulfillment
2001
Box: 57 Folder : 17 Media Kits
[2002]
Box: 57 Folder : 18 Print Dept. and Office Wall Art
2002, undated
Box: 57 Folder : 19 Calendars
2002
Box: 57 Folder : 20 Epson Invoices
2002
Box: 57 Folder : 21 Fed Ex Deliveries
2002
Box: 57 Folder : 22 Uline Supply Catalog
2001
Box: 73 Folder : 1 Oversize: Exhibit Catalogs/Contact Sheets--500 Print Show
2002
Box: 73 Folder : 2 Oversize: Exhibit Catalogs/Contact Sheets--Chicago
2002
Box: 73 Folder : 3 Oversize: Exhibit Catalogs/Contact Sheets--Las Vegas [full size prints]
Undated
Box: 73 Folder : 4 Oversize: Exhibit Catalogs/Contact Sheets--Arles
[2002]
Box: 73 Folder : 5 Oversize: Exhibit Catalogs/Contact Sheets--Berlin, Boca Raton, Ohio, Tampa
2002
Box: 73 Folder : 6 Oversize: Exhibit Catalogs/Contact Sheets--Firefighters, Flight 93, Pentagon, Scalo, Elton John
2002, undated
Box: 73 Folder : 7-9 Oversize: Exhibit Catalogs/Contact Sheets--Other/Unknown
2002, undated
Box: 73 Folder : 10-11 Oversize: Original Prints
2001, undated
Box: 74 Folder : 1 Oversize: HINY Prospectus
[2002]
Box: 74 Folder : 2 Oversize: Print Dept. and Office Wall Art
Undated
Box: FLAT FILE1 Oversize
Undated
Box: CD3 CDs

Physical Characteristics and Technical Requirements note

Access to files on CDs in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 3 (EXCEPT- HINY images for 500 Print Show- 17 CDs)

2001-2002
Box: ART2 Artifacts: White gloves, 3-D glasses
Undated
Box: WTC1 6 copies of DVD WTC: The First Twenty-Four Hours (see Series VI)
2001

Subseries IV: Digital Archives Department

Scope and Contents note

Bulk are image databases and inventories.

Container 1 Container 2   Title Date
Box: 58 Folder : 1-3 Image Databases/Inventories; Office Files
2001-2002

Subseries V: Intake Department

Scope and Contents note

The intake department accepted and processed donated images.

Access to files on the CD in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 5

Container 1 Container 2   Title Date
Box: 58 Folder : 4 Submission Guidelines
2001
Box: CD3 1 CD - images [separated from releases]

Physical Characteristics and Technical Requirements note

Access to files on the CD in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 5

2002

Subseries VI: Correspondence

Scope and Contents note

Correspondence from here is new york concerns funding, former President Bill Clinton's visit, and the here is new york book. The letters and emails in this subseries are primarily from photographers, exhibit-goers, and well-wishers.

Container 1 Container 2   Title Date
Box: 58 Folder : 5 HINY to others
2001-2002
Box: 58 Folder : 6 To HINY
2001-2002
Box: 58 Folder : 7 Re: Book
2002
Box: 58 Folder : 8-9 General
2001-2002
Box: 58 Folder : 10 Memo
Undated [2002]

Subseries VII: Staff Photographs

Scope and Contents note

This subseries contains mainly images of here is new york staff members and volunteers. The bulk is printed photographs, but there are also several digital images. Also included are group photos of ~ 400 here is new york photographers, taken April 2002 at a party for the photographers at the 1105 Sixth Avenue location. The CD in this subseries has images of photographer Chris Callis taking this group photographer photo. Here is new york staff members and volunteers can also be seen in some photographs of exhibits in Series IV (especially Chicago photo albums).

For videos of HINY staff and volunteers see "hiny Documentation" electronic file in Series IV. Subseries I. Some workers also participated in the Voices of 9.11 project (Series II); the Voices database identifies HINY staff and volunteers.

Access to files on CD in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 7

Container 1 Container 2   Title Date
Box: 58 Folder : 11-12 Group Photos
2002
Box: 58 Folder : 13-17 Staff Events/At Work
2001-2002, undated
Box: 58 Folder : 18 Infinity Awards
2002
Box: 59 Folder : 1-2 Group Photo: Photographers
2002
Box: 59 Folder : 3-4 Ground Zero and area [taken by staff?]
2001, undated
Box: 74 Folder : 3 Oversize
Undated
Box: CD3 CD

Physical Characteristics and Technical Requirements note

Access to files on CD in this subseries is on HINY computer terminal at: HINY Collection Series I, III-V/Series V/Subseries 7

2002
Box: Electronic Records hiny group photo & text 4.1.02

Physical Characteristics and Technical Requirements note

[FILE ACCESS ON HINY COMPUTER TERMINAL]

2002
Box: Electronic Records HINY staff

Physical Characteristics and Technical Requirements note

[FILE ACCESS ON HINY COMPUTER TERMINAL]

2001-2002

Subseries VIII: Ephemera/Artifacts

Scope and Contents note

This subseries contains brochures of ceremonies for two awards won by here is new york (Brendan Gill Award and Cornell Capa Award) in 2002. Also included are office ephemera and artifacts including a patriotic mirror, flags, an album recording of E.B. White's "Here is New York," and VHS tapes unrelated to 9/11.

Container 1 Container 2   Title Date
Box: 59 Folder : 5 Award Brochures
2002
Box: 59 Folder : 6-9 Office Ephemera
2001-2002, undated
Box: ART2-3 Artifacts
Undated
Box: VHS7 Videos: A Cry from the Grave; Tony Bennett special
1996, undated

Subseries IX: Releases

Scope and Contents note

Includes original releases for images, Voices of 9.11, home videos, and the here is new york book. Arranged by project, then alphabetically. There are unfiled releases in the beginning of some sections. Voices of 9.11 releases are labeled Video Booth.

RELEASES RESTRICTED TO N-YHS STAFF USE ONLY

Container 1     Title Date
Box: 59-68 Releases
2001-2003

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