Container List
Series III. Account Books, Journals & Ledgers, 1837-1927, 1958-1993
Scope and ContentsThe series holds several cash account books and other similar accounting records for the 19th century and into the early 20th century. The container list identifies all of these and their date ranges. These early records are not comprehensive and there is a sizable mid-20th century gap in the series. More detailed are reports ranging from the mid 1980s to 1993, especially with respect to budget and actual expenses.
Scope and ContentsThe series is arranged roughly in chronological order and by type of accounting record. |
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| Container 1 | Container 2 | Title | Date | |
|---|---|---|---|---|
| Offsite-Box: 1 | Folder : 33 | Cash accounts/journals (3) |
1837-1873 | |
| Offsite-Box: 1 | Folder : 34 | "Blotter"/Cash deposits journal
Scope and ContentsThis volume held a great number of loose documents related to mortgages inside the front cover; these were moved to separate folders above (#5-6). |
1910-1927 | |
| Offsite-Box: 2 | Folder : 1 | Checks
Scope and ContentsA small number of endorsed checks. |
1838-1839 | |
| Offsite-Box: 2 | Folder : 2 | Signed receipts for payments from N-YHS |
1837-1840 | |
| Offsite-Box: 2 | Folder : 3 | Librarian account book |
1848-1858 | |
| Offsite-Box: 2 | Folder : 4 | Accounts with W.W. Blennerhassett (binding) |
1855-1856 | |
| Offsite-Box: 2 | Folder : 5 | Petty cash account books |
1871-1904 | |
| Offsite-Box: 2 | Folder : 6-7 | Bank books. General Account (2 folders) |
1866-1907 | |
| Offsite-Box: 2 | Folder : 8-9 | Bank books. Special accounts (2 folders)
Scope and ContentsHolds: Phoenix Fund (1898-1913); Durr Gallery Fund (1903-1913); New York Views Fund (1910-1913); Watson Binding Fund (1910-1913); and De Peyster Memorial Fund (1911-1913). |
1898-1913 | |
| Offsite-Box: 2 | Folder : 10 | Bank book & pledge cards. Founders Fund |
1906-1913 | |
| Offsite-Box: 2 | Folder : 11 | Subscription receipt books
Scope and Contents2 books: for a portrait of Luther Bradish (1864-65); for a portrait of Francis L. Hawks (1867-71). |
1864-1870 | |
| Offsite-Box: 2 | Folder : 12 | Catalogue account/sales book |
1869-1876 | |
| Offsite-Box: 2 | Folder : 13 | Check book. Hudson-Fulton exhibition |
1909-1910 | |
| Offsite-Box: 2 | Folder : 14 | Wage book (Payroll) |
1916-1920 | |
| Offsite-Box: 2 | Folder : 15 | Air conditioning & building renovation fund drive journal |
1961-1970 | |
| Offsite-Box: 2 | Folder : 16-17 | Harper Fund ledgers (2) |
1958-1985 (bulk 1970s-1983) | |
| Offsite-Box: 6 | Folder : 5 | General ledger |
1982 | |
| Offsite-Box: 6 | Folder : 6-7 | Investment register/ledger (2) |
1985 | |
| Offsite-Box: 12 | Folder : 1 | Trial balances |
1985 | |
| Offsite-Box: 12 | Folder : 2 | Cash receipts journal
Scope and ContentsProvides daily detail of the sources of cash revenue for the calendar year. |
1985 | |
| Offsite-Box: 14 | Expense by account report and actual vs. budget reports for full year FY1987 |
1986-1987 | ||
| Offsite-Box: 13 | Folder : 2-5 | Actual vs. Budget monthly reports (4 folders)
Scope and ContentsNot all months are in the folders, but the reports include year-to-date figures. Most or all are focused on Library operations. |
1989 October-1992 June | |
| Offsite-Box: 12 | Folder : 3 | Expense vs. budget, general ledger trial, pre-audit financial statements for FY 1991 |
1991 | |
| Offsite-Box: 13 | Folder : 6 | Actual and budget reports for FY 1991 |
1990-1991 | |
| Offsite-Box: 13 | Folder : 7-10 | Actual and budget reports for FY 1992 (4 folders) |
1991-1992 | |
| Offsite-Box: 13 | Folder : 11-13 | Actual and budget reports for FY 1993 (3 folders) |
1992-1993 | |
| Offsite-Box: 13 | Folder : 14 | Deferred income reports |
1990-1992 | |
| Offsite-Box: 15 | Folder : 1-36 | Monthly reports (36 folders)
Scope and ContentsMonthly files with system-generated reports of various financial data. |
1990 July-1993 June | |
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