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Guide to the New-York Historical Society Financial Records
1837-2005 (bulk 1800s-1930s, 1980s-1993)
 NYHS-RG 24

New-York Historical Society
170 Central Park West
New York, NY 10024
(212) 873-3400


New-York Historical Society

Collection processed by Larry Weimer

This finding aid was produced using ArchivesSpace on September 30, 2022
Finding aid written in English using Describing Archives: A Content Standard

Container List

Series III. Account Books, Journals & Ledgers, 1837-1927, 1958-1993

Scope and Contents

The series holds several cash account books and other similar accounting records for the 19th century and into the early 20th century. The container list identifies all of these and their date ranges. These early records are not comprehensive and there is a sizable mid-20th century gap in the series. More detailed are reports ranging from the mid 1980s to 1993, especially with respect to budget and actual expenses.

Scope and Contents

The series is arranged roughly in chronological order and by type of accounting record.

Container 1 Container 2   Title Date
Offsite-Box: 1 Folder : 33 Cash accounts/journals (3)
1837-1873
Offsite-Box: 1 Folder : 34 "Blotter"/Cash deposits journal

Scope and Contents

This volume held a great number of loose documents related to mortgages inside the front cover; these were moved to separate folders above (#5-6).

1910-1927
Offsite-Box: 2 Folder : 1 Checks

Scope and Contents

A small number of endorsed checks.

1838-1839
Offsite-Box: 2 Folder : 2 Signed receipts for payments from N-YHS
1837-1840
Offsite-Box: 2 Folder : 3 Librarian account book
1848-1858
Offsite-Box: 2 Folder : 4 Accounts with W.W. Blennerhassett (binding)
1855-1856
Offsite-Box: 2 Folder : 5 Petty cash account books
1871-1904
Offsite-Box: 2 Folder : 6-7 Bank books. General Account (2 folders)
1866-1907
Offsite-Box: 2 Folder : 8-9 Bank books. Special accounts (2 folders)

Scope and Contents

Holds: Phoenix Fund (1898-1913); Durr Gallery Fund (1903-1913); New York Views Fund (1910-1913); Watson Binding Fund (1910-1913); and De Peyster Memorial Fund (1911-1913).

1898-1913
Offsite-Box: 2 Folder : 10 Bank book & pledge cards. Founders Fund
1906-1913
Offsite-Box: 2 Folder : 11 Subscription receipt books

Scope and Contents

2 books: for a portrait of Luther Bradish (1864-65); for a portrait of Francis L. Hawks (1867-71).

1864-1870
Offsite-Box: 2 Folder : 12 Catalogue account/sales book
1869-1876
Offsite-Box: 2 Folder : 13 Check book. Hudson-Fulton exhibition
1909-1910
Offsite-Box: 2 Folder : 14 Wage book (Payroll)
1916-1920
Offsite-Box: 2 Folder : 15 Air conditioning & building renovation fund drive journal
1961-1970
Offsite-Box: 2 Folder : 16-17 Harper Fund ledgers (2)
1958-1985 (bulk 1970s-1983)
Offsite-Box: 6 Folder : 5 General ledger
1982
Offsite-Box: 6 Folder : 6-7 Investment register/ledger (2)
1985
Offsite-Box: 12 Folder : 1 Trial balances
1985
Offsite-Box: 12 Folder : 2 Cash receipts journal

Scope and Contents

Provides daily detail of the sources of cash revenue for the calendar year.

1985
Offsite-Box: 14 Expense by account report and actual vs. budget reports for full year FY1987
1986-1987
Offsite-Box: 13 Folder : 2-5 Actual vs. Budget monthly reports (4 folders)

Scope and Contents

Not all months are in the folders, but the reports include year-to-date figures. Most or all are focused on Library operations.

1989 October-1992 June
Offsite-Box: 12 Folder : 3 Expense vs. budget, general ledger trial, pre-audit financial statements for FY 1991
1991
Offsite-Box: 13 Folder : 6 Actual and budget reports for FY 1991
1990-1991
Offsite-Box: 13 Folder : 7-10 Actual and budget reports for FY 1992 (4 folders)
1991-1992
Offsite-Box: 13 Folder : 11-13 Actual and budget reports for FY 1993 (3 folders)
1992-1993
Offsite-Box: 13 Folder : 14 Deferred income reports
1990-1992
Offsite-Box: 15 Folder : 1-36 Monthly reports (36 folders)

Scope and Contents

Monthly files with system-generated reports of various financial data.

1990 July-1993 June

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