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Guide to the New-York Historical Society Library Department Records
1815-2017
 NYHS-RG 21

New-York Historical Society
170 Central Park West
New York, NY 10024
(212) 873-3400


New-York Historical Society

Collection processed by Larry Weimer

This finding aid was produced using ArchivesSpace on December 30, 2018
English using Describing Archives: A Content Standard

Descriptive Summary

Creator: New-York Historical Society
Title: New-York Historical Society Library Department records
Dates [inclusive]: 1815-2017
Abstract: The New-York Historical Society Library Department records group includes a broad range of material related to the administration of the Library and its component sections, including the Reading Room, Manuscripts Department, Department of Prints, Photographs and Architecture (PPAC, often referred to as the Print Room), and the Conservation Lab. The subject matter spans the entire breadth of the Library's activities: acquisition of materials for the collection, curatorial and conservation surveys and assessments, collection inventorying and cataloging projects, in-house exhibitions and outgoing loans, and patron access and use of the collections.
Quantity: 194.42 Linear Feet in 339 boxes of various sizes and 54 shelved volumes
Call Phrase: NYHS-RG 21
Sponsor: This record group was processed as part of the 2015-2016 N-YHS Institutional Archives project, made possible by a generous grant from the Leon Levy Foundation.

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Scope and Contents Note

The New-York Historical Society Library Department records group includes a broad range of material related to the administration of the Library and its component sections, including the Reading Room, Manuscripts Department, Department of Prints, Photographs and Architecture (PPAC, often referred to as the Print Room), and the Conservation Lab. The subject matter spans the entire breadth of the Library's activities: acquisition of materials for the collection, curatorial and conservation surveys and assessments, collection inventorying and cataloging projects, in-house exhibitions and outgoing loans, and patron access and use of the collections.

The record group includes correspondence and memos, surveys, management reports, statistical information, policies, planning documents, budgets, appraisals, acquisitions (purchase, donation) and sales, contracts, visitor registers, grant applications and project implementation files, exhibition files (e.g., checklists, loan agreements, label texts), cataloging worksheets, and conservation reports. Most of these records date from the last three decades of the twentieth century and into the early twenty-first century (see the Related Materials Note for most earlier documents). An exception to this are the visitor registers; though there are sizable gaps in the nineteenth century, these records date from as early as 1838. The record group also holds nineteenth century admission tickets and calling cards used to introduce and permit non-members to use library resources.

The record group holds an array of collection descriptions and inventories compiled for various purposes over time, and these range from throughout N-YHS's history. For example, there is a circa 1826 inventory of maps, John Delafield's 1833 manuscript-form catalogue of the books in the library, the 1941 inventories of material sent off-site for storage during World War II, and a card catalog of comic books deaccessioned in the 1970s. Most of these inventories were prepared by N-YHS staff, but some in the record group were prepared by the collection donor or other outside party, such as the inventory of the Lathrop Colgate Harper Spanish-American War Collection distributed by Harper's estate.

Arrangement Note

The New-York Historical Society Library records are organized in the following series:

Series I. Collection Descriptions & Inventories (1815?-2003)

Series II. Acquisition Records (1962-2001)

Series III. General Office Files (1959-2009, bulk 1980s-2002)

Series IV. Librarian & Curatorial Files (1959-2013)

Series V. Exhibitions (1969-2011, bulk 1992-2001)

Series VI. Outgoing Loans (1960-1992, bulk 1979-1992)

Series VII. Board Library Committee Matters (RESTRICTED IN PART) (1950-2015)

Series VIII. Department of Prints, Photographs and Architecture (PPAC, a/k/a Print Room) (1940-2015, bulk 1970s-2013)

Series IX. Conservation (1989-2004)

Series X. Public Service (RESTRICTED IN PART) (1829-2011)

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Access Points

Document Type

  • Correspondence.
  • Inventories

Subject Organizations

  • New-York Historical Society -- Archives
  • New-York Historical Society. Library -- Management.

Subject Topics

  • Acquisitions (Libraries) -- New York (State) -- New York
  • Exhibitions -- New York (State) -- New York
  • Learned institutions and societies  --  New York (State)  --  New York.
  • Librarians  --  Correspondence.
  • Library exhibits -- New York (State) -- New York.
  • Library materials -- Collection and preservation -- United States
  • Museum exhibits  --  New York (State)  --  New York.

Subject Places

  • New York (N.Y.) -- History -- Societies, etc.

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Administrative Information

Access Restrictions

Open to qualified researchers, though some material is restricted. N-YHS restricts Board of Trustee and Executive Office files for 35 years following the departure of a President and Chief Executive Officer. This restriction pertains to portions of this record group. Also, patron research inquiries are restricted for a time. Any restrictions are further described in an Access Restrictions Note at the relevant series level.

Use Restrictions

Permission to quote from this collection in a publication must be requested and granted in writing. Send permission requests, citing the name of the collection from which you wish to quote to: Manuscript Curator, The New-York Historical Society, 170 Central Park West, New York, NY 10024.

Preferred Citation Note

This collection should be cited as the New-York Historical Society Library Department records (NYHS-RG 21), The New-York Historical Society.

Related Archival Materials Note

This finding aid relates to just one record group of the New-York Historical Society archives. For information about the other record groups and for overall information about the archives, please see the Guide to the New-York Historical Society Archives (NYHSRG Archives). Other record groups that are processed and available to researchers and are especially related to the New-York Historical Society Library Department records (NYHS-RG 21) are as follows:

The N-YHS governance level minute books and so-called official papers include much material concerning N-YHS's library matters, especially with regard to acquisitions. For years through 1938, see: New-York Historical Society management committee records (NYHS-RG 1). For years subsequent to 1938, see New-York Historical Society Board of Trustees records (NYHS-RG 18).

Library accessions were documented in ledgers from 1841-1962, with gaps. See New-York Historical Society collection accession registers (NYHS-RG 15).

N-YHS's central correspondence files include documents relating to all aspects of NYHS operations, including the library, from the institution's earliest days to 1982. The correspondence includes acquisitions, early reference inquiries, and other matters. See New-York Historical Society general correspondence (NYHS-RG 2). Some acquisition correspondence, especially related to bequests, but also gifts and some purchases, was placed with legal records; see New-York Historical Society legal matters (NYHS-RG 16).

The longtime assistant to Librarian Alexander Wall, Dorothy Barck was Librarian from 1942-1954. Her records are found in New-York Historical Society Librarian Dorothy C. Barck records (NYHS-RG 19).

There are many connections between N-YHS's library and museum, including collaborations on exhibitions, the transfer of the Department of Prints, Photographs and Architecture to the museum (1989) and back (1998), coordination of outgoing loans, and other matters. See New-York Historical Society Museum Department records (NYHS-RG 20).

Processing Information Note

Various portions of records from the Library Department were physically processed during the early 1990s to the early 2000s, mostly in terms of compiling related material together in boxes and refoldering some documents to archival folders. In the fall of 2016, project archivist Larry Weimer established an overarching arrangement for all the Library Department records in the archive, added new material, and completed a baseline inventory and finding aid for the entire record group. Certain steps were taken with the material in 2016, including the refinement of the physical arrangement of folders and re-boxing, in order to facilitate its use by researchers, but an overall minimal level of physical processing was implemented. Consequently, most of the material remains in its original folders and unarranged within folders.

Accruals Note

Further accruals to the record group are expected over time.

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Container List

Series I. Collection Descriptions & Inventories, 1815?-2003. 27.21 Linear Feet in 45 boxes of various sizes and 3 shelved volumes

Arrangement Note

The Collection Descriptions & Inventories series is organized in two subseries:

Subseries I.A. Descriptions Prepared by N-YHS

Subseries I.B. Descriptions Prepared Outside N-YHS

Scope and Contents Note

The Collection Descriptions & Inventories series includes primarily manuscript form inventories, catalogues and other material describing the content of N-YHS's library collections. The bulk of these were prepared by N-YHS library staff from the nineteenth to early twenty-first century. Some inventories in the series were prepared by the original creator, donor, auction house, or other person outside of N-YHS. The series includes both standalone documents, such as John Delafield's 1833 catalogue of books in the library, and working files for projects requiring the inventorying or cataloging of the collections. The container lists include reference to the specific descriptive material in the files.

Related Archival Materials Note

The series includes only those standalone descriptions found with the library records in the N-YHS archives during processing. Inventories can be found in other record groups of the archive as well, perhaps especially the New-York Historical Society legal matters (NYHS-RG 16). Also some manuscript collections include the inventory supplied by the creator or donor.

Processing Information Note

The series was compiled from standalone discrete material, arranged and processed in November 2016 by project archivist Larry Weimer.

Subseries I.A. Descriptions Prepared by N-YHS, 1815?-2003. 25.75 Linear Feet

Scope and Contents Note

The subseries includes primarily manuscript form inventories, catalogues and other material describing the content of N-YHS's library collections. The subseries includes many standalone documents from the nineteenth century, such as John Delafield's 1833 catalogue of books in the library and lists of manuscripts and maps from the 1820s.

Material from the twentieth century ranges beyond inventories to include broader descriptions of the library collections, working files of cataloging and other projects involving collection descriptions, bibliographies and guides to the collection. These files include, among others, records of the collections sent outside of New York City for safekeeping during World War II, the index to a comic book collection deaccessioned in the 1970s, annotated typescripts of Arthur J. Breton's Guide to the Manuscript Collections of N-YHS, and the survey/inventory sheets from the NEH-funded project to catalog N-YHS's maps (1989-1994 ). In addition to the map project, several other cataloging or other collection classification and control projects from the 1980s-1990s are documented in the subseries. The container list includes reference to the specific descriptive documents in the files.

Arrangement Note

The subseries is arranged in rough chronological order. Much of the nineteenth and early twentieth century material is undated; an approximate date is supplied based on the latest date of the items in the inventory or other indicators. Some map-related documents from the mid-1800s and later appear to have been used as source material for a 1990s NEH-funded cataloging project and were filed as found with that material.

The NEH-funded map cataloging project of August 1992-December 1994 is shown in the container list in two segments, designated I and II. Segment I includes records from the pilot project and the records through early 1993 when the project was shut down when N-YHS closed its doors at the time. Segment II includes the reactivated project records from 1994, as well as some earlier records that were carried forward.

Access Restrictions

Some of the material related to the NEH-funded map cataloging project, specifically most of the survey and inventory worksheets, is expected to be stored offsite and requires advance notice to access.

Container 1 Container 2   Title Date
Box: 9 Folder : 1 Political Pamphlets of N-YHS
circa 1815?
Box: 9 Folder : 2 Duplicates in N-YHS Library
circa 1820?
Box: 9 Folder : 3 List of Manuscripts in the Library of N-YHS
1824
Box: 9 Folder : 4 Catalogue of Manuscripts Belonging to N-YHS
circa 1820s?
Box: 9 Folder : 5 Catalogue of Maps Belonging to N-YHS

Scope and Contents Note

Includes a list of maps as well as records of loans of maps and their return to the Library. Includes a tipped-in letter from Joseph Delafield requesting a loan of particular maps in support of the United States's claims on the Northwest Territory under the Treaty of Ghent. See also folder below: Map Cataloging Project I (NEH). Maps & Charts for a nineteenth century inventory apparently referenced during the 1990s project.

circa 1826
Box: 1 Volume : 1 Catalogue of the Books in the Library of N-YHS

Scope and Contents Note

Compiled and arranged by John Delafield and presented to the Society.

1833 May
Box: 9 Folder : 6 Manuscripts of N-YHS?; Miscellaneous Revolutionary Papers
circa 1830s?
Box: 9 Folder : 7 Manuscripts in the N-YHS Library
circa 1840?
Box: 9 Folder : 8 Untitled [Accessions?]
1844?
Box: 9 Folder : 9-10 Catalogue of a Library [N-YHS?]. B-Z (2 folders)
circa 1840s?
Box: 9 Folder : 11 Catalogue of a Library [N-YHS?]. F-Z
circa 1840s?
Box: 9 Folder : 12 Newspapers
circa 1849
Box: 9 Folder : 13 [Collection Inventories] (1 of 21 folders). Associate Reformed Synod

Scope and Contents Note

The following set of folders contain inventories for various collections that were found boxed together by the processing archivist and appear to have been created by the same person. The circa date of 1840s is taken from the printed material that wraps some of the packets.

circa 1840s?
Box: 9 Folder : 14 [Collection Inventories] (2 of 21 folders). Bayard; Bellomont
circa 1840s?
Box: 9 Folder : 15 [Collection Inventories] (3 of 21 folders). Boundaries, New York and Massachusetts and New Jersey

Scope and Contents Note

See also the Collection Inventories-Various folder below for other boundary-related inventories.

circa 1840s?
Box: 9 Folder : 16 [Collection Inventories] (4 of 21 folders). Colden
circa 1840s?
Box: 9 Folder : 17 [Collection Inventories] (5 of 21 folders). Duer
circa 1840s?
Box: 10 Folder : 1-6 [Collection Inventories] (6-11 of 21 folders). Gates (6 folders)
circa 1840s?
Box: 10 Folder : 7 [Collection Inventories] (12 of 21 folders). Horsmanden
circa 1840s?
Box: 10 Folder : 8 [Collection Inventories] (13 of 21 folders). Indian Deeds, Transports & Conveyances (copies) in the Secretary's Office at Albany, Translated from the Original Dutch
circa 1840s?
Box: 10 Folder : 9 [Collection Inventories] (14 of 21 folders). Sir William Johnson; Leisler; McKesson
circa 1840s?
Box: 10 Folder : 10 [Collection Inventories] (15 of 21 folders). Allen McLane
circa 1840s?
Box: 10 Folder : 11 [Collection Inventories] (16 of 21 folders). Miller; Osgood; Miscellaneous Revolutionary
circa 1840s?
Box: 10 Folder : 12 [Collection Inventories] (17 of 21 folders). Lord Stirling
circa 1840s?
Box: 10 Folder : 13 [Collection Inventories] (18 of 21 folders). Steuben
circa 1840s?
Box: 10 Folder : 14 [Collection Inventories] (19 of 21 folders). Stewart; Williamson
circa 1840s?
Box: 10 Folder : 15 [Collection Inventories] (20 of 21 folders). U.S. Military Philosophical Society
circa 1840s?
Box: 10 Folder : 16 [Collection Inventories] (21 of 21 folders). Various

Scope and Contents Note

Includes various lists, some headed but most not, found together with breaks between lists that are difficult to perceive. Headings include Schenectady papers, Revolutionary Army Orders, Boundary between New York & Connecticut, Salt Manufacture in North America, Mr. Trumbull's Maritime Opinions, Presbyterian Church in Wall Street, Military Journals of the French War, Plans for the Defense of New York City, and Lands Offered Society for Ameliorating the Condition of the Jews.

circa 1840s?
Box: 2 Volume : 1 Manuscript Catalogue. N-YHS. A-C
circa 1850
Box: 3 Volume : 1 Manuscript Catalogue. N-YHS. D-J
circa 1850
Box: 4 Volume : 1 Manuscript Catalogue. N-YHS. K-Q
circa 1850
Box: 5 Volume : 1 Manuscript Catalogue. N-YHS. R-Z
circa 1850
Box: 10 Folder : 17 Royal Society London Catalogue
1850s?
Box: 10 Folder : 18 Untitled [List of Donations]

Scope and Contents Note

Includes what appears to be a summary of accessions from 1809-1853.

circa 1854
Box: 11 Folder : 1 Books Purchased for the Library by G.H.M. [George H. Moore]

Scope and Contents Note

Loose sheets in booklet refer to some maps also and possibly to binding costs.

circa 1856-1859
Box: 11 Folder : 2 Draft Catalogue of Engravings, Photographs, Lithographs, Paintings, Statuary, & Medallions
circa 1860?
Box: 11 Folder : 3 Catalogue of the Gelston Collection
circa 1860?
Box: 11 Folder : 4 De Peyster Collection. Catalogue of Books in the Library of N-YHS. Part I (Printed Pamphlet)
1868 January
Box: 11 Folder : 5 Catalogue of Magazines in the Store Room
circa 1870s-1880s
Box: 11 Folder : 6-9 Catalogue of the De Peyster Collection (4 folders)

Scope and Contents Note

This version of the catalogue includes handwritten entries glued to pages. The 216 pages are brittle.

circa 1880?
Box: 6 Volume : 1 Catalogue of the De Peyster Collection

Scope and Contents Note

This version of the catalogue includes mostly entries cut from printed material and glued to the pages. There are handwritten additions.

circa 1880?
Box: 11 Folder : 10 Connecticut Election Sermons
circa 1880s?
Box: 11 Folder : 11 U.S. Congressional Documents
1880s?
Box: 11 Folder : 12 Society for the Propagation of the Gospel List of Sermons
1880s?
Box: 12 Folder : 1 U.S. Government Documents
circa 1885
Box: 12 Folder : 2 List of Capt. Richard H. Green's Books in Basement

Scope and Contents Note

Folder includes lists of books and genealogical information.

1897-1913
Box: 12 Folder : 3 Magazine Subscriptions
1902-1916
Box: 12 Folder : 4 New York State Documents
circa 1910?
Box: 12 Folder : 5 Regimental Histories of the War of the Rebellion, etc.
circa 1910?
Box: 12 Folder : 6 Ordination, Funeral and Thanksgiving Sermons, Not Catalogued

Scope and Contents Note

Indicates that the sermons were mainly those purchased from Thomas J. Taylor of Taunton, Mass.

circa 1910?
Box: 18 Folder : 1-8 Untitled. [Miscellaneous Documents] (8 folders)

Scope and Contents Note

These folders include various lists, descriptions, notes, clippings, a few letters, cards, labels, and other documents. These were found together by the archivist and kept as found. The documents as a whole appear to be a mix of materials used perhaps to summarize some accessions, identify gaps in holdings, form shelf location guides, develop catalog records, and other purposes. There seems no overall coherence to the whole or to the overall content of each folder, but some individual documents might be useful in their accession or other references.

1800s-circa 1920s?
Box: 12 Folder : 7 King Collection
1921 May
Box: 12 Folder : 8 Survey of the Manuscript Collections in N-YHS (Printed document, with annotations)
1941
Box: 19 Folder : 1-5 Wartime (WWII) Storage Shipments (5 folders)

Scope and Contents Note

Includes the original inventory of the library and museum materials shipped off-site for storage during WWII, a copy of the inventory with annotations relating to the return of the materials to N-YHS, lay-out of the storage locations, and working papers.

1941-1943
Box: 12 Folder : 9 Almanac Survey
circa 1940s
Box: 12 Folder : 10 List of Books Presented by the Beekman Family Association
1948 November 24
Box: 12 Folder : 11 Kilroe Papers, Items Added in 1950
1950
Box: 12 Folder : 12 DeWitt M. Lockman Fiction Collection
circa 1950?
Box: 12 Folder : 13 Items Sent to Parke-Bernet Galleries
1952-1953
Box: 20 Folder : 1-7 Arthur J. Breton. "Guide to the Manuscript Collections of N-YHS" (7 of 17 folders)

Scope and Contents Note

This set of 17 folders includes the manuscript of Breton's Guide, both text and index, marked-up for publication and returned to N-YHS by Greenwood Press.

circa 1972
Box: 21 Folder : 1-7 Arthur J. Breton. "Guide to the Manuscript Collections of N-YHS" (7 of 17 folders)
circa 1972
Box: 22 Folder : 1-3 Arthur J. Breton. "Guide to the Manuscript Collections of N-YHS" (3 of 17 folders)
circa 1972
Box: 22 Folder : 4 Arthur J. Breton. Notes
circa 1972
Box: 22 Folder : 5-6 Arthur J. Breton. "Guide to the Manuscript Collections of N-YHS" (Vol. 1 in 2 folders)

Scope and Contents Note

This disbound volume and the following three bound volumes include photocopies of Breton's entries with red underlining, possibly indicating potential headings for the index.

circa 1972
Volume: RG21.1 Folder : - Arthur J. Breton. "Guide to the Manuscript Collections of N-YHS" (Vol. 2)
circa 1972
Volume: RG21.2 Folder : - Arthur J. Breton. "Guide to the Manuscript Collections of N-YHS" (Vol. 3)
circa 1972
Volume: RG21.3 Folder : - Arthur J. Breton. "Guide to the Manuscript Collections of N-YHS" (Vol. 4)
circa 1972
Box: 7 Cards : 1-3 Index to Deaccessioned Comic Books (1 of 2 boxes)

Scope and Contents Note

This first box holds the A-Z index of comic books owned, by volume and number. The entry for each book includes a list of the features for that issue. This box and the next also hold an A-Z index by feature title, linking it to the relevant book title/issue. The entries are on oversize slips of paper held by metal prongs. Because of the way the slips are secured some may be difficult to read fully; should those cards need to be read, the preservation lab should be consulted for document access. It is possible that these cards were compiled, not by N-YHS, but by the creator/donor of the collection.

1970s
Box: 8 Cards : 1-3 Index to Deaccessioned Comic Books (2 of 2 boxes)
1970s
Box: 12 Folder : 14 Magazines & Newspapers Received by N-YHS
1979 August
Box: 16 Folder : 1-5 Newspaper Cataloging Project (NEH) (5 folders)
1982-1986
Box: 12 Folder : 15 Print Room Collection Guide. Public Version
1983
Box: 13 Folder : 1-2 Print Room Collection Guide. Curator's Copy (2 folders)
1983
Box: 13 Folder : 3 RLG Conspectus Worksheets. Art & Architecture
1983-1988
Box: 13 Folder : 4 Inventory of Uncataloged Material (RLG Survey)
1986
Box: 13 Folder : 5 Current Periodicals in the Library
circa 1987
Box: 13 Folder : 6 Collections. General & Specific Descriptions

Scope and Contents Note

Includes a (disbound) binder of various documents with fact sheets, general holdings descriptions and some of specific collections , collecting policies, and stack location lists.

1986-1989
Box: 13 Folder : 7 Review of the Catalogued & Uncatalogued Collections in the N-YHS Stacks
1989
Box: 13 Folder : 8-9 Collections Notebook (2 of 4 folders)

Scope and Contents Note

Includes (disbound) binder of material including a procedural handbook and descriptions and inventories of particular collections. Appears to have been compiled over time in the1980s but includes photocopies of earlier material. Some of the originals of these copies are also in this series in the above folders.

1980s
Box: 14 Folder : 1-2 Collections Notebook (2 of 4 folders)
1980s
Box: OS-1 Folder : 20 Diagrams of Stacks & Collection Locations (Oversize)
1990?
Box: 14 Folder : 3 New York City Atlas Inventory
1990
Box: 14 Folder : 4 N-YHS Archives. Archiva Report

Scope and Contents Note

Includes the contents of a binder plus related reports. Includes archivist Tom Dunnings's survey of the institutional archive as of 1991, a call number system (1992), and the report and inventories prepared by archival consultants Archiva in 1999.

1991-1992, 1999
Box: 14 Folder : 5-8 Retrospective Catalogue Conversion (RECON) (4 folders)
1991-1992
Box: 14 Folder : 9 Map of Stacks
1992
Box: 15 Folder : 1 Policies & Procedures of the Library

Scope and Contents Note

Includes overview descriptions of the library, its collections, public service statistics, and preservation strategies.

circa 1991
Box: 15 Folder : 2 Bibliography. African-American History. Items in N-YHS Collections Suitable for Exhibit
1992
Box: 17 Folder : 1-2 Rare Book Inventory (2 folders)
1992
Box: 17 Folder : 3-7 Rare Book Bibliographical Information (5 folders)
1992
Box: 15 Folder : 3-5 Regional American Cataloging Project (3 folders)
1992
Box: 15 Folder : 6 Great Collections Microfilming Project II
1992?
Box: 15 Folder : 7 Library Inventory Project. Documentation & Procedures
1991-1993
Box: 15 Folder : 8 Early U.S. Government Documents Inventory Project
1984, 1992-1993
Box: 15 Folder : 9 Fast-Cat Items List
1989
Box: 15 Folder : 10 Fast-Cat Items List

Scope and Contents Note

Includes list of materials and their location on the 5th floor.

1990s?
Box: 28 Folder : 1 Map Cataloging Project I (NEH). Maps & Charts

Scope and Contents Note

Includes a 19th century inventory of maps in the N-YHS library.

circa 1850?
Box: 28 Folder : 2-10 Map Cataloging Project I (NEH). Early Research Notes (9 of 36 folders). A-G

Scope and Contents Note

The set of folders in this and the following boxes were noted as "early research notes" and appear to have been inventories from the late 1800s to early 1900s that were used as sources by the NEH map cataloging project staff.

circa 1800s-1920s
Box: 29 Folder : 1-10 Map Cataloging Project I (NEH). Early Research Notes (10 of 36 folders). H-Q
circa 1800s-1920s
Box: 30 Folder : 1-8 Map Cataloging Project I (NEH). Early Research Notes (8 of 36 folders). New York City
circa 1800s-1920s, 1989
Box: 31 Folder : 1-9 Map Cataloging Project I (NEH). Early Research Notes (9 of 36 folders). R-Z
circa 1800s-1920s
Box: 32 Folder : 1-17 Map Cataloging Project I (NEH). Reference Sources & Administration (17 of 69 folders)

Scope and Contents Note

This box and the following includes various map inventories and other reference material relevant to the N-YHS collection and project. Also includes project statistics, activity reports, grant information, and other administrative material.

1991-1993
Box: 33 Folder : 1-23 Map Cataloging Project I (NEH). Reference Sources & Administration (23 of 69 folders)
1991-1993
Box: 34 Folder : 1-29 Map Cataloging Project I (NEH). Reference Sources & Administration (29 of 69 folders)
1991-1993
Box: 35 Folder : 1-11 Map Cataloging Project I (NEH). Survey Sheets (1 of 2 boxes)

Scope and Contents Note

These two boxes of survey sheets were boxed for off-site storage.

1989-1992
Box: 36 Folder : 1-12 Map Cataloging Project I (NEH). Survey Sheets (2 of 2 boxes)
1989-1992
Box: 37 Folder : 1-17 Map Cataloging Project II (NEH). Reference Sources & Administration (17 of 34 folders)
1992-1994
Box: 38 Folder : 1-17 Map Cataloging Project II (NEH). Reference Sources & Administration (17 of 34 folders)
1992-1994
Box: 38 Folder : 18-20 Map Cataloging Project II (NEH). Preservation/Inventory Forms (3 folders)

Scope and Contents Note

Includes rolled maps and map cases H-L.

1992-1994
Box: 39 Folder : 1-3 Map Cataloging Project II (NEH). Preservation/Inventory Forms (3 folders)

Scope and Contents Note

Includes map case P.

1992
Box: 40 Folder : 1-17 Map Cataloging Project II (NEH). Preservation/Inventory Forms (1 of 4 boxes). #1-2699
1994
Box: 41 Folder : 1-15 Map Cataloging Project II (NEH). Preservation/Inventory Forms (2 of 4 boxes). #2700-5699
1994
Box: 42 Folder : 1-14 Map Cataloging Project II (NEH). Preservation/Inventory Forms (3 of 4 boxes). #5700-8499
1994
Box: 43 Folder : 1-17 Map Cataloging Project II (NEH). Preservation/Inventory Forms (4 of 4 boxes). #8500-11143, Erskine-DeWitt Maps
1994
Box: 44 Folder : 1-29 Manuscripts Cataloging Project (29 folders)

Scope and Contents Note

Includes progress reports, monthly production statistics, draft catalog records, and other production-related documents in connection with the Mellon-funded N-YHS/NYU project to catalog manuscript holdings.

1998-2001
Box: 14 Folder : 10 Family Bible Inventory
1998
Box: 14 Folder : 11 Reference Guides

Scope and Contents Note

Includes guides to research in American Revolution, military history, architecture, and newspapers.

2001

Subseries I.B. Descriptions Prepared Outside N-YHS, 1881-1976. 1.46 Linear Feet

Arrangement Note

The subseries is arranged in chronological order.

Scope and Contents Note

The subseries includes inventories and other material describing the content of particular collections held by N-YHS that were prepared by the original creator of the collection, donor, auction house, or other party outside of N-YHS. Four manuscript form inventories are currently in the subseries, primarily concerning the collection of Randall J. Le Boeuf, Jr. The subseries also holds at least some auction catalogues that included sales of N-YHS duplicate and other holdings from the 1940s-1960s. The container list includes reference to the specific inventories held.

Container 1 Container 2   Title Date
Box: 25 Folder : 1 Alphabetical List of Books from the Executors of Stephen Whitney Phoenix Estate
1881
Box: 25 Folder : 2 "Catalogue and Description of American Revolutionary Diaries"

Scope and Contents Note

Includes William S. Thomas's manuscript version of this catalogue, the entries of which were published over several installments of the N-YHS Bulletin, beginning with the April 1922 issue. Much of the preparatory work for the entries was done by Thomas at N-YHS and many or most of the entries include N-YHS holdings, though there are non-N-YHS references as well.

1922
Box: 25 Folder : 3 W. Johnson Quinn Collection. New York Hotels
1942
Box: 66 Folder : 1 Auction Catalogue. Parke-Bernet, Sale 540 (4 copies, some marked)
1944 March 13
Box: 66 Folder : 2 Auction Catalogue. Parke-Bernet, Sale 569 (3 copies)
1944 May 15
Box: 66 Folder : 3 Auction Catalogue. American Book Auction, Sale 89 (marked)
1946 April 26
Box: 66 Folder : 4 Auction Catalogue. Parke-Bernet, Sale 777 (3 copies, some marked)
1946 May 16
Box: 66 Folder : 5 Auction Catalogue. Parke-Bernet, Sale 784 (marked)
1946 September 18-21
Box: 66 Folder : 6 Auction Catalogue. American Book Auction, Sale 137 (marked)
1948 November 19
Box: 25 Folder : 4 Spanish-American War Collection

Scope and Contents Note

Includes an inventory of the Lathrop Colgate Harper Spanish-American War Collection distributed by Harper's estate, and an earlier version referring to the Daniel C. Edgar Collection of the Spanish-American War apparently prepared by Harper in his lifetime.

circa 1950
Box: 66 Folder : 7 Auction Catalogue. American Book Auction, Sale 192 (marked)
1952 January 25
Box: 66 Folder : 8 Auction Catalogue. American Book Auction, Sale 197 (2 copies, marked)
1952 April 25
Box: 66 Folder : 9 Auction Catalogue. Parke-Bernet, Sale 1432 (marked)
1953 April 21
Box: 66 Folder : 10 Auction Catalogue. American Book Auction, Sale 223 (marked)
1953 November 20
Box: 66 Folder : 11 Auction Catalogue. Parke-Bernet, Sale 2095 (marked)
1962 March 17
Box: 66 Folder : 12 Auction Catalogue. American Book Auction, Sale 377 (2 copies, one marked)
1964 April 10
Box: 26 Folder : 1 Randall J. Le Boeuf, Jr. Catalogue. Volume IA. Autograph Material
circa 1976
Box: 26 Folder : 2 Randall J. Le Boeuf, Jr. Catalogue. Volume I. Robert Fulton Collection. Books, Pamphlets, & Newspapers
circa 1976
Box: 26 Folder : 3 Randall J. Le Boeuf, Jr. Catalogue. Volume II. Robert Fulton Collection. Books, Pamphlets, & Newspapers
circa 1976
Box: 26 Folder : 4 Randall J. Le Boeuf, Jr. Collection Bookplates
Undated
Box: 26 Folder : 5 Le Boeuf's Typescript "The Origin of My Robert Fulton Collection"
1970
Box: 27 Folder : 1-6 Le Boeuf Catalogue Pages & Correspondence (6 folders)

Scope and Contents Note

Includes prints, engravings, lithographs, glass, and other objects.

1976
Box: 27 Folder : 6-11 Le Boeuf Catalogue. Photocopy with annotations (5 folders)
circa 1976

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Series II. Acquisition Records , 1962-2001. 11.25 Linear Feet

Scope and Contents Note

The series includes correspondence concerning acknowledgements of donations accepted, offers of items for purchase or donation, and declined offers. These relate principally to the period 1976 to 2001, though there are some records for 1964-1975. Appraisals and related inventories for many of these donations are included through about 1986. Slips of paper with summary information by donor for the 1960s-1993 are in the series, as are a small number of acquisition related logs and system print-outs. The series also includes some records of library purchases, including purchases from 1979-1982 from Baker & Taylor, Gale Research, Heckman Bindery, university presses, subscription services, microfilm vendors, bookshops, publishers, and others.

This series includes those acquisition records found as standalone files during processing of the archive in 2016. References to acquisitions can also be found in the administrative files described in other series of this record group.

Arrangement Note

The acquisition files are arranged in chronological order. Some files that include documents from a wide date range, such as files of pending donations and of multiple donations by individual over time, are placed at the latest date found in the file. At the end of the principal acquisition files are found boxes of donor slips, which include summary donation information, and copies of bills for library purchases.

Container 1 Container 2   Title Date
Box: 45 Folder : 1 Acquisitions, Donations, Acknowledgements
1964-1969
Box: 45 Folder : 2 Streeter, Thomas R.

Scope and Contents Note

Includes lists of Streeter's donations from 1947-1964.

1964
Box: 45 Folder : 3 Appraisals
1962-1969
Box: 45 Folder : 4 Acquisitions, Donations, Acknowledgements
1970-1975
Box: 45 Folder : 5-10 Appraisals (6 folders)

Scope and Contents Note

Includes the extensive inventory of the collection of Edith McC. Heaphy, Ethel McC. Scott, and John G. McCullough.

1970-1975
Box: 45 Folder : 11 Goelet, Robert G.
1971-1977, 1985
Box: 46 Folder : 1 Acquisitions, Donations, Acknowledgements
1976
Box: 46 Folder : 2 Appraisals
1976
Box: 46 Folder : 3 Acquisitions, Donations, Acknowledgements
1977
Box: 46 Folder : 4 Appraisals
1977
Box: 46 Folder : 5 Acquisitions, Donations, Acknowledgements
1978
Box: 46 Folder : 6-7 Acquisitions, Donations, Acknowledgements (2 folders)
1979
Box: 46 Folder : 8 Appraisals
1979
Box: 46 Folder : 9 Orders
1979
Box: 46 Folder : 10 Proposed Acquisitions (Offers)
1976-1979
Box: 46 Folder : 11 Declined Offers
1975-1979
Box: 47 Folder : 1 Acquisitions, Donations, Acknowledgements
1980
Box: 47 Folder : 2 Appraisals
1980
Box: 47 Folder : 3 Declined Offers
1980
Box: 47 Folder : 4 Maritime Association of the Port of New York
1978-1980
Box: 47 Folder : 5-7 Acquisitions, Donations, Acknowledgements (3 folders)
1981
Box: 47 Folder : 8 Appraisals
1981
Box: 47 Folder : 9 Declined Offers
1981
Box: 48 Folder : 1-3 Acquisitions, Donations, Acknowledgements (3 folders)
1982
Box: 48 Folder : 4 Appraisals
1982
Box: 48 Folder : 5 Proposed Acquisitions (Offers)
1980-1982
Box: 48 Folder : 6 Declined Offers
1982
Box: 48 Folder : 7 Donald Clark Bequest
1981-1983
Box: 49 Folder : 1-2 Acquisitions, Donations, Acknowledgements (2 folders)
1983
Box: 49 Folder : 3 Appraisals
1983
Box: 49 Folder : 4 Proposed Acquisitions (Offers)
1983
Box: 49 Folder : 5 Declined Offers
1983
Box: 49 Folder : 6 Alland, Alexander (Bracklow Photographs)
1983
Box: 49 Folder : 7 Greenberg, Morris/Stanley
1983
Box: 49 Folder : 8 Schwartz, Robert R.
1979-1983
Box: 49 Folder : 9 Orders
1980-1983
Box: 49 Folder : 10 Serials
1980-1985
Box: 50 Folder : 1-4 Acquisitions, Donations, Acknowledgements (4 folders)
1984
Box: 50 Folder : 5 Proposed Acquisitions (Offers)
1984
Box: 50 Folder : 6-7 Acquisition Procedures and Statistics (2 folders)
1984
Box: 50 Folder : 8-9 Acquisitions, Donations, Acknowledgements (2 folders)
1985
Box: 50 Folder : 10 Proposed Acquisitions (Offers)
1984-1985
Box: 50 Folder : 11 Orders
1984-1985
Box: 50 Folder : 12 Kemble, William
1983-1986
Box: 51 Folder : 1-2 Acquisitions, Donations, Acknowledgements (2 folders)
1986
Box: 51 Folder : 3 Proposed Acquisitions (Offers)
1986
Box: 51 Folder : 4 Declined Offers
1984-1986
Box: 51 Folder : 5 Appraisals
1984-1986
Box: 51 Folder : 6-9 Acquisitions, Donations, Acknowledgements (4 folders)
1987
Box: 51 Folder : 10 Additions to the Manuscript Collection Log
1986-1988
Box: 52 Folder : 1-2 Acquisitions, Donations, Acknowledgements (2 folders)
1988
Box: 52 Folder : 3 Acquisitions, Donations, Acknowledgements
1989
Box: 52 Folder : 4 Steinway, Henry Z.
1986-1989
Box: 52 Folder : 5-6 Acquisitions, Donations, Acknowledgements (2 folders)
1990
Box: 52 Folder : 7 Broadway United Church of Christ
1987-1990
Box: 52 Folder : 8 Schneck, Jerome
1985-1990
Box: 53 Folder : 1-2 Acquisitions, Donations, Acknowledgements (2 folders)
1991
Box: 53 Folder : 3 Alpern, Andrew
1976-1991
Box: 53 Folder : 4 Brooklyn Bureau of Community Service
1990-1991
Box: 53 Folder : 5 Wyle, D. (Ensko Collection)
1991
Box: 53 Folder : 6-7 Acquisitions, Donations, Acknowledgements (2 folders)
1991-1992
Box: 53 Folder : 8 Whitlock, Bache McE.
1987-1992
Box: 53 Folder : 9 Wheeler, Charles B.
1986-1992
Box: 53 Folder : 10 Donors. Miscellaneous
1988-1992
Box: 54 Folder : 1-3 Acquisition Records (Print-outs, from Binder) (3 folders)
1991-1992
Box: 54 Folder : 4-7 Acquisition Records (Print-outs, from Binder) (4 folders)
1992
Box: 54 Folder : 8-9 New Acquisitions (2 folders)
1991 July-1992 March
Box: 54 Folder : 10 Miscellaneous Acquisitions-Related Notes
1988-1992
Box: 55 Folder : 1 Donations FY1993
1992-1993
Box: 55 Folder : 2 Donations Accepted & Rejected FY1994
1993-1994
Box: 55 Folder : 3 Donations Pending FY1994

Scope and Contents Note

Includes a medallion with religious imagery and Cyrillic (?) characters.

1987, 1994, 1998
Box: 55 Folder : 4-7 Donation Files FY1995 (4 folders)
1994-1995
Box: 55 Folder : 8 Donation Files FY1996 (1 of 4 folders)
1996
Box: 56 Folder : 1-3 Donation Files FY1996 (3 of 4 folders)
1995-1996
Box: 56 Folder : 4-11 Donation Files FY1997 (8 folders)
1996-1997
Box: 56 Folder : 12 Donation Files FY1998 (1 of 8 folders)
1998
Box: 57 Folder : 1-7 Donation Files FY1998 (7 of 8 folders)
1997-1998
Box: 57 Folder : 8-13 Donation Files FY1999 (6 of 11 folders)
1998-1999
Box: 58 Folder : 1-5 Donation Files FY1999 (5 of 11 folders)
1998-1999
Box: 58 Folder : 6 Unsolicited Donations
1995-1999
Box: 58 Folder : 7-8 Donation Files FY2000 (2 of 7 folders)
1999-2000
Box: 59 Folder : 1-5 Donation Files FY2000 (5 of 7 folders)
1999-2000
Box: 59 Folder : 6 Donation Files FY2001 (1 of 6 folders)
1999-2001
Box: 60 Folder : 1-6 Donation Files FY2001 (6 of 7 folders)
2000-2001
Box: 60 Folder : 7-10 Donation Files FY2001. Print Room (4 folders)
2000-2001
Box: 61 Cards : - Donor Slips. A-K
1960s-1979
Box: 62 Cards : - Donor Slips. L-Z
1960s-1979
Box: 63 Cards : - Donor Slips
1978, 1980
Box: 63 Cards : - Donor Slips. A-M
1980-1989
Box: 64 Cards : - Donor Slips. N-Z
1980-1989
Box: 64 Cards : unknown container Donor Slips. A-Z
1990-1993
Box: 65 Folder : 1-11 Library Purchases (11 folders)
1979-1982

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Series III. General Office Files , 1959-2009 (bulk 1980s-2002). 27.17 Linear Feet

Arrangement Note

The series is arranged with what appears to be five relatively well-defined original sets of correspondence and subject files first, followed by various miscellaneous administrative and topical files. The five well-defined sets are identified in the container list by the prefixes

Scope and Contents Note

The General Office Files appear to have been maintained over time by the administrative assistants to the Library Director, including Mary Nathanson, Xenia Zielyk, Grace Hernandez, Patricia Contino, Sarah Grossman and others, though other files were likely mixed into these over time. Accordingly, the files hold a combination of management-level material (e.g., budgets and expense information, grants and grant proposals, annual or other management progress reports, activity statistics, staff memos, correspondence, general exhibition planning, fellowship proposals, donations, and acquisitions) as well as routine transactional documents (e.g., invoices for Baker & Taylor, Readmore, Blackwell, RLG/RLIN and other library purchases and subscriptions).

There is considerable overlap in the subject matter of this series and the next, Series III. Librarian and Curatorial Files. There likely is no sharp distinction between them, but generally the content of the files in Series III seems more attributable to particular leaders in the library, while these general files seem to have a more varied provenance, including miscellaneous files added to the series by archivists over time.

Container 1 Container 2   Title Date
Box: 67 Folder : 1-30 Correspondence Files. Subjects. A-P (30 of 70 folders)

Scope and Contents Note

This set of folders includes correspondence with outside parties and internal memos on a wide variety of matters, including offers of donations, purchase offers, requests for information, proposals for programs, compliments and complaints from the public, staff meeting notes, public remarks by Jean Ashton, professional matters, and more. Subject files are arranged by either subject or institutional addressee; individual files are arranged by a particular person's name. Librarians James Mooney and Jean Ashton appear to be the principal N-YHS correspondents.

circa 1986-1993
Box: 68 Folder : 1-16 Correspondence Files. Subjects. P-Z (16 of 70 folders)

Scope and Contents Note

Includes files on the publication of the papers resulting from a series of conferences hosted by N-YHS in the 1980s.

circa 1986-1993
Box: 69 Folder : 1-24 Correspondence Files. Individuals. A-Z (24 of 70 folders )
circa 1986-1993
Box: 70 Folder : 1-51 Subject Files. A-D (51 of 237 folders)

Scope and Contents Note

Topics include, among others, accessioning procedures; acquisitions, especially Livingston Papers (including inventory); Advisory Committee ("AC" on labels); appraisals; attorney general; Baker & Taylor; buildings & construction; collections management and descriptions/profiles of the collections; conference "Power of the Press"; deeds of gift (originals); directory listings; and disaster plan.

circa 1986-1997
Box: 71 Folder : 1-37 Subject Files. E-F (37 of 237 folders)

Scope and Contents Note

The bulk of the box includes exhibition files, including general files of proposals, schedules, descriptions, etc. These principally concern the library/reading room exhibitions, but also include other N-YHS exhibitions. Specific matters include, among others, the Spanish-American War Project, map collection, Markers of Change,  Letters From a War, McLoughlin woodcuts,  Early New York Printing (includes an 1981 inventory of paper money in N-YHS's collection), Rufus King, and unique slavery material. The rest of the box includes four folders of fiscal crisis letters, clippings, and staff memos.

circa 1986-1997
Box: 72 Folder : 1-40 Subject Files. F-L (40 of 237 folders)

Scope and Contents Note

Topics include, among others, fundraising, gifts/exchanges (includes index cards and other documents recording exchanges with other institutions in 1979-1983), Harper Fund, income from endowments/restricted funds, IRLA, and library matters (organization charts, conservation lab, collections management, acquisitions policy, refurbishing, staff meeting notes, and Library Night labels.

circa 1986-1997
Box: 73 Folder : 1-33 Subject Files. L-O (33 of 237 folders)

Scope and Contents Note

Topics include, among others, library loans, Luce Center planning (including vendor software proposals), McLoughlin blocks (see also the folders for exhibitions above), manuscript room matters, microfilm readers, lists of new titles/acquisitions in the library, N-YHS matters (website, bibliography, capital budget for 1993-94, report to the state on its financial stabilization plans), newspaper collections, Old Print Shop, Zenger letter.

circa 1986-1997
Box: 74 Folder : 1-36 Subject Files. O-R (36 of 237 folders)

Scope and Contents Note

Topics include, among others, OPAC, personnel (job descriptions, postings, policies, staff lists), planning, publishing/royalty statements, appraisals for publishing-related donations, quiz show filming in library, and RLG/RLIN projects, invoices, etc.

circa 1986-1997
Box: 75 Folder : 1-40 Subject Files. R-Z (40 of 237 folders)

Scope and Contents Note

Topics include, among others, RLG/RLIN, security, library signage, space planning, stack 15 relocation, technical services/cataloging, and a collective bargaining agreement. The box also holds many folders concerning library statistics for 1988-1998 (reading room, manuscripts, Print Room, with some gaps).

circa 1986-1997
Box: 77 Folder : 1-16 General Files. FY1991-1992 (16 of 25 folders)

Scope and Contents Note

Includes budget files for FY1989 and 1990 as well as 1991 and 1992.

1988-1992
Box: 78 Folder : 1-9 General Files. FY1991-1992 (9 of 25 folders)

Scope and Contents Note

Includes, among other topics, a report on duplicates in the caricature collection, a bibliography of N-YHS library holdings bearing on Native American history, collections profiles, and a file for the proposed exhibition Patrons, Collectors & Collections.

1990-1993
Box: 79 Folder : 1-9 General Files. FY1993 (9 folders)
1992-1993
Box: 79 Folder : 10-13 General Files. FY1994 (4 of 22 folders)
1993-1994
Box: 80 Folder : 1-22 General Files. FY1994 (18 of 22 folders)

Scope and Contents Note

Includes documents related to staffing plans, N-YHS's discussions with New York University and a file of calendars and other documents related to public programs from 1993-1996.

1993-1996
Box: 80 Folder : 23-27 General Files. FY1995 (5 of 24 folders)
1994-1995
Box: 81 Folder : 1-19 General Files. FY1995 (19 of 24 folders)

Scope and Contents Note

Includes, among other topics, reading room statistics and working papers of a survey of other libraries regarding their admission and service fees.

1994-1995
Box: 82 Folder : 1-12 General Files. FY1996 (12 of 22 folders)
1995-1996
Box: 83 Folder : 1-10 General Files. FY1996 (10 of 22 folders)
1995-1996
Box: 83 Folder : 11-23 General Files. FY1997 (13 of 25 folders)
1996-1997
Box: 84 Folder : 1-12 General Files. FY1997 (12 of 25 folders)

Scope and Contents Note

Includes, among other topics, text for labels to exhibition Love Letters, a report on a steam leak in the stacks, a middle school program called Shadow Day, and a copy of the agreement between N-YHS and New York University for library services.

1996-1997
Box: 84 Folder : 13-27 General Files. FY1998 (15 of 20 folders)

Scope and Contents Note

Includes, among other topics, correspondence concerning the Fabres collection.

1997-1998
Box: 85 Folder : 1-5 General Files. FY1998 (5 of 20 folders)

Scope and Contents Note

Includes, among other topics, the microfilming project for the Astor papers, public service statistics, and a survey of reproduction service fees.

1997-1998
Box: 85 Folder : 6-28 General Files. FY1999 (23 folders)

Scope and Contents Note

Includes, among other topics, the results of a survey of library users and the donation of the American Society of Landscape Architects, New York Chapter records.

1998-1999
Box: 86 Folder : 1-22 General Files. FY2000 (22 folders)

Scope and Contents Note

Includes, among other topics, Ebsco subscription service proposal, and acquisition of daguerreotypes from Jerry Spagnoli.

1999-2000
Box: 87 Folder : 1-30 General Files. FY2001 (30 of 58 folders)

Scope and Contents Note

Includes files on, among other topics, Civil War Digitization Project, New York Inside Out exhibition, and a draft of Beyer Blinder Belle's Facilities Program for N-YHS.

2000-2001
Box: 88 Folder : 1-28 General Files. FY2001 (28 of 58 folders)
2000-2001
Box: 89 Folder : 1-20 General Files. FY2002 (20 of 57 folders)

Scope and Contents Note

Includes, among other topics, copies of documents related to a financial legacy from the estate of Ramona Lazare and exhibition files (especially Independence and Its Enemies wall text and checklist).

2001-2002
Box: 90 Folder : 1-19 General Files. FY2002 (19 of 57 folders)

Scope and Contents Note

Includes, among other topics, donation files for FY2002, the original deed of transfer of Landauer collection objects from the library to the museum (though the list of items is not included), and a document considering the impact on the library of the affiliation with New York University.

2001-2002
Box: 91 Folder : 1-18 General Files. FY2002 (18 of 57 folders)

Scope and Contents Note

Includes, among other topics, permissions and the results of a survey to assess the quality of library public service.

2001-2002
Box: 92 Folder : - General Files. Purchases & Invoices (1 of 8 boxes)

Scope and Contents Note

This set of boxes includes invoices, billings, correspondence, purchase orders, and related documents for the acquisition of books, subscriptions, supplies, office equipment, services, etc. for the library. Principal vendors include Baker & Taylor, Readmore, Ebsco, Blackwell, and RLG. Date range is primarily fiscal years 1991-2001, but there are some earlier files back to 1986.

1989-1992
Box: 93 Folder : - General Files. Purchases & Invoices (2 of 8 boxes)

Scope and Contents Note

This box holds RLG invoices from 1986-1995 and other invoices for FY 1993.

1986-1995
Box: 94 Folder : - General Files. Purchases & Invoices (3 of 8 boxes)
1994, 1996-1997
Box: 95 Folder : - General Files. Purchases & Invoices (4 of 8 boxes)
1997-1998
Box: 96 Folder : - General Files. Purchases & Invoices (5 of 8 boxes)
1999-2000
Box: 97 Folder : - General Files. Purchases & Invoices (6 of 8 boxes)
2000-2001
Box: 105 Folder : 1-12 General Files. Purchases & Invoices (7 of 8 boxes)
2001-2002
Box: 106 Folder : 1-7 General Files. Purchases & Invoices (8 of 8 boxes)
2001-2002
Box: 98 Folder : - Calendars

Scope and Contents Note

Includes what appears to be the master calendars for the library staff, 1990-93, and the daily calendar for the administrative assistant (1992).

1990-1993
Box: 99 Folder : 1-12 Grants (1 of 4 boxes)

Scope and Contents Note

Includes Annie Laurie Aitken Charitable Trust (library preservation, book conservation), Vincent Astor Foundation, U.S. Dept. of Education (Rufus King Collection), Gladys Brook Foundation, Library of Congress, and NEH (renovations & rehousing).

1982-1992
Box: 100 Folder : 1-16 Grants (2 of 4 boxes)

Scope and Contents Note

Includes NEH Map project.

1992-1999
Box: 101 Folder : 1-7 Grants (3 of 4 boxes)

Scope and Contents Note

Includes NEH Regional Americana Project (RAP), NHPRC (general information), and Pew Charitable Trust (library cataloging).

1990-1993
Box: 102 Folder : 1-12 Grants (4 of 4 boxes)

Scope and Contents Note

Includes New York State grants (Erskine-Dewitt maps, manuscript survey, conservation).

1986-1999
Box: 103 Folder : 1-29 Fellowship Proposals (29 folders)
2002-2003
Box: 104 Folder : 1-22 Friends of the Library (22 folders)
1988-1989
Box: 107 Folder : 1-6 Library Statistics (6 folders)
1981-1991
Box: 107 Folder : 7 Long Range Planning Project
1986
Box: 107 Folder : 8-11 Annual Reports (4 folders)

Scope and Contents Note

Includes the Library annual report for 1980-82 and 1992, Reading Room for 1986, and Technical Services for 1987.

1980-1992
Box: 107 Folder : 12 Acquisition Policy Amendments

Scope and Contents Note

Includes two bound copies of the 1959 policy annotated with the 1971 amendments. One copy also has loose sheets that include an outline of trustee John Parsons's proposed changes to Jim Heslin and the proposed revisions circulated to the Library Committee in 1971. Also includes a copy of the 1975 statement.

1959-1975
Box: 107 Folder : 12 Acquisitions [Accessioning] Procedures
1985
Box: 154 Folder : 1-9 Cataloging Projects. Memos (9 folders)
1974-1987
Box: 154 Folder : 10-12 Cataloging. Statistics (3 folders)
1984-1989
Box: 108 Folder : 1 Staff Guidelines, Manuscript Department
2002-2004
Box: 108 Folder : 2 Miscellaneous Processing Procedures
1982-1993
Box: 108 Folder : 3 Library Forms
Undated
Box: 108 Folder : 4-6 Library Documents (from binder) (3 folders)
circa 1992
Box: 109 Folder : 2-4 Library Documents (from binder) (3 folders)
circa 1992
Box: 109 Folder : 5-6 Library Documents (from binder) (2 folders)
circa 1992-1993
Box: 108 Folder : 7-9 Disaster Recovery and Emergency Plans (3 of 4 folders)
1989-2009
Box: 109 Folder : 1 Disaster Recovery and Emergency Plans (1 of 4 folders)

Scope and Contents Note

Includes a second copy of the library's disaster recovery plan found above.

1989
Box: 109 Folder : 7 Library Staff Party and Event Announcements
1985-1991
Box: 125 Folder : 1-9 Miscellaneous Memos (9 folders)
1982-1992
Box: 125 Folder : 10-15 Budgets (6 folders)

Scope and Contents Note

Includes some workpapers for budgets from 1961-early 1980s with fuller budget documents for fiscal years 1985-88.

1961-1988

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Series IV. Librarian & Curatorial Files, 1959-2013. 31.21 Linear Feet

Scope and Contents Note

The series includes files that can be attributed, at least in large part, to particular individuals who headed the Library and/or played manuscript curatorial roles. These include Librarians (i.e., head of the Library) James Gregory (1966-1980), Larry Sullivan (1980-1984), Paul Cohen (1984-1987), James Mooney (1987-1989), Jean Ashton (1990-1993), Margaret Heilbrun (1993-2003), and, returning to N-YHS from Columbia University, Jean Ashton (2006-2012). Also included are files from manuscript curators Arthur Breton (1960s), Thomas Dunnings (1970s-1980s and institutional archivist, 1990-1993), Margaret Heilbrun (1987-1993), and Donna Davey (circa 2001-2004).

The series includes a broad range of subject matter, including budgets, management reports, statistics, library policies, exhibition planning, grants and projects (e.g., microfilming, cataloging, institutional archive, digitization), acquisitions and sales through Swann Galleries and other dealers, donations, collection surveys and consultant reports, general correspondence including inquiries and permissions, conservation, research fellowships, and more. The container list below includes further content description at the box level.

Arrangement Note

The series is arranged by individual principally associated with a set of files, in rough chronological order.

Reflecting her two separate tenures at N-YHS, Jean Ashton's files are in two sets, designated in the container list as Jean Ashton I (1985-1993) and Jean Ashton II (2003-2013).

Margaret Heilbrun's files are presented in four sets that reflect the state of the records as found by the processing archivist in 2016. There is significant overlap in the content and date range of the sets. Set 1 includes relatively well-structured subject files in alphabetical order that date primarily, though not exclusively, from Heilbrun's tenure as head of the Library. Set 2 includes a less structured mix of subject matter that date primarily, though not exclusively from Heilbrun's years as curator of manuscripts prior to leading the Library. Set 3 includes records from her last two years at N-YHS. Set 4 includes various materials associated with Heilbrun and Heilbrun's years in the Library that were compiled from loose and unorganized documents by the processing archivist in 2016.

Container 1 Container 2   Title Date
Box: 110 Folder : 1-3 Arthur Breton Files (3 folders)

Scope and Contents Note

Includes correspondence including that concerning Breton's manuscript guide.

1962-1972
Box: 111 Folder : 1-28 Thomas Dunnings Files (1 of 4 boxes)

Scope and Contents Note

Includes, among other topics, exhibition (manuscripts on display, FDR, Washington, Great Fire, and Constitution), papers location guide, and AMC logs. There is also a set of folders containing a report by Richard B. Morris and the Mayor's Task Force on the New York City Municipal Archives (1966) (Heslin was a member of the Task Force) and Frank G. Burke's report on selected archival problems in New York's records.

1963-1992
Box: 112 Folder : 1-9 Thomas Dunnings Files (2 of 4 boxes)

Scope and Contents Note

Includes, among other topics, memos, inventories and other documents related to Dunnings's development of the institutional archive.

1959-1991
Box: 113 Folder : 1-13 Thomas Dunnings Files (3 of 4 boxes)
1971-1993
Box: 114 Folder : 1-8 Thomas Dunnings Files (4 of 4 boxes)

Scope and Contents Note

Includes general correspondence of the Manuscripts Department, principally reference-related.

1970-1992
Box: 115 Folder : 1-11 James Gregory Files (1 of 3 boxes)

Scope and Contents Note

Includes the general correspondence files A-Z and subject files A-C, including Burleigh's Views of New York, Aaron Burr papers microfilm project, and Christie's (including sale of N-YHS's S.V. Hoffman items in 1975).

1967-1983
Box: 116 Folder : 1-12 James Gregory Files (2 of 3 boxes)

Scope and Contents Note

Includes, among others, subject files D-P, including Gates paper microfilm project, sale of S.V. Hoffman books, the LeBoeuf Fulton collection, an auction catalogue for Gregory's personal library (1988), Microfilming Corp of America (MCA), Old Print Shop, Papprill's View of New York, and trustees Andrew Oliver and John E. Parsons.

1970-1984, 1988
Box: 117 Folder : 1-8 James Gregory Files (3 of 3 boxes)

Scope and Contents Note

Includes subject files R-W, including donations from A. Pennington Whitehead, N-YHS sales at Swann Galleries, the 1969 list of Treasures of Americana, and correspondence with trustees Frank Streeter, Thomas Streeter, and Alexander Vietor.

1961-1983
Box: 118 Folder : 1-13 Larry Sullivan Files (1 of 3 boxes)

Scope and Contents Note

Includes general correspondence files A-Z and subject files that include, among other topics, loans to the American Antiquarian Society for their early American imprints project, NYU paper conservator Konstanze Bachmann's report on N-YHS's architectural collections, and dealings with bookseller Roger Butterfield.

1976-1984
Box: 119 Folder : 1-21 Larry Sullivan Files (2 of 3 boxes)

Scope and Contents Note

Includes subject files D-T including, among other topics, deaccessions, statements of work goals made by individual library staff members, a report by John F. Dean of Johns Hopkins on N-YHS's collections care/conservation, dealings with the Old Print Shop (a ledger in the file also includes records related to dealings with Roger Butterfield; some documents in this file extend to 1990) and Swann Galleries.

1977-1990
Box: 120 Folder : 1-12 Larry Sullivan Files (3 of 3 boxes)

Scope and Contents Note

Includes correspondence concerning research requests and other forms of library resource-related assistance.

1979-1984
Box: 121 Folder : 1-8 Paul Cohen Files (8 folders)

Scope and Contents Note

Includes general correspondence files A-Z, the final report to the NEH on N-YHS's grant-funded participation in RLG (1982-86), a summary of a meeting at N-YHS of the Mid-Atlantic Cooperative Preservation Service Facility (MASCPS, of which N-YHS was a member) and a related microfilming grant proposal, loan of objects for the U.S. Grant centennial exhibition, and a grant proposal for cataloging the Rufus King collection.

1984-1987
Box: 122 Folder : 1-17 James Mooney Files (1 of 4 boxes)

Scope and Contents Note

Includes general correspondence files A-Z, primarily for 1987. Also includes files of correspondence with specific individuals, principally consultants concerning various aspects of the library collection.

1986-1991
Box: 123 Folder : 1-15 James Mooney Files (2 of 4 boxes)

Scope and Contents Note

Includes weekly calendars, monthly reports from the library to Director James Bell, and files of offsite storage and general conservation matters.

1984-1989
Box: 124 Folder : 1-19 James Mooney Files (3 of 4 boxes)

Scope and Contents Note

Includes subject files including, among others, the Summer Institute for history teachers, Long Island fishing documentary project, US-China trade film, the exhibition at the Nippon Club, playing card collection, planning, Print Room (Zinkham guide), and the Encyclopedia of New York City.

1985-1989
Box: 133 Folder : 1-16 James Mooney Files (4 of 4 boxes)

Scope and Contents Note

Includes exhibition files, primarily Government by Choice: Inventing the U.S. Constitution, but also  Strong on Music,  New York Bestiary,  Putting New York on the Map, and  Ex Libris Rufus King.

1986-1988
Box: 126 Folder : 1-17 Jean Ashton I Files (Box 1 of 6)

Scope and Contents Note

Includes subject files A-E including, among other topics, advisory committees, library annual reports, conservation procedures, general correspondence (1993), development, and education programs.

1987-1993
Box: 127 Folder : 1-28 Jean Ashton I Files (Box 2 of 6)

Scope and Contents Note

Includes subject files related to proposed or installed exhibitions including Library Treasures,  Letters from a War, "Patronage," "Tokyo Map Show," "Bicentennial of the US Constitution," "Thomas Jefferson," and Markers of Change.

1989-1992
Box: 128 Folder : 1-18 Jean Ashton I Files (Box 3 of 6)

Scope and Contents Note

Includes subject files F, primarily including correspondence related to the fiscal crisis.

1985-1993
Box: 129 Folder : 1-17 Jean Ashton I Files (Box 4 of 6)

Scope and Contents Note

Includes subject files G-N including, among other topics, grants, Jewish Museum, lecture series, general manuscript matters, memo files, microfilming, and newspapers.

1985-1993
Box: 130 Folder : 1-15 Jean Ashton I Files (Box 5 of 6)

Scope and Contents Note

Includes subject files O-P, including among other topics, organizational charts, permissions, planning (including collection management policies), preservation, public service, and publications.

1987-1993
Box: 131 Folder : 1-23 Jean Ashton I Files (Box 6 of 6)

Scope and Contents Note

Includes subject files R-V, including among other topics, the Gallery Reinstallation Committee, RLG, RECON project, series and standing orders cancelled, library de-selections, stacks planning, Technical Services, and Ashton's testimony at a public hearing on the preservation of historical records (1990).

1990-1993
Box: 134 Folder : 1-47 Margaret Heilbrun Files. Set 1 (1 of 8 boxes)

Scope and Contents Note

Includes subject files A-C, including among other topics, acquisitions, access policies, library annual reports, Beekman Family Association, capital funding, and Collections Advisory Committee.

1993-2001
Box: 135 Folder : 1-48 Margaret Heilbrun Files. Set 1 (2 of 8 boxes)

Scope and Contents Note

Includes subject files C-G, including among other topics, collections management, general correspondence (1993-94), Friends of the Library, and grants and grants proposed (Cass Gilbert, negatives, maps, Mellon).

1984-1998
Box: 136 Folder : 1-57 Margaret Heilbrun Files. Set 1 (3 of 8 boxes)

Scope and Contents Note

Includes subject files G-L, including among other topics, various grant projects, correspondence with former mayor Edward Koch about a possible donation of materials, an original receipt acknowledgement from the Holland Society of a returned deposit, various library administrative matters (e.g., budget, fees, staffing, stacks, etc.), and Luce Center.

1992-1999
Box: 137 Folder : 1-56 Margaret Heilbrun Files. Set 1 (4 of 8 boxes)

Scope and Contents Note

Includes subject files M, including manuscript department matters (collection descriptions, cataloguing, etc.) and microfilming (Archives Preservation Microfilming Project/RLG).

1989-1997
Box: 138 Folder : 1-17 Margaret Heilbrun Files. Set 1 (5 of 8 boxes)

Scope and Contents Note

This box and the next includes subject files for the Mellon grant-funded project to catalog N-YHS collections in partnership with New York University as well as general N-YHS-NYU subject files.

1990-2003
Box: 139 Folder : 1-19 Margaret Heilbrun Files. Set 1 (6 of 8 boxes)

Scope and Contents Note

Includes the continuation of the Mellon-related files.

1990-2003
Box: 140 Folder : 1-71 Margaret Heilbrun Files. Set 1 (7 of 8 boxes)

Scope and Contents Note

Includes subject files N-S, including among other topics, planning, public service, Rockefeller Foundation proposal, and bequest of the estate of Steutel-Dean..

1990-2002
Box: 141 Folder : 1-20 Margaret Heilbrun Files. Set 1 (8 of 8 boxes)

Scope and Contents Note

Includes subject files T-Z.

1991-1998
Box: 143 Folder : 1-32 Margaret Heilbrun Files. Set 2 (1 of 4 boxes)

Scope and Contents Note

Includes a mix of subjects, including among others, acquisition notes, collection development, planning, and development.

1988-2000
Box: 144 Folder : 1-30 Margaret Heilbrun Files. Set 2 (2 of 4 boxes)

Scope and Contents Note

Includes a mix of subjects, including among others, space allocation, technical services (Innopac, RLIN, microfilming, conservation, etc.), manuscript department matters, public service (including statistics), and public programs.

1981-2001
Box: 145 Folder : 1-9 Margaret Heilbrun Files. Set 2 (3 of 4 boxes)

Scope and Contents Note

Includes a mix of subjects including small work files for a few exhibitions and records of temporary removals/loans from the collection.

1989-1998
Box: 146 Folder : 1-7 Margaret Heilbrun Files. Set 2 (4 of 4 boxes)

Scope and Contents Note

Includes a mix of subjects including records of temporary removals/loans from the collection and general correspondence (1989-1993).

1989-1998
Box: 147 Folder : 1-41 Margaret Heilbrun Files. Set 3 (1 of 2 boxes)

Scope and Contents Note

Includes memos, permissions, general correspondence, donation files, fellowships, statistics, and some subject files.

2001-2003
Box: 148 Folder : 1-31 Margaret Heilbrun Files. Set 3 (2 of 2 boxes)

Scope and Contents Note

Includes grants, memos, and some subject files.

2001-2003
Box: 149 Folder : 1-55 Margaret Heilbrun Files. Set 4 (1 of 3 boxes)

Scope and Contents Note

Includes a compiled mix of files generally concerning acquisitions, collection surveys and descriptions, a few small exhibition files, a library procedures manual (circa 2000), public service and other statistics, the World Trade Center/9-11/History Responds project, N-YHS web site, and other matter.

1989-2003
Box: 150 Folder : 1-48 Margaret Heilbrun Files. Set 4 (2 of 3 boxes)

Scope and Contents Note

Includes a compiled mix of files generally concerning grants (including actual and potential Mellon projects), budgets, some bills and invoices, goals, planning, consultants, conservation, space planning, "Resources in New York City History" project, Bobcat (library catalog) search procedures, and a cataloging department quick reference notebook.

1983-2003
Box: 151 Folder : 1-6 Margaret Heilbrun Files. Set 4 (3 of 3 boxes)

Scope and Contents Note

Includes a compiled mix of general correspondence, memos and printed emails.

1994-2003
Box: 152 Item : 1-12 Margaret Heilbrun Files. Phone Messages and Desk Calendars
1993-2000, 2003
Box: 153 Folder : 1-16 Mellon Digital Project. "Civil War Treasures at N-YHS"
1998-2000
Box: 155 Folder : 1-49 Donna Davey Files (1 of 3 boxes)

Scope and Contents Note

Includes subject files A-S (end), including among other topics, budgets, grants (including Delmas for organizing the institutional archive and Mellon), small files on some exhibitions, and statistics and library survey sheets.

2001-2004
Box: 156 Folder : 1-12 Donna Davey Files (2 of 3 boxes)

Scope and Contents Note

Includes notes, research, and photocopies of documents related to the library's revolving exhibition of presidential letters.

2001-2004
Box: 157 Folder : 1-14 Donna Davey Files (3 of 3 boxes)

Scope and Contents Note

Includes the drafts and finals of the various consultant reports on the Mellon-funded Contemporary Collecting policy project. Also includes general administrative files on meetings and correspondence.

2002-2004
Box: 158 Folder : 1-16 Jean Ashton II Files. Set 1 (1 of 3 boxes)

Scope and Contents Note

Includes subject files A-B, including among other topics, "About the Library" fact sheet, African-American History Trust booklet, African Free School presentation book, conservation of Arthur Curtiss James scrapbook, final report for the Brown Brothers Harriman project, and buildings and stacks plans.

2006-2008
Box: 159 Folder : 1-21 Jean Ashton II Files. Set 1 (2 of 3 boxes)

Scope and Contents Note

Includes subject files B-L, including among other topics, buildings/space planning, Chairman's Council "Weekend with History" packet (2007), proposed exhibition re: Winston Churchill, general exhibition information, library collection policies, collections reviews (e.g. for duplicate holdings), Friends of the Library, N-YHS's Graduate Institute in American History, and library administration (statistics, lists of tours, priorities, staffing, etc.)

2006-2010?
Box: 160 Folder : 1-25 Jean Ashton II Files. Set 1 (3 of 3 boxes)

Scope and Contents Note

Includes subject files L-Y, including among other topics, Library Night, nitrate film project report, Questions about New York Author Guide & Checklist, New York Genealogical & Biographical Society Library proposal, N-YHS records from Bobcat database, stacks planning, diaries of Gouverneur Morris project, project proposals, general Print Room matters, rare book collection project, records management proposals, electronic reference database assessment, renovation planning, John Rink's plan of Central Park, proposal to Russell Sage, and Shattuck exhibition proposal.

2006-2009
Box: 161 Folder : 1-26 Jean Ashton II Files. Set 2 (1 of 11 boxes)

Scope and Contents Note

Includes files of deeds of gifts for FY 2006-FY2013 and acknowledgement letters for FY2006-FY2010.

2005-2013
Box: 162 Folder : 1-40 Jean Ashton II Files. Set 2 (2 of 11 boxes)

Scope and Contents Note

Includes acknowledgement letters for FY2011-FY2013, files on individual donations or potential donations (including Causeries du Lundi, Central Park Conservancy, Children's Aid Society, New York Foundling, among others), and routing slips with acquisition data.

2007-2013
Box: 163 Folder : 1-31 Jean Ashton II Files. Set 2 (3 of 11 boxes)

Scope and Contents Note

Includes files on purchases, deaccessioning policies, permission requests, and finding aids/inventories for various collections.

2006-2012
Box: 164 Folder : 1-23 Jean Ashton II Files. Set 2 (4 of 11 boxes)

Scope and Contents Note

Includes files on acquisitions, general collection policies, and grants (e.g. Delmas, Mellon, Irene Diamond, Pine Tree).

2003-2012
Box: 165 Folder : 1-22 Jean Ashton II Files. Set 2 (5 of 11 boxes)

Scope and Contents Note

Includes grants (NEH, NHPRC, and New York State) and budgets.

2006-2011
Box: 166 Folder : 1-19 Jean Ashton II Files. Set 2 (6 of 11 boxes)

Scope and Contents Note

Includes exhibition files (including among others, Santa Claus, Malcolm X, Stamp Act, Founders Collection, WWII) and files on Alexander Street Press (digitization of Civil War material).

2009-2012
Box: 167 Folder : 1-18 Jean Ashton II Files. Set 2 (7 of 11 boxes)

Scope and Contents Note

Includes project files (including Children's Aid society processing, Columbia School of Journalism, Questions About New York trivia book), New York University service agreement, and digital projects (including Alexander Street Press and others).

2003-2012
Box: 168 Folder : 1-9 Jean Ashton II Files. Set 2 (8 of 11 boxes)

Scope and Contents Note

Includes digitization files, EBSCO, and IRLA.

2008-2012
Box: 169 Folder : 1-29 Jean Ashton II Files. Set 2 (9 of 11 boxes)

Scope and Contents Note

Includes library administration (goals, tours, ADA compliance) and planning (reading room design upgrade), and miscellaneous reference files.

2006-2011
Box: 170 Folder : 1-37 Jean Ashton II Files. Set 2 (10 of 11 boxes)

Scope and Contents Note

Includes files on fellowships and book prizes.

2006-2012
Box: 171 Folder : 1-6 Jean Ashton II Files. Set 2 (11 of 11 boxes)

Scope and Contents Note

Includes files concerning off-site storage.

2008-2012

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Series V. Exhibitions, 1969-2011 (bulk, 1992-2001). 7.75 Linear Feet

Scope and Contents Note

The series includes files concerning various installed and proposed exhibitions. These files are only those found as standalone records during processing; many other exhibition files found with curatorial and conservation lab records remain with those series. Principal exhibitions represented in this series are actual and proposed "Library Treasures" shows from 1969-1995, Letters from a War (1993-1994) and the related  Pray for Me (2000),  Militant Metropolis: New York City and the Spanish-American War (1998), and  Inventing the Skyline: The Architecture of Cass Gilbert (2000). The series also holds many original exhibition labels, though most are not identified as to which exhibition they were part of.

Arrangement Note

The exhibition files are presented first, in chronological order, followed by the boxes of exhibition labels.

Container 1 Container 2   Title Date
Box: 179 Folder : 1 General Exhibitions File
1980s
Box: 179 Folder : 2 Blizzard of '88
1988
Box: 179 Folder : 3 George Washington in New York

Scope and Contents Note

Includes bound exhibition text only.

1989
Box: 177 Folder : 1-10 Library Treasures / Treasury of the Past (1 of 2 boxes)

Scope and Contents Note

These two boxes include documents related to N-YHS's 1995 exhibition Treasury of the Past and predecessor exhibitions (actual and proposed) that had a similar thematic underpinning. This first box includes the checklist for the 1969 exhibition  Treasures of Americana from the Library of the N-YHS, a checklist from a 1971-1972 "manuscripts show," documents related to the 1984  Treasures of Manuscript Americana, and principally files on selections for a proposed  Library Treasures exhibition (circa 1991) that was not installed.

1969-1991
Box: 178 Folder : 1-6 Library Treasures / Treasury of the Past (2 of 2 boxes)
1994-1996
Box: 176 Folder : 1-23 Letters from a War / Pray for Me (23 folders)

Scope and Contents Note

Includes the files of, principally, curator Margaret Heilbrun concerning two related exhibitions: Letters from a War, held at New York University in 1993-94, and  Pray for Me, an extended version of  Letters, held at N-YHS in 2000.

1992-2000
Box: 179 Folder : 4 Navy Signal Books
1992
Box: 179 Folder : 5 Curators Lab exhibition (proposed)
1993
Box: 179 Folder : 6 Creating American Cultural Heroes (proposed)
1993
Box: 179 Folder : 7 Edith Wharton / Age of Innocence
1993
Box: 179 Folder : 8 Clement Clarke Moore
1995
Box: 179 Folder : 9 Becoming Eleanor Roosevelt: The Early New York Years
1996
Box: 179 Folder : 10 New York's Independence Day
1996
Box: 179 Folder : 11 Presidential Politics: Election Year Documents
1996
Box: 179 Folder : 12 Negative Politics (not installed)
1996
Box: 179 Folder : 13-14 Robert Fulton (2 folders)
1996
Box: 180 Folder : 1 Audubon
1997
Box: 180 Folder : 2 To Hell with Reform: The Race to Become Mayor of Greater New York
1997
Box: 180 Folder : 3-4 Love Letters (2 folders)
1997
Box: 180 Folder : 5-7 Henry James (3 folders)
1997
Box: 180 Folder : 8 William Sidney Mount
1998
Box: 180 Folder : 9-12 Militant Metropolis: New York City and the Spanish-American War (4 folders)
1998
Box: 181 Folder : 1 New York City Police
1998
Box: 181 Folder : 2-4 George Washington: A Man of His Time, A Man for All Times (3 folders)
1998
Box: 181 Folder : 5 John Genin / American Institute
1998
Box: 181 Folder : 6 General Exhibitions File

Scope and Contents Note

Includes schedules and proposals.

1999-2001
Box: 172 Folder : 1-23 Inventing the Skyline: The Architecture of Cass Gilbert (1 of 4 boxes)

Scope and Contents Note

These four boxes include files concerning the exhibition and catalogue for Inventing the Skyline. In large part, they appear to be those of exhibition curator and catalogue editor Margaret Heilbrun. Most of the documents relate to the catalogue but exhibition material can be found in the first two boxes.

1992-1994, 1999-2000
Box: 173 Folder : 1-9 Inventing the Skyline: The Architecture of Cass Gilbert (2 of 4 boxes)

Scope and Contents Note

Includes color slides of the exhibition and actual labels. Also includes photographs used in the catalogue.

2000
Box: 174 Folder : 1-13 Inventing the Skyline: The Architecture of Cass Gilbert (3 of 4 boxes)

Scope and Contents Note

Includes correspondence related to the production of the catalogue and drafts of the text. (Later drafts, especially those from the copy editor and print proofs, were discarded by the processing archivist.)

1997-2000
Box: 175 Folder : 1-12 Inventing the Skyline: The Architecture of Cass Gilbert (4 of 4 boxes)

Scope and Contents Note

Includes drafts of catalogue text, photographs and floppy disks from the essay authors with their submissions.

1999-2000
Box: 181 Folder : 7 75 Years of Holiday Magic: Macy's Thanksgiving Day Parade
2001
Box: 181 Folder : 8 The British in New York Since 1770
2001
Box: 181 Folder : 9 The Literature of the Lewis and Clark Expedition (proposed)

Scope and Contents Note

Traveling expedition proposed to N-YHS by Lewis & Clark College.

2003
Box: 181 Folder : 10 John Lansing
2011
Box: 182 Folder : - Exhibition Labels (1 of 4 boxes)

Scope and Contents Note

These four boxes include original labels, some associated with identified exhibitions, others not. Identified exhibitions in this box include: George Washington: A Man of His Time (1998), Letters from a War (1992), Erskine-DeWitt Maps, First Ladies (2004), Abraham Lincoln Selections, Treasures Show (1984), and possibly Treasury of the Past (1995).

circa 1995-2004
Box: 183 Folder : - Exhibition Labels (2 of 4 boxes)

Scope and Contents Note

Includes no specifically identified exhibition.

1970s?
Box: 184 Folder : - Exhibition Labels (3 of 4 boxes)

Scope and Contents Note

Identified exhibitions in this box include: Presidential Manuscripts, possibly Clement C. Moore (1995), Cass Gilbert (2005), possibly Treasury of the Past (1995), possibly Robert Fulton.

circa 1995-2005
Box: 185 Folder : - Exhibition Labels (4 of 4 boxes)

Scope and Contents Note

Includes no specifically identified exhibition.

Undated

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Series VI. Outgoing Loans , 1960-1992 (bulk, 1979-1992). 1.83 Linear Feet

Scope and Contents Note

The series includes records of library items loaned to other institutions. (Other records of loans can be found in other series, especially Series VIII. Department of Prints, Photographs and Architecture (PPAC, a/k/a Print Room) and Series IX. Conservation.)

Arrangement Note

The files are in two sets, following original order: loans to 1985 and loans 1985-1992. The loans to 1985 are in chronological order and the subsequent set is in alphabetical order by borrowing institution.

Container 1 Container 2   Title Date
Box: 186 Folder : 1-6 Loans, 1978-1982 (6 folders)
1960-1983
Box: 186 Folder : 7 Loans, Art Institute of Chicago
1981-1983
Box: 187 Folder : 1-6 Loans, 1983-1985 (6 folders)
1983-1986
Box: 187 Folder : 7-13 Loans, A-B (7 folders)

Scope and Contents Note

Includes Abigail Adams Smith Museum, Albany Institute, Amon Carter Museum, Anacostia Neighborhood Museum, Bard College, Brooklyn Historical, Brooklyn Musum.

1986-1988
Box: 188 Folder : 1-26 Loans, B-L (26 folders)

Scope and Contents Note

Includes Bronx Museum, Chicago Historical, Columbia University, Cooper-Hewitt, Connecticut Historical, Corcoran, Erasmus Hall, Alice & Hamilton Fish Library, Fort Stanwix, Fraunces Tavern, Grey Art Gallery, Grolier Club, Herbert Hoover Library, Historical Society of Delaware, Hudson River Museum, Huntington, International Museum of Photography, Jordan-Volpe, Library of Congress.

1985-1992
Box: 189 Folder : 1-41 Loans, M-Y (41 folders)

Scope and Contents Note

Includes Metropolitan Museum of Art, Museum of the City of New York, Museum of Fine Arts Boston, Museum of Fine Arts Houston, Museum of Brooklyn, National Archives, National Gallery of Art, National Portrait Gallery, New Jersey State Museum, New York Public Library, Operation Sail, Parrish Art Museum, The Octagon, Philadelphia Maritime, JP Morgan Library, Queens Museum, Rainbow Room, South Street Seaport, Tiffany & Co., Timken Art Gallery, US Senate Commission, Utah Museum, Valentine Museum,Vassar, Washington State Capitol Museum, Williams College, Yeshiva University Museum.

1985-1992

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Series VII. Board Library Committee Matters (RESTRICTED IN PART), 1950-2015. 11.04 Linear Feet

Scope and Contents Note

The series includes Library management's copies of Board of Trustee meeting materials, principally those of the Library Committee. The series also holds the Library's work files and other underlying material prepared in support of Board and Board Committee deliberations. As of 2017, only Library Committee reports to 1982 are open for research. See the Access Restrictions note.

Access Restrictions

Records in this series through 1982 are open to qualified researchers. In accordance with a standard NYHS restriction that Board of Trustees and Executive Office files will be closed for 35 years following the departure of a President and Chief Executive Officer, those portions of the record group dating from 1983 and later are restricted. Materials from 1983-1988 pertain to the years of Director James B. Bell's administration, so the restriction dates from the end of that period; those records will open in 2024. The records related to administrations subsequent to Bell will be opened as the 35 year restriction relevant to their tenure passes. Prior to the records being opened, they may be used only by, or with the permission of, the President and Chief Executive Officer, her designee, or in the case of this series, the Vice President and Director of the Patricia D. Klingenstein Library.

Subseries VII.A. Board & Committee Meetings, 1950-2015. 3.08 Linear Feet

Arrangement Note

The subseries is arranged in chronological order.

Container 1 Container 2   Title Date
Box: 190 Folder : 1-7 Library Committee Reports (7 folders)
1950-1982

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Series VIII. Department of Prints, Photographs and Architecture (PPAC, a/k/a Print Room), 1940-2018 (bulk, 1970s-2013). 31.96 Linear Feet

Arrangement Note

The Department of Prints, Photographs and Architecture series is organized in the following subseries:

Subseries VIII.A. Curatorial & Administrative Files (1950s-2015)

Subseries VIII.B. Exhibition Files (1940-2014)

Subseries VIII.C. Loans (1984-2015)

The exhibition files in subseries VIII.B are those that were maintained as standalone sets of files, or at least were found in that way during archival processing in 2016. Exhibition files found integrated with a curator's general files remain there and so can be found in subseries VIII.A.

Scope and Contents Note

The Department of Prints, Photographs and Architecture (PPAC) series includes files maintained by the curators and directors of the department, commonly referred to in the records as the Print Room. These records principally concern exhibitions, both those curated by PPAC staff and those mounted by the museum and other library units to which PPAC contributed. The series also includes records of loans from the Print Room to other institutions. Also included are files concerning the collections (e.g., acquisitions, conservation, surveys, inventories, cataloging projects) and administrative matters (e.g., budgets, reports, memos, statistics).

Processing Information Note

The Mary Beth Betts files were arranged and placed in archival folders at some point, perhaps circa 2004. Most of the other documents remain in their original files, with their arrangement refined by project archivist Larry Weimer in 2016. Many of the documents associated here with Dale Neighbors, especially those concerning the Zinkham guide, were found loose in 2016, and were arranged and foldered by Larry Weimer.

Additional exhibition files were transferred to the archives in 2017 and 2018 by curator Marilyn Kushner and were processed into the record group by Larry Weimer.

Related Archival Materials Note

From 1989 to 1998 the Department of Prints, Photographs and Architecture (PPAC) was a unit of N-YHS's Museum Department, rather than the Library Department. Accordingly, records related to PPAC (also known as the Print Room) can be found in New-York Historical Society Museum Department records (NYHS-RG 20).

Biographical/Historical Note

Although prints, photographs and architectural plans have been collected at N-YHS since the nineteenth century, the institutional history of what is now known as the Department of Prints, Photographs and Architecture (PPAC) begins more recently, in 1939. In that year, N-YHS opened its newly expanded and renovated building on Central Park West. Within the larger space, a new room was designated the "Map and Print Room" to house the collection (which included photographs even though the word was absent from the "M&P" Room's title). More importantly, staff was hired and assigned to the care of these collections. At the same time, as the professional staff expanded throughout N-YHS, an organizational division developed between the Library and the Museum, each gaining its own head who reported to the chief executive officer, then called the Director. Prior to 1938, both branches of N-YHS's cultural resources reported to the Librarian. The Map and Print Room did not form a third branch, remaining within Library management.

Over the following decades, the scope of the collections of the Map and Print Room evolved with institutional changes. Responsibility for architecture was added from the Manuscript Department while maps were transferred to the Reading Room. Drawings were transferred to the Museum while the Bella Landauer collection was added. Landauer's collection of business and advertising ephemera came to N-YHS in 1926. It too was housed in a separate room at Central Park West where Landauer continued to add to the collection and work on it as honorary curator until her death in 1960. By 1973, Wilson Duprey was no longer Curator of Maps and Prints, but simply Curator of Prints. Similarly, the Map and Print Room became known as the Print Room, a name that, although referring to a physical location, has stuck informally over time to refer to the print, photograph and architecture collections and staff more generally. Certainly, in the records of this series and the institutional records overall, reference to Print Room will be commonly found, as in the title of the 1983 Print Room Collection Guide, an unpublished in-house finding aid.

The 1980s and 1990s, the years that are most extensively documented at present in this series, saw significant developments in the management of these collections. In terms of overall responsibility, in the early 1980s executive management considered transferring the Print Room collections from the Library to the Museum, but with no appetite for this within either department, the move did not take place. But this proved to be just a postponement as the transfer eventually did occur, in 1989. As part of a reorganization of N-YHS at that time, a number of functions were consolidated under the leadership of the new Museum Director, Holly Hotchner. With their transfer to the Museum, the Print Room collections and staff took on a new name, which remains today: the Department of Prints, Photographs and Architecture (PPAC).

PPAC remained with the Museum only eight years, transferring back to the Library in 1998, where it remains today. Yet during that brief time, several important initiatives were implemented. In 1992, Helena Zinkham, a former curator of prints in PPAC, completed her work on a preliminary guide to the print, photograph and architecture collection. Initially only an in-house guide, funds were eventually raised for the publication of the Guide in 1997. Wendy Shadwell, who had been Curator of Prints since 1974, was joined by two additional experts, Mary Beth Betts as Curator of Architectural Collections (1990-1999) and Dale Neighbors as Curator of Photography (1987-1998). The extent of surveying and cataloging of the collections increased, as did exhibitions drawing on them, including  McKim, Mead & White's New York (1991) and  Building City Hall: Competition, Construction and Context (1992). With the shift of PPAC back to the Library in 1998, PPAC continued both in its traditional role of providing material in support of exhibitions mounted by the Museum and Library, as well as installing exhibitions based on its collections. And under the leadership of Marilyn Kushner, PPAC's Curator and Head since 2006, the department has moved beyond these boundaries, perhaps most notably in Dr. Kushner's curatorship of the landmark  Armory Show at 100 exhibition and its related Internet-based resources.

Subseries VIII.A. Curatorial & Administrative Files, 1950s-2015. 18 Linear Feet in 40 boxes and two oversize folders

Scope and Contents Note

This subseries includes files of the late twentieth and early twenty-first century curators and directors of the Department of Prints, Photographs and Architecture (PPAC), referred to commonly in the records and in the institution as the Print Room. Specifically, the subseries includes files of Curator of Prints Wendy Shadwell (1974-2002), Curator of Architecture Mary Beth Betts (1990-1999), Curators of Photographs Dale Neighbors (1987-1998) and Holly Hinman (1998-2004?), and Directors Pamela Dewey (1998-2000?) and Valerie Komor (2000-2003). The date ranges indicate the time the individual held the position, not necessarily the date range of the records held in their files. The records, although associated here with particular individuals, commonly hold documents from their predecessors and likely also include files of other individuals that mixed in over time.

The files hold a range of materials concerning exhibitions, collections, conservation, and administrative matters. The container list provides summary descriptions for the principal subject content that is held within each box. The content can be further summarized as follows:

Wendy Shadwell's files include the broadest range of materials over the longest period of time. These files include internal memos, statistics, monthly reports, planning documents, budgets, consultant reports, collection inventories, acquisition documentation, reference inquiries, presentations to school groups, and conservation matters. The acquisition documents include index cards maintained by Shadwell's predecessor with notes on donations from 1969-1974.

Mary Beth Betts's files center on the architectural collections and primarily include her working files for several exhibitions, especially McKim, Mead & White's New York and  Building City Hall: Competition, Construction and Context, which drew on the John McComb collection. Betts's files also include correspondence related to the architectural collections and grants, particularly for Cass Gilbert-related projects. Associated with Betts, though not directly attributed to her files in the container list, are cataloging worksheets for the McComb, Pollard, Davis and Cass Gilbert collections.

Dale Neighbors's files also include exhibition-related material, especially related to the 1995 gallery re-opening Treasury of the Past. Various exhibition possibilities are documented here, including some material for the planning in the late 1990s of a rotation of core New York City history-themed exhibitions. Likely in connection with one of these possibilities is a set of mounted newspaper photograph clippings apparently from the 1950s-1970s and at least in part from a series "New York's Changing Scene." Some administrative files relevant to the photograph collections are found here, including grants, acquisition possibilities, planning, and facilities. In connection with this last subject, there are three oversize plans from architect Richard Jansen for the existing and planned lay-out of the Print Room (1990).

Neighbors's files also hold documentation of two projects: Helena Zinkham's A Guide to Print, Photograph, Architectural and Ephemera Collections at N-YHS and consideration of creating a "daybook"/calendar with photographs and other images from the collections. The Zinkham records include correspondence, inventories, drafts, and other materials concerning the development of her unpublished preliminary Guide (1992) and the final published edition (1998).

Files from Neighbors's successor, Holly Hinman, primarily include information on various then-active photographers, likely in connection with potential acquisitions or exhibition. Many of the files have color slides, photographic prints, or digital media of the photographers' works; the container list entry includes the names of those photographers with such media in the files. Also included in the subseries are files concerning various surveys of the collections of negatives.

The Pamela Dewey and Valerie Komor files include grant proposals for conservation, digitization, and other matters; processing and project plans for cataloging and other description initiatives, including the monthly status reports for the Mellon-funded visual materials cataloging project; general correspondence and internal memos; collection descriptions, such as inventories, lists, surveys, counts, and acquisitions/donations; and administrative issues, such as the move of the Print Room to the 2nd floor. These files also include reports from the Mellon-funded studies on contemporary/contemporaneous collecting and information about the Landauer collection, such as the transfer of objects to the museum and a folder of clippings and original magazines with articles dating from the 1940s-70s, among other documents.

The subseries also holds files concerning the "Here is New York" collection and, to a lesser extent, the 2007 exhibition of the same name.

Arrangement Note

The subseries is arranged by curator/director files in roughly chronological order. Integrated into the arrangement at an appropriate spot based on chronology and subject are three subject files (architectural collection cataloging worksheets, negative collections surveys, and "Here is New York" collection).

Container 1 Container 2   Title Date
Box: 213 Folder : 1-13 Wendy Shadwell Files (1 of 6 boxes)

Scope and Contents Note

Includes files principally concerning statistics, monthly reports, goals, planning, and reports from advisers.

1964-1995
Box: 214 Folder : 1-11 Wendy Shadwell Files (2 of 6 boxes)

Scope and Contents Note

Includes files principally concerning collections, including inventories, collection management, and reports from advisers.

1967-1996
Box: 215 Folder : 1-16 Wendy Shadwell Files (3 of 6 boxes)

Scope and Contents Note

Includes files concerning specific collections, including Bracklow, Long Island Fishermen, photographs, and the MTA collection (including documents related to the MTA's claims on the collection), and conservation matters.

1978-1994
Box: 216 Folder : 1-8 Wendy Shadwell Files (4 of 6 boxes)

Scope and Contents Note

Includes files on acquisitions and correspondence with dealers (purchases, offers), including index cards with entries for acquisitions 1969-74. Also includes budget data (1989-1994) and a compiled list of Print Room staff (1917-80).

1969-1997
Box: 217 Folder : 1-11 Wendy Shadwell Files (5 of 6 boxes)

Scope and Contents Note

Includes staff memos, both to general staff and to specific individuals, including the heads of the Library (Larry Sullivan, James Mooney) and the Museum (Holly Hotchner), and some correspondence.

1976-1993
Box: 218 Folder : 1-16 Wendy Shadwell Files (6 of 6 boxes)

Scope and Contents Note

Includes correspondence regarding reference inquiries and various subject files (volunteer hour summary for fiscal year 1995, blank forms, "show & tell" presentations to school groups, and emergency/safety procedures).

1984-1995
Box: 220 Folder : 1-8 Mary Beth Betts Files (1 of 16 boxes)

Scope and Contents Note

Includes correspondence concerning research requests, reproductions, and other architectural collections use.

1989-1994
Box: 221 Folder : 1-6 Mary Beth Betts Files (2 of 16 boxes)

Scope and Contents Note

Includes correspondence concerning research requests, reproductions, and other architectural collections use.

1994-1998
Box: 222 Folder : 1-10 Mary Beth Betts Files (3 of 16 boxes)

Scope and Contents Note

Includes files concerning grants, particularly for Cass Gilbert-related projects.

1991-1998
Box: 223 Folder : 1-17 Mary Beth Betts Files (4 of 16 boxes)

Scope and Contents Note

Includes 14 folders concerning grants, primarily for conservation and general information. Also includes 2 plastic containers and a folder of 3" and 5" floppy disks; the labeling indicates these include various general work memos and exhibition matter.

1990-1996
Box: 224 Folder : 1-16 Mary Beth Betts Files (5 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition McKim, Mead & White's New York.

1991
Box: 225 Folder : 1-19 Mary Beth Betts Files (6 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition McKim, Mead & White's New York.

1991
Box: 226 Folder : 1-15 Mary Beth Betts Files (7 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition McKim, Mead & White's New York.

1991
Box: 227 Folder : 1-3 Mary Beth Betts Files (8 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition McKim, Mead & White's New York.

1991
Box: 228 Folder : 1-12 Mary Beth Betts Files (9 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition Building City Hall: Competition, Construction and Context [McComb].

1992
Box: 229 Folder : 1-22 Mary Beth Betts Files (10 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition Building City Hall: Competition, Construction and Context [McComb].

1992
Box: 230 Folder : 1-25 Mary Beth Betts Files (11 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition Building City Hall: Competition, Construction and Context [McComb]. Includes the pamphlet "The Rehabilitation of City Hall" by Frederick H. Zurmuhlen (1956) with a ticket to the Rededication Ceremony of July 12, 1956.

1956, 1991-1992
Box: 231 Folder : 1-15 Mary Beth Betts Files (12 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition The Grand American Avenue [Fifth Ave].

1994
Box: 232 Folder : 1-7 Mary Beth Betts Files (13 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition In Cold Blood: Five Murders that Shocked New York.

1995-1996
Box: 233 Folder : 1-14 Mary Beth Betts Files (14 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition Signs and Wonders: The Spectacular Lights of Times Square.

1997
Box: 234 Folder : 1-8 Mary Beth Betts Files (15 of 16 boxes)

Scope and Contents Note

Includes files concerning the exhibition Signs and Wonders: The Spectacular Lights of Times Square. Includes a pre-publication version of the book  Signs and Wonders by Tama Starr & Edward Hayman.

1996-1997
Box: 235 Folder : 1-12 Mary Beth Betts Files (16 of 16 boxes)

Scope and Contents Note

Includes files for exhibitions concerning food (proposed), Landmarks of New York,  Kid City, George B. Post, and notes and other documents related to other exhibitions or proposed exhibitions.

1995-1998
Box: 249 Folder : 1-4 Cataloging Worksheets (1 of 2 boxes)

Scope and Contents Note

Includes worksheets for the McComb and Pollard architectural collections.

circa 1990
Box: 250 Folder : 1-46 Cataloging Worksheets (2 of 2 boxes)

Scope and Contents Note

Includes worksheets for the Davis and Cass Gilbert architectural collections.

circa 1990
Box: 236 Folder : 1-7 Dale Neighbors Files (1 of 5 boxes)

Scope and Contents Note

Includes files concerning the 1995 Treasury of the Past ("Treasures") exhibition and plans for developing a "daybook"/calendar with photographs and other images from the collections.

1994-1997
Box: 237 Folder : 1-5 Dale Neighbors Files (2 of 5 boxes)

Scope and Contents Note

Includes files on the planning for a rotation of core New York City history-themed exhibitions, exhibition New York:Then and Now, and a set of clippings apparently from the 1950s-1970s and at least in part from a newspapers series "New York's Changing Scene."

1950s-1970s, 1994-1996
Box: 238 Folder : 1-15 Dale Neighbors Files (3 of 5 boxes)

Scope and Contents Note

Includes files on various exhibition proposals or possibilities (Bowery, Summer, Spanish-American War collection-based theme), as well as general exhibition matters; general correspondence (research inquiries, reproduction requests, loan requests, etc.); acquisition possibilities, including the Long Island Fisherman collection; administrative matters, including priorities, goals, activities, procedures; and facilities. Three oversize architectural plans from Richard Jansen were moved to a drawer.

1987-1998
Drawer: 12A-B7 Folder : 18 Dale Neighbors Files. Oversize

Scope and Contents Note

Includes three plans from Richard Jansen, architect: Existing Furniture Layout, Third Floor; Third Floor Print Room: Proposed Furnishings; and Third Floor Print Room: Proposed Construction.

1990
Box: 239 Folder : 1-10 Dale Neighbors Files (4 of 5 boxes)

Scope and Contents Note

This box and the next includes Helena Zinkham's working files for her 1992 A Guide to Print, Photograph, Architectural and Ephemera Collections at N-YHS, a 1991 draft and the 1992 "Preliminary Edition" of the  Guide, the working files for the 1998 publication of the  Guide, mounted examples of publication format possibilities, and related correspondence. Three oversize images of the book's proposed covers were moved to an oversize box.

1988-1998
Box: OS-1 Folder : 21 Dale Neighbors Files. Oversize

Scope and Contents Note

Includes three oversize images of the proposed covers for Helena Zinkham's 1997 guide to the Print Room collections.

1997
Box: 240 Folder : 1-4 Dale Neighbors Files (5 of 5 boxes)

Scope and Contents Note

Includes one folder of page proofs for Zinkham's 1998 Guide, an NEH grant request for preservation of negatives, and Durr collection photographs.

1994-1998
Box: 241 Folder : 1-31 Pamela Dewey/Valerie Komor Files (1 of 4 boxes)

Scope and Contents Note

Includes files on exhibitions (principally small working files for Jesse Tarbox Beals and  The Changing Face of Liberty); loan requests and returns; an agreement with Lehman Brothers concerning rights for material supplied by N-YHS for use on Morgan Stanley's HoloPro System; and acquisitions/donations and collection development policies.

1999-2003
Box: 242 Folder : 1-26 Pamela Dewey/Valerie Komor Files (2 of 4 boxes)

Scope and Contents Note

Includes collection descriptions, such as inventories, lists, surveys, counts, etc. The Landauer collection includes information about the transfer of objects to the museum and a folder of clippings and original magazines with articles dating from the 1940s-70s, among other documents. Also includes processing and project plans for cataloging and other description initiatives, including the monthly status reports for the Mellon-funded visual materials cataloging project.

1940s-2003
Box: 243 Folder : 1-33 Pamela Dewey/Valerie Komor Files (3 of 4 boxes)

Scope and Contents Note

Continues with files on collection description, including reports from the Mellon-funded studies on contemporary/contemporaneous collecting. Includes files concerning conservation, move of the Print Room to the 2nd floor, statistics, administrative matters (copyright, organization charts, and job descriptions), and a file related to Mary Beth Betts' presentation at a food/culinary historian program (1998).

1997-2003
Box: 244 Folder : 1-34 Pamela Dewey/Valerie Komor Files (4 of 4 boxes)

Scope and Contents Note

Includes files on grant proposals (conservation, digitization, institutional archives, etc.), general correspondence, internal memos, a research folder on the history of the Dakota, and four color slides of abstract artworks by Pamela Lawton related to the World Trade Center (1998).

1992-2004
Box: 245 Folder : 1-53 Holly Hinman Files. Photographers

Scope and Contents Note

Includes Hinman's files (A-Z) on photographers, likely in connection with potential acquisitions or exhibition. Many of the files have color slides, photographic prints, or digital media of the works; photographers with such original media include: Walter Chandoha, Jerry Dantzic, Stephanie Diamond, Morris, Engel, Gina Fuentes-Walker, Anders Goldfarb, Stephen Hoffman, Sheila Kove, G. David Marshall, Barbara Mensch, Elaine Norman, Christine Osinski, Gerald Panter, Orville Robertson, and Lynn Saville (other artists not named here commonly have print or other reproduction forms of their work). The box also holds a file of Hinman's notes for a presentation at N-YHS to an NYU class.

1993-1995, 2000-2004
Box: 284 Folder : 1-16 Negative Collections Surveys

Scope and Contents Note

Includes files on various surveys of negative collections in the Print Room in the 1990s and early-mid 2000s. A small number of inventories, notes, correspondence, and other documents dating as early as 1948 related to negatives are in the files. Among this early material is a 1948 list of the Thomas H. Franklin Collection (Steamship Historical Society of America) glass plates deposited with N-YHS and notations concerning railroad photos in the George T. Bagoe collection.

1948-2006
Box: 275 Folder : 1-30 Here is New York (30 folders)

Scope and Contents Note

Includes files primarily on the collection, with one folder regarding the 2007-2008 exhibition.

2003-2012

Subseries VIII.B. Exhibition Files, 1940-2018. 12.29 Linear Feet in 28 boxes and 1 oversize folder

Related Archival Materials Note

The subseries does not include the object and other research files underlying the exhibition and related Armory Show resource website. These research files were not accessioned into the institutional archive, but they are available to researchers directly from N-YHS's Department of Prints, Photographs and Architecture. Contact printroom@nyhistory.org or use the on-line request form at https://www.nyhistory.org/library/reference-assistance. The website resource developed during the exhibition project can be accessed at https://www.nyhistory.org/exhibitions/armory-show-100.

Arrangement Note

The subseries is arranged in chronological order by the year of an exhibition's opening year.

Scope and Contents Note

The subseries includes sets of exhibition files that were maintained as standalone sets of files, or at least were found in that way during archival processing in 2016. The earliest files, from the 1940s and 1950s, appear to have been compiled at a later date by Wendy Shadwell and often include photographs of objects and the exhibition galleries. Later files often include photocopies of images of objects, but not of the galleries. Generally, the records are working files recording selections from the Department of Prints, Photographs and Architecture (i.e., PPAC, or sometimes referred to as the Print Room) for museum and library exhibitions and the return of the items to the Print Room. Later files have the call slips for the selected documents. Many of the files have checklists, text, some research files, etc. The container list includes notes indicating those exhibitions that appear to have folders with more substantive or extensive documentation; the exhibition names used in the container list generally come from the original folder labels and likely do not match the actual exhibition titles precisely.

A particularly rich set of documents in this subseries relates to the 2013 exhibition The Armory Show at 100. The subseries holds the files of exhibition curator Marilyn Kushner, which include checklists, loan documentation, design plans, publicity, and other documents.

Subsequent to the major processing project in 2016, additional files of exhibitions curated or organized by the Department of Prints, Photographs and Architecture from 2016 and later were transferred to the archives and these are included in the subseries as well.

Container 1 Container 2   Title Date
Box: 251 Folder : 1-7 Exhibitions. 1940s (7 folders)

Scope and Contents Note

Includes photographs for Emma Thursby Memorial, Allied Artists, Jenny Lind, Our GIs in Seven Wars, American Presentation Silver, Audubon, Historic Hudson in Prints, News Artists to the American People, American & European Bookplates, American Quilts, and California Gold Rush.

1940-1949
Box: 251 Folder : 8-9 Exhibitions. 1950s (2 folders)

Scope and Contents Note

Includes Erie Canal and America in Daguerreotypes.

1950, 1958
Box: 251 Folder : 10-24 Exhibitions. 1960s (15 folders)

Scope and Contents Note

Includes, among others, Niagara Falls, New York's Crystal Palace, Transportation in New York, America in Allegory, Maps/Prints, Central Park, Advertising Posters, Summer in New York, Theatrical Posters.

1960-1969
Box: 252 Folder : 1-12 Exhibitions. 1970s (12 folders)

Scope and Contents Note

Includes, among others, Eye on the City and Old New York in Early Photographs.

1970-1974
Box: 253 Folder : 1-12 Exhibitions. 1970s (12 folders)

Scope and Contents Note

Includes Manhattan Now, Americans in Silhouette, Ain't I A Woman?, Landauer, Fashions & Facades, Feininger, Views of New York State, and 1939 World's Fair.

1974-1979
Box: 254 Folder : 1-24 Exhibitions. 1980s (24 folders)

Scope and Contents Note

Includes, among others, Silhouettes by Edouart, George Washington in New York State, Birth of New York, A Bridge Opens to Brooklyn, Postcards, Her Voice Was Heard.

1981-1984
Box: 255 Folder : 1-11 Exhibitions. 1980s (11 folders)

Scope and Contents Note

Includes Chicago & New York: Architectural Interactions and Prized Portraits.

1984, 1986
Box: 256 Folder : 1-16 Exhibitions. 1980s (16 folders)

Scope and Contents Note

Includes, among others, Strong on Music, New York Bestiary, Government by Choice, Artistic Houses, George Washington, 1939 World's Fair.

1984-1989
Box: 257 Folder : 1-6 Exhibitions. 1980s (6 folders)

Scope and Contents Note

Includes Treasures, Patronage (proposed; also known as Patrons, Collectors and Collections), Irving Browning, Burr McIntosh: Polite Society.

1989
Box: 257 Folder : 7-15 Exhibitions. 1990s (9 folders)

Scope and Contents Note

Includes, among others, Thomas Jefferson Bryan Prints, Archives Week, While They Fought: New York City Homefront During World War II.

1990-1991
Box: 258 Folder : 1-18 Exhibitions. 1990s (18 folders)

Scope and Contents Note

Includes, among others, Strobridge Circus and Theater Posters (at Paine-Webber Gallery), Board Games, proposed gallery reinstallation of the permanent collections, Jefferson, Exhibition Lab.

1992-1994
Box: 259 Folder : 1-12 Exhibitions. 1990s (12 folders)

Scope and Contents Note

Includes, among others, Treasury of the Past, Creating Fame, Age of Innocence, Audubon, World War II, Etchings from James Boyd Collection, Portraits of a New Yorker, Prints from the Reba and Dave Williams Collection.

1995-1997
Box: 260 Folder : 1-10 Exhibitions. 1990s (10 folders)

Scope and Contents Note

Includes, among others, Signs & Wonders, Audubon, Feathers, Currier & Ives, George B. Post, Spanish-American War, Yadda Yadda Yadda.

1997-1999
Box: 261 Folder : 1-10 Exhibitions. 1990s (10 folders)

Scope and Contents Note

Includes, among others, Building History, Her Beautiful Face, Future Works, Genin the Hatter, Beals on Assignment

1999
Box: 262 Folder : 1-18 Exhibitions. 2000s (18 folders)

Scope and Contents Note

Includes Italians of New York, Strobridge Circus & Theater Posters, Jenny Lind, Up on the Roof, Against the Storm/Lighthouse Collection. See also Series VIII.C. Loans subseries; some exhibition folders appear to have been misfiled there including "Walkabout" and "Lady Liberty."

2000-2001
Box: 263 Folder : 1-20 Exhibitions. 2000s (20 folders)

Scope and Contents Note

Includes, among others, Irwin Silver: Nightwalks, Flophouses, The British in New York Since 1770, Uncle Tom's Cabin, Flatiron, Jules Feiffer, Before Central Park.

2001-2003
Box: 264 Folder : 1-15 Exhibitions. 2000s (15 folders)

Scope and Contents Note

Includes, among others, Magnum, Three Women Photographers, Petropolis, Home Sewn, Impressions of New York: Prints from N-YHS.

2002-2004
Box: 265 Folder : 1-15 Exhibitions. 2000s (15 folders)

Scope and Contents Note

Includes, among others, From Abyssinian to Zion, If Elected, Tunnel Visions, Hamilton, Children at Risk, Beekman Coach, First Ladies, Hudson River.

2004-2005
Box: 266 Folder : 1-19 Exhibitions. 2000s (19 folders)

Scope and Contents Note

Includes, among others, Slavery, Group Dynamics, Great Hall installation, John B. Snook, Sugar, and various mini-exhibitions.

2005-2007
Box: 267 Folder : 1-19 Exhibitions. 2000s (19 folders)

Scope and Contents Note

Includes, among others, Carry Me Home, Tiffany/Clara Driscoll, Civil War Zouaves, Lafayette.

2007-2008
Box: 268 Folder : 1-17 Exhibitions. 2000s (17 folders)

Scope and Contents Note

Includes, among others, Life's Pleasures/Ashcan Artists and Advertising/Ashcan, Grant & Lee, John Rogers, Landmarks of New York City.

2007-2009
Box: 269 Folder : 1-8 Exhibitions. 2000s (8 folders)

Scope and Contents Note

Includes only Nation at the Crossroads: New York Debates the Constitution (also referred to for short as Ratification).

2009
Box: 270 Folder : 1-10 Exhibitions. 2000s (10 folders)

Scope and Contents Note

Includes Lincoln in New York and Harlem: Photographs by Camilo Jose Vergara.

2009
Box: 271 Folder : 1-12 Exhibitions. 2010s (12 folders)

Scope and Contents Note

Includes, among others, World of Asher B. Durand, John Rogers, Remembering 9/11.

2010-2011
Box: 272 Folder : 1-8 Exhibitions. 2010s (8 folders)

Scope and Contents Note

Includes Freedom Now: Photographs by Platon, New York Buildings, Landmarks, Vergara Traveling Show, Chinese Exclusion Act.

2012-2014
Box: 276 Folder : 1-15 Exhibitions. 2010s. The Armory Show at 100 (1 of 4 boxes)

Scope and Contents Note

This set of 4 boxes plus an oversize folder include the files of exhibition curator Marilyn Kushner. The files are arranged alphabetically by subject matter. This first box includes files on, among other topics, budgets, catalogue information, checklists, design (see also the oversize noted below), text, and representative wall text panels.

2013
Box: 277 Folder : 1-11 Exhibitions. 2010s. The Armory Show at 100 (2 of 4 boxes)

Scope and Contents Note

Includes files on, among other subjects, development/funding, digital/website, education programs, and labels.

2013
Box: 278 Folder : 1-12 Exhibitions. 2010s. The Armory Show at 100 (3 of 4 boxes)

Scope and Contents Note

Includes files on, among other subjects, loans, programs, publicity, and symposia, and a list of unlocated works (as of June 2010).

2013
Box: 279 Folder : 1-15 Exhibitions. 2010s. The Armory Show at 100 (4 of 4 boxes)

Scope and Contents Note

Includes files on, among other subjects, travel and miscellaneous.

2013
Box: OS-1 Folder : 22 Exhibitions. 2010s. The Armory Show at 100. Oversize

Scope and Contents Note

Includes the floor plan, elevations, and other design plans for the exhibition.

2013
Box: 273 Folder : 1-8 Exhibitions. 2010s (8 folders)

Scope and Contents Note

Includes only Jewish Joint Distribution Committee.

2014
Box: 274 Folder : 1-8 Exhibitions. 2010s (8 folders)

Scope and Contents Note

Includes Annie Leibovitz: Pilgrimage (2014), Anti-Semitism (2016) and Kalinsky photographs of Muhammad Ali (2016).

2014, 2016
Box: 339 Folder : 1-4 Exhibitions. 2010s (4 folders)

Scope and Contents Note

Includes "Larry Silver Photographs" (1 folder), "American Visionary: John F. Kennedy's Life & Times" (2 folders), and "Rebel Spirits: Robert F. Kennedy and Martin Luther King, Jr." (1 folder).

2016-2018

Subseries VIII.C. Loans, 1984-2016. 1.67 Linear Feet

Scope and Contents Note

The subseries includes loan requests, primarily for material outgoing to other institutions, but also includes some records of internal loans for exhibitions.

Arrangement Note

The subseries is arranged chronologically. The material remains in its original folders and original order. Loans through 1995 or so are foldered together. After 1995, loans are foldered individually.

Container 1 Container 2   Title Date
Box: 280 Folder : 1 Loan Requests From Other Institutions
1984-1998
Box: 280 Folder : 2 Loans Out at Other Institutions
1985-1995
Box: 280 Folder : 3 Loans Rejected & Cancelled
1991-1993
Box: 280 Folder : 4 Loans Out to Other N-YHS Departments
1979-1996
Box: 280 Folder : 5 Loans Miscellaneous
1984-1985
Box: 280 Folder : 6-8 Loans Returned (3 folders)
1984-1989
Box: 281 Folder : 1 Loans Returned
1989-1995
Box: 281 Folder : 2-16 Individual Loan Files (15 folders)

Scope and Contents Note

Includes, among others, Parrish Art Museum, Stony Brook Museum, Yale, "Hair" (appears to be a proposed N-YHS exhibition), Brandywine River Museum, Nassau County Museum, Columbia University, MOMA, Baltimore Museum, Fraunces Tavern.

1996-2000
Box: 282 Folder : 1-18 Individual Loan Files (18 folders)

Scope and Contents Note

Includes, among others, South Street Seaport, From Indian Princess to Lady Liberty (likely an N-YHS exhibition of a similar name), Stony Brook, Berry-Hill, Metropolitan Museum of Art, Walkabout (likely an N-YHS exhibition of a similar name), Museum of Sex.

2000-2002
Box: 283 Folder : 1-16 Individual Loan Files (16 folders)

Scope and Contents Note

Includes, among others, Hirschl & Adler, Times Square exhibition, New York Botanical, Yeshiva University, Bard Graduate Center, Bronx Museum, New Orleans Museum of Art, Museum of the City of New York, Metropolitan Museum of Art, and the Roosevelt House Public Policy Institute at Hunter College

2003-2016

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Series IX. Conservation, 1989-2004. 9.42 Linear Feet

Scope and Contents Note

The series includes three principal sets of records from the library's conservation lab. First are the lab's files of outgoing loans and in-house exhibitions from 1989 to 2005. Second are the files (1990-1993) of Associate Librarian for Preservation Duane Watson and those of his colleague, Stacks Manager Christine Seeto. Finally, there are records of a daguerreotype (cased images) conservation survey from 1992-1993.

The outgoing loan files are generally fairly slender, with uneven content. Many include conservation treatment notes, but others include just the record of the approved loan or general correspondence about the loans. Some post-2000 files include color slides of the loaned objects. In-house exhibition files tend to be more extensive, reflecting the broader involvement of the lab with these activities. These exhibition files commonly include not only condition and treatment reports, but also basic information about the objects in relation to the exhibition, including labels, checklists, display logistics, etc. The loan and exhibition files include folder lists at the front of each box.

The Watson records are generally of a more administrative and broader nature, and less focused on individual objects. Watson's records include budgets, survey results, performance statistics, internal memos, conservation reference material, grants, and grant project activities. Seeto's records are concerned with stack surveys, movements of material within the stacks and other such logistical matters.

Related Archival Materials Note

Files on conservation matters, including grants, projects, preservation microfilming, etc. can be found in the above series as well, especially Series IV. Librarian & Curatorial Files and Series VIII. Print Room.

Arrangement Note

Outgoing loans and exhibition files are presented first. They are in their original folders and original order, which is chronological. These are followed by a carton of detailed records of a daguerreotype survey. Watson's and Seeto's records close the series. Watson's files are in their original folders and original order, which is alphabetical by subject. Seeto's files are also in their original folders and original order, which seems to have no particular arrangement.

Biographical/Historical Note

Aside from a bindery that operated from 1929 until about 1960, N-YHS had no in-house conservation unit until the mid-1980s when it began to build such a staff, initially for the museum. Professional conservators arrived in the library when paper and book conservation labs were opened in early 1989. In 1990, Duane Watson was hired as Associate Librarian for Preservation, a position he held until he left N-YHS in early 1993. In this position, Watson was responsible for overseeing object-level conservation efforts for the library and the management of the collection in the stacks. This latter responsibility was carried out in the early 1990s principally by Stacks Manager Christine Seeto. Down to the present (2016), N-YHS's library has continued to maintain a conservation lab, headed since the mid-1990s by chief conservator, Alan Balicki. Among the conservation staff's many responsibilities has been the assessment of outgoing loans of objects (e.g., conditions of objects, proper housing, conditions at the borrower site) and preparation of objects for in-house exhibitions.

Container 1 Container 2   Title Date
Box: 285 Folder : 1-103 Outgoing Loan Files (1 of 2 boxes)
1989-1999
Box: 286 Folder : 1-73 Outgoing Loan Files (2 of 2 boxes)
2000-2004
Box: 287 Folder : 1-64 Exhibition Files (1 of 3 boxes)
1991-1998
Box: 288 Folder : 1-47 Exhibition Files (2 of 3 boxes)
1999-2001
Box: 289 Folder : 1-57 Exhibition Files (3 of 3 boxes)
2002-2005
Box: 290 Cards : - Daguerreotype (Cased Images) Conservation Survey Cards (RESTRICTED)

Scope and Contents Note

Because of the fragile condition of these records, they may be used only by advance appointment with the Manuscripts Reference Librarian and in consultation with the library's conservator.

1992-1993
Box: 291 Folder : 1-63 Duane Watson Files (1 of 3 boxes)

Scope and Contents Note

Includes subject files A-G including, among other subjects, budget/financial, preservation consultant reports (including results of a statistical survey by Richard Frieder of the New York State and City Collection), conservation plans, permanent collections gallery re-installation planning, floor plans, grants.

1990-1992
Box: 292 Folder : 1-61 Duane Watson Files (2 of 3 boxes)

Scope and Contents Note

Includes subject files G-R including, among other subjects, grants, OPAC/cataloging statistics, staff memos/monthly status reports (under Personnel), RLG projects.

1990-1992
Box: 293 Folder : 1-15 Duane Watson Files (3 of 3 boxes)

Scope and Contents Note

Includes subject files R-W including, among other subjects, RLG projects (e.g. preservation microfilming), wood block conservation.

1990-1992
Box: 132 Folder : 1-66 Christine Seeto Files (65 folders)

Scope and Contents Note

Includes files on collection surveys, inventories, locations and relocations in the stacks, stack maps, and other stacks/collection management matters.

1990-1993

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Series X. Public Service (RESTRICTED IN PART), 1829-2011. 35.58 Linear Feet

Arrangement Note

The Public Service series is organized in the following subseries:

Subseries X.A. Visitor Sign-in Registers and Related Material (1829-2010)

Subseries X.B. Reading Room Records (1949-2007)

Subseries X.C. Print Room Public Service Records (1942-2008)

Scope and Contents Note

The Public Service series primarily includes the visitor sign-in registers for the library's main Reading Room and its separate Print Room. The bulk of these date from the twentieth century, but there are some registers from the nineteenth century. From the nineteenth century, the series also holds a Librarian Receipt Book used to record books borrowed by the members and admission tickets and cards of introduction for non-members.

Although the series hold correspondence and print-outs of emails with reference inquiries, the bulk of these are from recent years and are therefore restricted and not available for public access. Some such letters from the 1950s-1970s are in the series and are available.

Related Archival Materials Note

Reference correspondence for the nineteenth and early twentieth centuries can be found in the central correspondence files maintained by N-YHS; see New-York Historical Society General Correspondence (NYHS-RG 2). Reference correspondence from the mid-twentieth century can be found in the New-York Historical Society Librarian Dorothy C. Barck records (NYHS-RG 19). Some inquiries and correspondence concerning permissions to quote from N-YHS resources, principally that answered by curatorial staff, can also be found in the other series of this record group.

Processing Information Note

This subseries was processed by project archivists Margaret Kaczorowski and Larry Weimer in December 2016.

Access Restrictions

Late twentieth and early twenty-first reference inquiries in the form of correspondence and print-outs of emails from patrons are currently restricted and are not available for public access.

Subseries X.A. Visitor Sign-in Registers and Related Material, 1829-2010. 16.29 Linear Feet

Scope and Contents Note

The subseries primarily includes the books or loose sheets that visitors were required to sign when using N-YHS's resources, principally in connection with access to the library's holdings. The bulk of these records date from about 1909-2010 and record both member and non-member use of the library. A few records from the nineteenth and early twentieth century, from as early as 1838, include non-member visits, but there are relatively few of these, and there are sizable gaps in the date coverage. These records hold only spare indicators of individual visits, with no details such as specific resources used. Any such detailed records that might exist are not held in the institutional archive.

In addition to the required sign-ins, the subseries includes a ceremonial "Register of Distinguished Visitors" that includes signatures from three events: the 1939 opening of the renovated N-YHS building, the 1954 dinner held at the Union Club to celebrate N-YHS's 150th anniversary, and the 1957 event for the 200th anniversary of Lafayette's birth. Other registers include visitor comment books (1990-1992, 2005-2007) on the galleries and various exhibitions. The subseries does not include comment books from specific exhibitions; these can be found with the files of the pertinent exhibition, principally in the New-York Historical Society Museum Department records (NYHS-RG 20).

The subseries also includes various documents related to visitors and access to N-YHS resources. These include a Librarian Receipt Book in which books borrowed from the library, a member privilege in the organization's early years, were recorded (1829-1853); daily visitor counts from certain periods (1869, 1918-1937, and 1987-1990); and member and non-member admission cards (mostly undated but likely from the mid-late 1800s).

Arrangement Note

The subseries opens with the visitor sign-in books and sheets, followed by the various forms of related material.

Container 1 Container 2   Title Date
Volume: RG21 Volume : 4 Visitors Register
1838-1846
Volume: RG21 Volume : 5 Visitors Register

Scope and Contents Note

Entries for October 1868 and October 1889 consist of the names of delegates to the General Convention of the Protestant Episcopal Church held in New York City in those years. The register has no entries for 1869 and 1871. The entry for April 5, 1872 consists of sign-ins from six Asian individuals.

1859-1873, 1889
Box: 294 Folder : 1 Visitors Register
1903-1907
Box: 294 Folder : 2 Visitors Register
1908-1909
Box: 294 Folder : 3 Visitors Register
1909
Volume: RG21 Volume : 6-9 Visitors Register (4 volumes)
1909-1927
Volume: RG21 Volume : 10-14 Visitors Register (5 volumes)
1927-1937
Volume: RG21 Volume : 15-54 Visitors Register. Library (40 volumes)
1939-1979
Box: 295 Folder : - Visitors Register. Library

Scope and Contents Note

Entries for January 4, 1984 begin here and continue in Box 296.

1980-1984
Box: 296 Folder : - Visitors Register. Library
1984-1988 March
Box: 297 Folder : 1-9 Visitors Register. Library
1988 March-1995
Box: 298 Folder : 1-9 Visitors Register. Library
1996-2000
Box: 299 Folder : 1-9 Visitors Register. Library
2001-2005
Box: 300 Folder : 1-10 Visitors Register. Library
2006-2010
Box: 305 Item : - Register of Distinguished Visitors to N-YHS

Scope and Contents Note

Includes visitors from the official opening in 1939 of the renovated N-YHS building; a dinner held at the Union Club in 1954 to celebrate N-YHS's 150th anniversary; and signatures of Marquis de Lafayette's descendants on the occasion of the 200th anniversary of his birth

1939, 1954, 1957
Box: 306 Folder : 1 Guest Register

Scope and Contents Note

The purpose for this register is unknown.

1988-1989
Box: 306 Folder : 2 Guest Register

Scope and Contents Note

Entries for visitors to N-YHS events and exhibitions including Paris 1889 opening, Luman Reed Gallery opening, Mary Dieryck's Politicians and Panoramas, and Hope Cooke's  Early Guide Books to NYC.

1990-1992
Box: 306 Folder : 3 General Gallery Comment Books (3 books)

Scope and Contents Note

Entries include comments from visitors about exhibitions including First Ladies of New York and the Nation, Thomas Paine: Patriot and Provocateur, A New Light on Tiffany, Slavery in New York, and New York Divided: Slavery and the Civil War.

2005-2007
Box: 307 Item : - Librarian Receipt Book

Scope and Contents Note

This bound book contains a record of N-YHS materials loaned to members, the name of the item loaned, and signatures of librarians and dates documenting the return of item. Includes a receipt by Washington Irving dated January 28, 1848.

1829-1853
Box: 294 Folder : 4 Visitors Log

Scope and Contents Note

Record of the number of patrons visited the museum (includes groups such as Baptist Church) each day between January 1 and December 31, 1869.

1869
Box: 294 Folder : 5-6 Building Attendance Statistics (2 folders)

Scope and Contents Note

Consists of attendance statistics with daily and weekly totals per month, as well as totals for lectures given.

1918-1937
Box: 308 Cards : - Building Daily Attendance Counts
1987-1990
Box: 309 Cards : - Member's Tickets
circa 1860s-1880s?
Box: 309 Cards : - Lecture Admission Tickets
circa 1860s-1880s?
Box: 309 Cards : - Tickets of Introduction
circa 1860?
Box: 309 Cards : - Calling Card Introductions
circa 1860s-1880s?

Subseries X.B. Reading Room Records, 1949-2011. 10.58 Linear Feet

Arrangement Note

The subseries is arranged chronologically within format.

Scope and Contents Note

The bulk of the subseries includes late twentieth and early twenty-first reference inquiries in the form of correspondence and print-outs of emails; these recent documents, however, are currently restricted and are not available for public access. Earlier materials and logs are accessible. These include the correspondence of Geraldine Beard, the head of the Reading Room from the late 1940s until the early 1960s. There are also a few logs of books called and letters received for some periods in the 1960s and 1970s.

Container 1 Container 2   Title Date
Box: 310 Folder : 1 Geraldine Beard Acknowledgements
1952-1964
Box: 310 Folder : 2-10 Geraldine Beard Correspondence
1949-1964
Box: 311 Folder : 1-8 Sue A. Gillies Correspondence
1971-1980
Box: 311 Folder : 9 Books Called (3 notebooks)
1973-1998
Box: 311 Folder : 10-11 Daily Letters Received (2 logbooks)
1968-1974
Box: 311 Folder : 12 Daily Letters Received (1 logbook)
1974-1976, 1980
Box: 312 Folder : 1 Statistics of Copies Made
1985
Box: 313 Folder : 1-4 Reading Room. Telephone Reference Questions (4 folders)
1989-1991, 2000
Box: 313 Folder : 5-6 Reading Room. Reference Call Log Sheets
1991-1992
Box: 314 Folder : 1-4 Reading Room. Reference Call Log Sheets
1993-1996
Box: 314 Folder : 5 Reading Room Coverage
1995
Box: 321 Folder : 1-5 Manuscript Department. Telephone Reference Questions
1989-1991

Subseries X.C. Print Room Public Service Records, 1942-2008. 8.71 Linear Feet

Arrangement Note

The subseries is arranged chronologically within format.

Scope and Contents Note

The subseries primarily holds the sign-in sheets and appointment calendars for users of material in the Print Room, which was run apart from the library's main Reading Room. The subseries also holds a small amount of reference inquiries, which are currently restricted and are not available for public access.

Container 1 Container 2   Title Date
Box: 301 Folder : - Visitors Register. Print Room
1942-1959
Box: 302 Folder : - Visitors Register. Print Room
1960-1979
Box: 303 Folder : - Visitors Register. Print Room
1980-1992
Box: 304 Folder : 1-2 Visitors Register. Print Room
2000-2002;2004-2008
Box: 311 Folder : 13 Print Room. Telephone Registers (2 notebooks)
1966 December-1977
Box: 335 Item : - Print Room. Appointment Books

Scope and Contents Note

Missing 2001 book.

1978-1989, 1999-2007

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