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Guide to the Time Inc. Invitational Records
1982-1989
 MS 3009-RG 29

New-York Historical Society
170 Central Park West
New York, NY 10024
Phone: (212) 873-3400


© 2011 New-York Historical Society

Collection processed by Holly Deakyne

This finding aid was produced using the Archivists' Toolkit on April 18, 2018
Description is in English using Describing Archives: A Content Standard

Descriptive Summary

 
Creator: Time, inc.
Title: Time Inc. Invitational Records
Dates: 1982-1989
Abstract: The Time Inc. Invitational was an annual invitation-only sports competition event organized by the magazines' Advertising Sales Departments and held at the Maidstone Club in East Hamptons, NY. Records include the planning and event materials for the years 1983 to 1985, 1987, and 1989.
Quantity: 8.0 Linear feet (9 boxes)
Call Phrase: MS 3009-RG 29
Sponsor: The processing of the Time Inc. Records was made possible by a generous grant from the Henry Luce Foundation.

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Historical Note

The Time Inc. Invitational was an annual invitation-only sports competition event organized by the magazines' Advertising Sales Departments and held at the Maidstone Club in East Hamptons, NY. The “History” folder contains a memorandum from 1982 regarding that year’s invitational indicating 1982 was not the first year for the event although the records do not disclose the first year.

A different magazine's Advertising Sales Department organized the event each year. Money organized the Invitational in 1983,  Time organized it in 1984,  Sports Illustrated organized it in 1985,  People organized it in 1987, and  Fortune organized it in 1989. The Invitational featured golf and tennis events, and was hosted by Time Inc.’s executive vice president, the senior vice presidents of magazines, the corporate director of magazine advertising sales, and the individual advertising sales directors and managers for each magazine.

Guests included presidents and other senior executives, media directors, advertising managers, and account managers from companies that advertised in Time Inc. publications. Companies included AT&T, Grey Advertising, McCann-Erickson, Ogilvy & Mather, Panasonic, and Seagram. Some years guests were given the option of taking the Time Inc. jet to and from the event.

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Scope and Contents Note

The Time Inc. Invitational Records represent the Invitationals from 1983 to 1985, 1987, and 1989. Materials include planning binders, schedules of events, expense reports, bills, receipts, guest lists and invitations, response cards, rules of play, realia such as buttons and customized pencils and golf tees, samples of printed material with the logo, bills and receipts, logistical materials such as maps to the accommodations and transportation arrangements, videotapes of events, digital material which may be duplicates of printed material, and other event planning material.

Arrangement Note

Organized chronologically by year with undated materials at the end, and alphabetically within each year with general materials at the front.

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Access Points

Document Type

  • Corporation records
  • Organization files

Subject Topics

  • Corporations--History
  • Corporations--New York (State)--New York
  • Golf--Tournaments
  • Publishers and publishing--New York (State)--New York
  • Tennis--Tournaments
  • Time, inc -- History

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Administrative Information

Provenance

Gift of Time Inc. in 2015.

Access Restrictions

Open to qualified researchers. Materials created within the past 35 years also may be subject to restriction on a case-by-case basis. Unreformatted audiovisual and digital material in the collection is not accessible. Materials are stored offsite and advance notice is required for use.

Use Restrictions

This collection is owned by the New-York Historical Society. Although the N-YHS owns this collection as physical property, the donor specifically retains all copyright and all other proprietary rights which may exist. The copyright law of the United States governs the making of photocopies and protects unpublished materials as well as published materials. Unpublished materials created before January 1, 1978 cannot be quoted in publication without permission of the copyright holder.

Preferred Citation Note

This collection should be cited as Time Inc. Invitational Records, MS 3009-RG29, New-York Historical Society.

Related Archival Materials Note

This finding aid relates to just one record group of the Time Inc. Records. For information about the other record groups and for overall information about the archives, please see the Guide to the Time Inc. Records (MS 3009). The Henry Luce Papers (MS 3014) were acquired with the Time Inc. Records. The collection of books acquired with the records are cataloged as the Time Inc. Reference Library.

Processing Information Note

The Time Inc. Invitational Records were processed by Holly Deakyne in 2017. Deakyne rehoused materials in binders and retained original folders when present. Arrangement was imposed. Deakyne created the inventory and other descriptive notes to produce this finding aid.

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Container List

Container 1 Container 2   Title Date
Offsite-Box: 1474 Folder : 1 General: History
1982-1987
Offsite-Box: 1474 Folder : 2-4 1983: General binder: Audiovisual-Memos
1983
Offsite-Box: 1474 Folder : 5-7 1983: General binder: Directions-Suggestions
1983
Offsite-Box: 1474 Folder : 8-10 1984: General
1984
Offsite-Box: 1474 Folder : 11-12 1984: Master binder #1: Alexander-Transportation
1984
Offsite-Box: 1474 Folder : 13-14 1984: Master binder #2: McClellan-Speaker
1984
Offsite-Box: 1475 Folder : 1-2 1984: Master binder #3: Sports-Time Inc. Lists
1984
Offsite-Box: 1475 Folder : 3-4 1984: Master binder #4: Gold-Samples
1984
Offsite-Box: 1475 Folder : 5-6 1984: Master binder #5: Bills-Budget
1984
Offsite-Box: 1475 Folder : 7-8 1984: General binder: Accommodations-Scenario
1984
Offsite-Box: 1475 Folder : 9 1984: General binder: Planning
1984
Offsite-Box: 1475 Folder : 10 1984: General binder: Timing-Participants
1984
Offsite-Box: 1475 Folder : 11 1984: Samples
1984
Offsite-Box: 1475 Folder : 12 1984: Videotapes: Golf

Scope and Contents Note

2 videocassettes (VHS) : 1/2 in.

1984
Offsite-Box: 1475 Folder : 13 1984: Videotapes: Tennis

Scope and Contents Note

1 videocassette (VHS) : 1/2 in.

1984
Offsite-Box: 1476 Folder : 1-3 1985: General
1985
Offsite-Box: 1476 Folder : 4-6 1985: General binder: Audiovisual-Tennis
1985
Offsite-Box: 1476 Folder : 7-9 1985: General binder: Gift-Transportation
1985
Offsite-Box: 1476 Folder : 10 1985: General binder: Guest Information Packet?
1985
Offsite-Box: 1476 Folder : 11 1985: Invitee List

Scope and Contents Note

1 computer disc (floppy disk) : 5 1/4 in. On label: "DW 2 Time Inc. Invitational Lists."

1985
Offsite-Box: 1476 Folder : 12-13 1985: Invitations
1985
Offsite-Box: 1476 Folder : 14-15 1985: Lists
1985
Offsite-Box: 1476 Folder : 16 1985: Responses
1985
Offsite-Box: 1477 Folder : 1-5 1985: Samples
1985
Offsite-Box: 1477 Folder : 6 1985: Videotapes: Putting and Teeing

Scope and Contents Note

1 videocassette (VHS) : 1/2 in. On label: "Time Invitational 1985 Putting." On container sticky note: "No tennis. It POURED RAIN -couldn't play on grass courts -golfers went back out."

1 videocassette (VHS) : 1/2 in. On label: "Time Invitational-1985 Teeing."

1985
Offsite-Box: 1477 Folder : 7 1987: General
1987
Offsite-Box: 1477 Folder : 8-10 1987: Book I binder: Background
1987
Offsite-Box: 1477 Folder : 11-13 1987: Book II binder: Accommodations-Insurance

Scope and Contents Note

1 computer disc (floppy disk) : 5 1/4 in. On label: "TII 1987 I." Label on sleeve: "Time Inc. Invitational (all business/activities) Disk: Full 1987."

1 computer disc (floppy disk) : 5 1/4 in. On label: "TII 1987 II." Label on sleeve: "Time Inc. Invitational 1987 - (Var. Memos) Disk: Full."

1 computer disc (floppy disk) : 5 1/4 in. On label: "Time Inc. Invitational 1987 III."

1 computer disc (floppy disk) : 5 1/4 in. On label: "TII - Sept. 28-29, 1987 IV."

1987
Offsite-Box: 1477 Folder : 14 1987: Address List
1987
Offsite-Box: 1477 Folder : 15 1987: Expenses
1987
Offsite-Box: 1478 Folder : 1-2 1987: Invitation List
1987
Offsite-Box: 1478 Folder : 3 1987: Lists

Scope and Contents Note

1 computer disc (floppy disk) : 5 1/4 in. On label: "#87-A. Maidout List Report."

1 computer disc (floppy disk) : 5 1/4 in. On label: "#87-B. Yesmaid - Nomaid - Delete - Report Formats. Maidstone 1987."

1987
Offsite-Box: 1478 Folder : 4 1987: Promotion List and Responses
1987
Offsite-Box: 1478 Folder : 5-6 1987: Samples: General
1987
Offsite-Box: 1478 Folder : 7 1987: Samples: Golf and Tennis Folders
1987
Offsite-Box: 1478 Folder : 8 1989: General

Scope and Contents Note

1 computer disc (floppy disk) : 5 1/4 in. On label: "Maidstone.dbf Maid.mft Maid.scr Maid.frm."

1 computer disc (floppy disk) : 5 1/4 in. On label: "Addl.dbf Oneplus.dbf."

1 computer disc (floppy disk) : 5 1/4 in. On label: "Backup 3/10/89."

1 computer disc (floppy disk) : 5 1/4 in. On label: "Bkup *.dbf *.scr Maidstone 1989."

1 computer disc (floppy disk) : 5 1/4 in. On label: "WPSO Oneplus.txt."

1989
Offsite-Box: 1478 Folder : 9-10 1989: General binder: Audiovisual-Ground Transportation

Scope and Contents Note

1 computer disc (floppy disk) : 5 1/4 in. On label: "1989 Invitational DW3 Documents."

1989
Offsite-Box: 1478 Folder : 11 1989: Accommodations
1989
Offsite-Box: 1478 Folder : 12 1989: Agenda
1989
Offsite-Box: 1478 Folder : 13 1989: Car Information
1989
Offsite-Box: 1478 Folder : 14 1989: Cover Letters
1989
Offsite-Box: 1478 Folder : 15 1989: Ferry Schedules
1989
Offsite-Box: 1478 Folder : 16 1989: Flight Information
1989
Offsite-Box: 1478 Folder : 16 1989: Golf Tour Information
1989
Offsite-Box: 1479 Folder : 1 1989: Guest List
1989
Offsite-Box: 1479 Folder : 2 1989: Host List
1989
Offsite-Box: 1479 Folder : 3-5 1989: Invitee Lists

Scope and Contents Note

2 computer discs (floppy disk) : 5 1/4 in.

1989
Container 1 Container 2   Title Date
Offsite-Box: 2005 1989: Mechanical Drawings for Signage and Printed Material
1989
Container 1 Container 2   Title Date
Offsite-Box: 1479 Folder : 6 1989: Reminder Note
1989
Offsite-Box: 1479 Folder : 7-10 1989: Response Cards
1989
Offsite-Box: 1479 Folder : 11-15 1989: Samples
1989
Offsite-Box: 1480 Folder : 1 1989: Samples
1989
Container 1 Container 2   Title Date
Offsite-Box: 2005 1989: Signs
1989
Container 1 Container 2   Title Date
Offsite-Box: 1480 Folder : 2 1989: Tennis Tour Information
1989
Offsite-Box: 1480 Folder : 3 1989: Videotapes: Driving

Scope and Contents Note

1 videocassette (VHS) : 1/2 in.

1989
Offsite-Box: 1480 Folder : 4 Undated: Invitation Designs
undated
Offsite-Box: 1480 Folder : 5-11 Undated: Maps: Accommodations
undated
Offsite-Box: 1481 Folder : 1 Undated: Maps: Accommodations
undated
Offsite-Box: 1480 Folder : 12 Undated: Maps: East Hamptons
undated
Offsite-Box: 1480 Folder : 13 Undated: Maps: Westchester [to Time Inc. Aircraft]
undated
Offsite-Box: 1480 Folder : 14 Undated: Samples
undated
Offsite-Box: 1480 Folder : 15 Undated: Stationary
undated

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