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Guide to the New-York Historical Society Museum Department Records
1765, 1830-2018
 NYHS-RG 20

New-York Historical Society
170 Central Park West
New York, NY 10024
(212) 873-3400


New-York Historical Society

Collection processed by Margaret Kaczorowski, Katherine Palm and Larry Weimer

This finding aid was produced using ArchivesSpace on May 21, 2021 using Describing Archives: A Content Standard

Container List

Series IV. Collection Management Files, 1929-2008. 36.93 Linear feet

Scope and Contents Note

The Collections Management series includes certain records of the Registrar and other records related to the administration of museum objects. The bulk of the series by far includes records of outgoing loans from N-YHS for exhibition or other display at other institutions; these loan records extend back to 1929. Though extensive, the loan records do not appear to include all outgoing loans.

The series includes some records of incoming loans for some of N-YHS's exhibitions of the 1940s and 1950s. (The bulk of incoming exhibition loan records are found in Series II, Exhibitions.) This series also holds accession lists and receipts for the 1950s-1960s.

The series also holds a few files from the 1980s-1990s covering the transport and warehousing of the collection at that time, as well as location mapping for the Henry Luce III Center for the Study of American Culture, which opened in 2000.

Arrangement Note

The Collection Management series is organized in the following subseries:

Subseries IV.A. Early Registrar Files

Subseries IV.B. Outgoing Loans

Subseries IV.C. Albina De Meio and Related Files

Subseries IV.D. Luce Center Logistics

Subseries IV.E. Conservation Surveys & Other Files

Subseries IV.F. Incoming Loan and Other Exhibition-Related Files.

Subseries IV.G. General Collections Management Files

Subseries IV.A. Early Registrar Files, 1929-1965. 1.83 Linear feet

Scope and Contents Note

The subseries includes files from the Museum Registrar, roughly from the early years of the museum's establishment as a department (circa 1939) to the 1960s. These were principally Carolyn Scoon (1942-1957),Theresa Czajkowska (1950-1957), and Dorothy Hull (1958-1961). The files include receipts for outgoing loans by N-YHS, including early (1929-1938) records of such loans. Incoming loan files, as well as the explicitly labeled files for exhibitions, document objects borrowed for exhibition at N-YHS in the 1940s-1950s. The series includes registrar receipts for other objects, such as those submitted for consideration for donation. Accessions and auction sales are documented in the working files for the annual reports and elsewhere in the subseries.

Arrangement Note

The subseries is arranged by subject matter and follows original order as found during processing in 2016.

Processing Information Note

The content of the subseries was physically processed, likely in the 1990s. The material was integrated with the Museum Department record group and description was developed in September 2016 by project archivist Larry Weimer.

Container 1 Container 2   Title Date
Offsite-Box: 142 Folder : 1 Notes for Annual Reports
1949-1962
Offsite-Box: 142 Folder : 2 Correspondence
1950-1962
Offsite-Box: 142 Folder : 3 Draft Manual for Museum Registrars
1954
Offsite-Box: 142 Folder : 4 Imaging Service Fees
1953
Offsite-Box: 142 Folder : 5 Thompson Homestead Museum, East Hampton, L.I.
1942-1945
Offsite-Box: 142 Folder : 6 Material Sold

Scope and Contents Note

Includes books and museum objects sent to auction.

1943-1948
Offsite-Box: 142 Folder : 7-10 Registrar Receipts (4 folders)
1956, 1960-1962
Offsite-Box: 142 Folder : 11 "Hall of Great Events"
circa 1937
Offsite-Box: 142 Folder : 12 Evacuation List
1941-1942
Offsite-Box: 142 Folder : 13 Miscellaneous Museum Accessions, etc.
circa 1939-1950
Offsite-Box: 143 Folder : 1 Receipt Books #1 and #3 for Articles Given Out or Loaned by N-YHS
1929-1933, 1936-1938
Offsite-Box: 143 Folder : 2-6 Loans by N-YHS (5 folders)
1954-1957
Offsite-Box: 144 Folder : 1-8 Loans by N-YHS (8 folders)
1957-1964
Offsite-Box: 145 Folder : 1 Loans by N-YHS
1965
Offsite-Box: 145 Folder : 2 Indefinite Loans by N-YHS
1945-1963
Offsite-Box: 145 Folder : 3-4 Loans to N-YHS (2 folders)
1952-1960
Offsite-Box: 145 Folder : 5 Indefinite Loans to N-YHS
1939-1962
Offsite-Box: 145 Folder : 6 Deposted Temporarily
1942-1956
Offsite-Box: 145 Folder : 7 Exhibition. Portraits of Americans by Americans
1945
Offsite-Box: 145 Folder : 8 Exhibition. American Presentation Silver
1946-1947
Offsite-Box: 145 Folder : 9 Exhibition. John James Audubon
1946-1947
Offsite-Box: 145 Folder : 10 Exhibition. Frederic Remington: Artist of the Old West
1947-1948
Offsite-Box: 145 Folder : 11 Exhibition. Children's Portraits
1948-1949
Offsite-Box: 145 Folder : 12 Confederate Exhibition
1949
Offsite-Box: 145 Folder : 13 Exhibition. George Harvey
1948
Offsite-Box: 145 Folder : 14 Exhibition. Ezra Ames of Albany, Portrait Painter
1955
Offsite-Box: 145 Folder : 15 Exhibition. John James Audubon
1963

Subseries IV.B. Outgoing Loans, 1939, 1947, 1976-2005 1976-2002. 20.21 Linear feet

Scope and Contents Note

The Outgoing Loan Requests subseries of the New-York Historical Society museum records consists of files that were created within the Museum Department (likely by the registrar and associated staff) and chiefly relate to requests from outside institutions for loans of items from N-YHS's museum and library/print room collections for exhibition purposes. The date range for the series runs from 1975 to 2002.

The types of materials contained in the files include: internal and external correspondence such as memoranda and letters, facility reports, research material, loan agreements, receipts, insurance certificates, shipping invoices, and condition reports. Additionally, some files include photographic prints, slides, transparencies, and negatives of requested items, requesting facilities, or of damage to requested items incurred in connection with loans. Some files include exhibition checklists or catalogues. Files holding such images or print matter are noted in the container list below.

Together the materials document the considerations, process, and logistics underlying N-YHS's loan of particular objects, from initial request, review and recommendation by internal staff, final approval or rejection by the Board of Trustees, conservation work, insurance coverage, packing and shipment, and the resulting exhibitions and related publicity and press. More broadly, the files document the history of N-YHS's overall loan activities and the ways in which the collections have been called on in support of other institutions' exhibitions. Loans for purposes other than museum exhibitions are also documented, including long-term loans for display in government buildings.

The subseries includes files not only for loan requests that were satisfied, but also for those requests that were declined, withdrawn, or otherwise unfulfilled. Some rejections or rescissions of loan requests in 1988, 1993, and 1999 reflect loan moratoria due to larger events in N-YHS's history, including inventorying of collections, financial difficulties, and an anticipated move of collections related to the opening of the Henry Luce III Center for the Study of American Culture, respectively.

Arrangement Note

The Outgoing Loan Requests subseries is arranged chronologically by year of file. Within each year's set of files, there are typically multiple types of files depending on the lending department, whether the request was fulfilled or not, and so forth. When multiple file types were contained within a year, the files were arranged with those having a loan number appearing first. These appear to be only museum objects and the number was likely assigned during input of object information to TMS, the Museum Department's inventory database. These loan files are arranged sequentially, though there are gaps in the numbering.

Following the files with loan numbers are those with no assigned loan number. These are arranged in the following order within a given year: long-term loans, museum loans, library loans, unfulfilled loans, loans of unknown resolution, and miscellaneous other types. Not all types are present in every year.

Although documents were transferred to archival folders during processing, when the original folders contained significant writing or annotation, they were retained with the documents. Folder titles were devised by the processing archivist based on the original folder labels, handwritten annotations on the folders, or folder contents. For satisfied loan requests, the name of the borrowing institution is the principal element noted in the file label. Files relating to loan requests that were denied or withdrawn were combined into "unfulfilled loan" files by year, with no further detail in the container list.

In some instances, the processing archivist found two or more folders relating to the same loan in the original files. These were likely the files of different museum staff (separate loan files maintained by the library staff are found with the library records) and so were generally merged, but materials were sleeved and original folders retained to indicate their separate origins. Materials found subsequent to processing the core of records were added to the container list in their proper order, but were not physically integrated; these files were instead placed in separate boxes appearing at the end of the subseries.

Processing Information Note

The Outgoing Loans subseries was processed by archival intern Katherine Palm in Spring 2016.

Container 1     Title Date
Offsite-Box: 1 Long-term loan (1975): The Hispanic Society of America

Scope and Contents Note

Concerns a long-term loan of St. John the Baptist by Castillo y Saavedra from 1975 to 1987.

1981, 1987
Offsite-Box: 1 OLR-1976.2. Jersey City Public Library Museum

Scope and Contents Note

Includes photographic print of the loaned object.

1976
Offsite-Box: 1 Library: High Museum of Art
1976
Offsite-Box: 1 OLR-1977.1. The American Federation of Arts
1977
Offsite-Box: 1 Library: Eleutherian Mills Historical Library
1977
Offsite-Box: 1 OLR-1978.1 Museum of American Folk Art

Scope and Contents Note

Includes a photographic print of the requested item(s).

1978
Offsite-Box: 1 OLR-1978.2. National Collection of Fine Arts, Smithsonian
1978
Offsite-Box: 1 OLR-1978.3. Old Dartmouth Historical Society Whaling Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1978-1979
Offsite-Box: 1 OLR-1978.4. The Hudson River Museum
1978
Offsite-Box: 1 OLR-1978.5. Coe Kerr Gallery
1978
Offsite-Box: 1 OLR-1978.6. The Century Association

Scope and Contents Note

Includes a photographic negative of the requested item(s).

1978
Offsite-Box: 1 OLR-1978.7. The Century Association
1978
Offsite-Box: 1 OLR-1978.8. The Albany Institute of History and Art
1978
Offsite-Box: 1 OLR-1978.9. Art Gallery of Nova Scotia
1977-1979
Offsite-Box: 1 OLR-1978.10. High Museum of Art
1977-1979
Offsite-Box: 1 OLR-1978.11. The Corning Museum of Glass
1977-1978
Offsite-Box: 1 OLR-1978.12. Albany Institute of History and Art

Scope and Contents Note

Additionally includes a loan form for a 1972 loan of glass paperweights to the Albany Institute of History and Art.

1972, 1978
Offsite-Box: 1 Library: Beth Hatefutsoth
1978
Offsite-Box: 1 OLR-1979.1. National Portrait Gallery, Smithsonian
1978-1979
Offsite-Box: 1 OLR-1979.2. The Hudson River Museum

Scope and Contents Note

Includes a photographic print of the requested item(s). This folder additionally includes correspondence in 1982 regarding a loan of Asher B. Durand drawings and engravings.

1979, 1982
Offsite-Box: 1 OLR-1979.3. The Bronx Museum of the Arts

Scope and Contents Note

Includes a photographic print of the requested item(s).

1979-1980
Offsite-Box: 1 OLR-1979.4. American Museum of Natural History
1979
Offsite-Box: 1 OLR-1979.5. Amon Carter Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1979-1980
Offsite-Box: 1 OLR-1979.6. Robert Hull Fleming Museum, University of Vermont

Scope and Contents Note

Includes a photographic print of the requested item(s).

1978-1979
Offsite-Box: 1 OLR-1979.7. Fraunces Tavern Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1979-1980
Offsite-Box: 1 OLR-1979.8. The Brooklyn Museum
1979-1980
Offsite-Box: 1 OLR-1979.9. Cragsmoor Free Library

Scope and Contents Note

Includes photographic prints of the requested item(s).

1979-1980
Offsite-Box: 48 OLR-1979.12. The Metropolitan Museum of Art (3 folders)

Scope and Contents Note

Concerns a long-term loan of paintings from the Bryan Collection. Includes photographic prints and a color transparency of the requested item(s) and restoration reports from 1942 regarding paintings 1867.4 (B-4), 1867.6 (B-6), 1867.7 (B-7), and 1867.14 (B-14). Also included is correspondence with staff of the Rijksmuseum in 1939 and 1947 regarding identification of the subject of a painting (1867.182 (B-182)).

1939-1947, 1978-1993
Offsite-Box: 1 Museum: Bronx County Historical Society
1979-1981
Offsite-Box: 2 Unfulfilled loans, 1979
1979
Offsite-Box: 2 OLR-1980.2. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes photographic prints of the requested item(s).

1979-1980
Offsite-Box: 2 OLR-1980.3. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes photographic prints of the requested item(s).

1979-1980
Offsite-Box: 2 OLR-1980.4. University of New Hampshire

Scope and Contents Note

Includes photographic prints of the requested item(s).

1980-1981
Offsite-Box: 2 OLR-1980.5. National Gallery of Art, Smithsonian

Scope and Contents Note

Includes a photographic print of the requested item(s).

1978-1980
Offsite-Box: 2 OLR-1980.6. Lyman Allyn Museum
1980
Offsite-Box: 2 OLR-1980.7. Meredith Long & Company

Scope and Contents Note

Includes a photographic print of the requested item(s).

1979-1980
Offsite-Box: 2 OLR-1980.8. Hirschl & Adler Galleries
1979-1980
Offsite-Box: 2 OLR-1980.9. Albany Institute of History and Art (2 folders)
1980
Offsite-Box: 2 OLR-1980.10. Fraunces Tavern Museum

Scope and Contents Note

Includes photographic prints of the requested item(s) and exhibition brochure.

1980-1981
Offsite-Box: 2 OLR-1980.11. Bergdorf Goodman
1980
Offsite-Box: 2 Library: Cooper-Hewitt National Design Museum, Smithsonian
1980
Offsite-Box: 2 Library: New Jersey State Museum
1980-1981
Offsite-Box: 2 Unfulfilled loans, 1980
1980
Offsite-Box: 2 OLR-1981.1. Roberson Center for the Arts & Sciences
1981
Offsite-Box: 2 OLR-1981.2. Nassau County Museum of Fine Art
1980-1981
Offsite-Box: 2 OLR-1981.3. The Katonah Gallery

Scope and Contents Note

Includes a photographic print of the requested item(s) and exhibition catalogue.

1981-1982
Offsite-Box: 2 OLR-1981.4. The Library of Congress

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981
Offsite-Box: 2 OLR-1981.5. Los Angeles County Museum of Art

Scope and Contents Note

Includes a color transparency of the requested item(s).

1981-1982
Offsite-Box: 2 OLR-1981.6. The Lyndon Baines Johnson Library-Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1981
Offsite-Box: 3 OLR-1981.7. Birmingham Museum of Art
1980-1981
Offsite-Box: 3 OLR-1981.8. The Heckscher Museum

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981
Offsite-Box: 3 OL-R1981.9. Chanticleer Pottery
1981
Offsite-Box: 3 OLR-1981.10. Amon Carter Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1980-1982
Offsite-Box: 3 OLR-1981.11. Albany Institute of History and Art

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981, 1983
Offsite-Box: 3 OLR-1981.12. Daughters of the American Revolution Museum

Scope and Contents Note

Includes a photographic print of the requested item(s) and booklets associated with the exhibition.

1981-1982
Offsite-Box: 3 OLR-1981.13. Citizen's Board Dinner

Scope and Contents Note

This folder was pulled for staff use and not returned.

1981
Offsite-Box: 3 OLR-1981.14. Cooper-Hewitt National Design Museum, Smithsonian
1981
Offsite-Box: 3 OLR-1981.15. Cooper-Hewitt National Design Museum, Smithsonian

Scope and Contents Note

Includes a photographic print of the requested item(s).

1981
Offsite-Box: 3 Museum: Queens County Farm Museum
1981
Offsite-Box: 3 Museum: The Montreal Museum of Fine Arts

Scope and Contents Note

Includes a color transparency of the requested item(s).

1979-1981
Offsite-Box: 49 Museum: Yager Museum of Art and Culture, Hartwick College

Scope and Contents Note

Concerns a long-term loan of 1818.1 Portrait of John Christopher Kunze, D.D. by John Wesley Jarvis from 1981 to 2006. Includes a photographic print of the requested item(s).

1981-2006
Offsite-Box: 3 Unfulfilled loans, 1981
1981
Offsite-Box: 3 OLR-1982.1. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes exhibition brochure.

1981-1983
Offsite-Box: 3 OLR-1982.2. Pennsylvania Academy of the Fine Arts

Scope and Contents Note

Includes a photographic print of the requested item(s).

1981
Offsite-Box: 3 OLR-1982.3. The Art Museum, Princeton University
1981-1982
Offsite-Box: 3 OLR-1982.4. Munson-Williams-Proctor Institute

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981-1983
Offsite-Box: 3 OLR-1982.5. Museum of the City of New York
1981-1983
Offsite-Box: 3 OLR-1982.6. Grey Art Gallery, New York University
1981-1982
Offsite-Box: 3 OLR-1982.7. Grey Art Gallery, New York University
1982
Offsite-Box: 3 OLR-1982.8. The Berkshire Museum
1982
Offsite-Box: 3 OLR-1982.9. Caswell-Massey Co. Ltd.
1982
Offsite-Box: 3 OLR-1982.10. Cedar Rapids Museum of Art
1982
Offsite-Box: 3 OLR-1982.11. Albany Institute of History and Art
1982-1983
Offsite-Box: 3 OLR-1982.12. Fraunces Tavern Museum
1982-1983
Offsite-Box: 3 OLR-1982.13. Danforth Museum
1982
Offsite-Box: 3 Unfulfilled loans, 1982
1982-1983
Offsite-Box: 4 OLR-1983.1. National Portrait Gallery, Smithsonian
1982-1983
Offsite-Box: 4 OLR-1983.2. Pennsylvania Historical and Museum Commission
1983
Offsite-Box: 4 OLR-1983.3. The Rhode Island Historical Society

Scope and Contents Note

Includes the subsequent transfer of the object from Rhode Island direct to the Smithsonian National Portrait Gallery in 1984 for their China Trade exhibition.

1982-1985
Offsite-Box: 4 OLR-1983.4. Museum of American Folk Art

Scope and Contents Note

Includes a photographic print of the requested item(s).

1982-1983
Offsite-Box: 4 OLR-1983.5. Museum of Fine Arts, Boston

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981-1984
Offsite-Box: 4 OLR-1983.6. Nassau County Museum of Fine Art
1982-1983
Offsite-Box: 4 OLR-1983.7. National Museum of American Art, Smithsonian
1982-1984
Offsite-Box: 4 OLR-1983.8. The Hudson River Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1982-1983
Offsite-Box: 4 OLR-1983.9. The Hudson River Museum

Scope and Contents Note

Includes polaroid photographic prints of frame damage.

1982-1983
Offsite-Box: 4 OLR-1983.10. Jefferson County Historical Society
1982-1983
Offsite-Box: 4 OLR-1983.11. Museum and Library of Maryland History
1983-1984
Offsite-Box: 4 OLR-1983.12. The Heckscher Museum
1982-1983
Offsite-Box: 4 OLR-1983.13. The Edith C. Blum Art Institute, The Bard College Center
1982-1983
Offsite-Box: 4 OLR-1983.15. The Detroit Institute of Arts
1981-1983
Offsite-Box: 4 OLR-1983.16. Fraunces Tavern Museum
1983-1984
Offsite-Box: 4 OLR-1983.17. The Connecticut Historical Society
1983-1984
Offsite-Box: 4 OLR-1983.18. Cragsmoor Free Library
1981-1984
Offsite-Box: 4 OLR-1983.19. Museum of the Borough of Brooklyn, Brooklyn College

Scope and Contents Note

Includes exhibition brochure.

1982-1983
Offsite-Box: 4 Unfulfilled loans, 1983
1982-1983
Offsite-Box: 4 OLR-1984.1. The Historic New Orleans Collection, the Kemper and Leila Williams Foundation

Scope and Contents Note

Includes a photographic print of the requested item(s).

1983-1984
Offsite-Box: 5 OLR-1984.2. Philadelphia Museum of Art
1984
Offsite-Box: 5 OLR-1984.3. Memorial Art Gallery, University of Rochester
1984
Offsite-Box: 5 OLR-1984.4. Louisiana Department of Wildlife and Fisheries (2 folders)

Scope and Contents Note

Includes a polaroid photographic print of the requested items as exhibited.

1984
Offsite-Box: 5 OLR-1984.5. California State University, Long Beach
1984-1985
Offsite-Box: 5 OLR-1984.6. The Columbus Museum of Arts and Sciences
1983-1984
Offsite-Box: 5 OLR-1984.7. The Edward Hopper Landmark Preservation Foundation
1984
Offsite-Box: 5 OLR-1984.8. The Dog Museum of America, American Kennel Club Foundation
1984-1985
Offsite-Box: 5 OLR-1984.9. Daughters of the American Revolution Museum

Scope and Contents Note

Includes a piece of label from the back of the frame of a painting from the N-YHS collections (The Schuyler Family by Ambrose Andrews) that was found in the wrappings of the painting upon receipt by the DAR Museum.

1984-1985
Offsite-Box: 5 OLR-1984.10. Fraunces Tavern Museum

Scope and Contents Note

Includes photographic prints of the requested item(s).

1984
Offsite-Box: 5 OLR-1984.11. Museum of the Borough of Brooklyn, Brooklyn College
1984
Offsite-Box: 5 OLR-1984.12. Cooper-Hewitt National Design Museum, Smithsonian
1984
Offsite-Box: 5 OLR-1984.13. University of Virginia Art Museum
1984
Offsite-Box: 5 OLR-1984.14. The Emily Lowe Gallery, Hofstra University
1983
Offsite-Box: 5 OLR-1984.15. C. M. Russell Museum
1984
Offsite-Box: 48 OLR-1984.16. Hudson River Maritime Center
1984-1991
Offsite-Box: 5 Library: Art Commission of the City of New York, City Hall
1984
Offsite-Box: 5 Unfulfilled loans, 1984

Scope and Contents Note

Includes a photographic print of the requested item(s).

1982-1984
Offsite-Box: 5 OLR-1985.2. Columbus Museum of Art
1984-1985
Offsite-Box: 5 OLR-1985.3. Museum of the Borough of Brooklyn, Brooklyn College
1985
Offsite-Box: 5 OLR-1985.4. Albany Institute of History and Art (Executive Mansion)

Scope and Contents Note

Loan was made for the purpose of display of paintings at the Governor's Executive Mansion in Albany, New York. Includes a photographic print of the requested item(s). Includes a brochure titled The Executive Mansion in Albany: A Century of New York History by Isabelle K. Savell (1982).

1984-1991
Offsite-Box: 5 OLR-1985.5. National Portrait Gallery, Smithsonian
1985
Offsite-Box: 5 OLR-1985.6. National Portrait Gallery, Smithsonian
1984-1985
Offsite-Box: 5 OLR-1985.7. Plimoth Plantation
1985
Offsite-Box: 5 OLR-1985.8. The Art Museum, Princeton University
1985
Offsite-Box: 5 OLR-1985.9. The Metropolitan Museum of Art
1984-1985
Offsite-Box: 6 OLR-1985.10. The Jordan-Volpe Gallery
1985
Offsite-Box: 6 OLR-1985.11. Heritage Plantation of Sandwich
1985
Offsite-Box: 6 OLR-1985.12. The Brooklyn Museum
1984-1985
Offsite-Box: 6 OLR-1985.13. Museum of the Borough of Brooklyn, Brooklyn College
1985
Offsite-Box: 6 OLR-1985.14. Cooper-Hewitt National Design Museum, Smithsonian
1985
Offsite-Box: 6 OLR-1985.15. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes polaroid photographic prints of frame damage.

1984-1987
Offsite-Box: 6 Museum: National Museum of Natural History, Smithsonian
1985
Offsite-Box: 6 Library: The Grolier Club
1985
Offsite-Box: 6 Unfulfilled loans, 1985
1983-1986
Offsite-Box: 6 OLR-1986.1. The American Museum of Natural History
1985-1987
Offsite-Box: 6 OLR-1986.2. Corcoran Gallery of Art
1985-1986
Offsite-Box: 6 OLR-1986.3. Fraunces Tavern Museum
1986-1987
Offsite-Box: 6 OLR-1986.4. General Foods Collection

Scope and Contents Note

Includes exhibition brochure.

1986-1987
Offsite-Box: 6 OLR-1986.5. Historical Society of Rockland County
1985-1986
Offsite-Box: 6 OLR-1986.6. The Hudson River Museum
1984-1986
Offsite-Box: 6 OLR-1986.7. Museum of American Folk Art
1985-1988
Offsite-Box: 6 OLR-1986.8. Museum of American Glass at Wheaton Village
1986
Offsite-Box: 6 OLR-1986.9. Museum of the Borough of Brooklyn, Brooklyn College (2 folders)

Scope and Contents Note

Includes exhibition brochure.

1986-1987
Offsite-Box: 7 OLR-1986.10. Museum of the City of New York
1986-1987
Offsite-Box: 7 OLR-1986.11. The Museum of Fine Arts, Houston
1986-1990
Offsite-Box: 7 OLR-1986.12. Nationalmuseum, Stockholm
1985-1987
Offsite-Box: 7 OLR-1986.13. National Portrait Gallery, Smithsonian
1985-1986
Offsite-Box: 7 OLR-1986.14. The Parrish Art Museum
1985-1987
Offsite-Box: 7 OLR-1986.15. Smithsonian Institution Traveling Exhibition Service

Scope and Contents Note

Includes photographic prints of the requested item(s) showing a conservation issue.

1985-1989
Offsite-Box: 7 OLR-1986.16. Staten Island Historical Society

Scope and Contents Note

Includes issue of the Staten Island Historian newsletter dedicated to the exhibition.

1986-1988
Offsite-Box: 7 OLR-1986.17. University Art Gallery, State University of New York at Albany
1985-1986
Offsite-Box: 7 OLR-1986.18. Tennessee State Museum
1985-1987
Offsite-Box: 7 OLR-1986.19. Krannert Art Museum, University of Illinois at Urbana-Champaign

Scope and Contents Note

Includes exhibition catalogue.

1986-1987
Offsite-Box: 7 OLR-1986.20. Museum of Art, Rhode Island School of Design
1985-1986
Offsite-Box: 7 OLR-1986.21. Lyndon Baines Johnson Library
1985-1986
Offsite-Box: 7 OLR-1986.22. The Hudson River Museum
1985
Offsite-Box: 7 OLR-1986.23. Albany Institute of History and Art (1 of 2)

Scope and Contents Note

Includes exhibition brochure and what appear to be N-YHS exhibit label(s).

1985-1986
Offsite-Box: 8 OLR-1986.23. Albany Institute of History and Art (2 of 2)

Scope and Contents Note

Includes exhibition brochure and what appear to be N-YHS exhibit label(s).

1985-1986
Offsite-Box: 8 OLR-1986.24. Museum of the Borough of Brooklyn, Brooklyn College
1985-1986
Offsite-Box: 8 OLR-1986.25. The Magazine ANTIQUES
1986
Offsite-Box: 8 Library: Cooper-Hewitt National Design Museum, Smithsonian
1986
Offsite-Box: 8 Library: National Portrait Gallery, Smithsonian
1986
Offsite-Box: 8 Library: The Bronx Museum of the Arts
1985-1986
Offsite-Box: 8 Library: Hopper House Art Center
1986
Offsite-Box: 8 Library: Munson-Williams-Proctor Institute
1985-1986
Offsite-Box: 8 Unfulfilled loans, 1986 (2 folders)

Scope and Contents Note

Includes color slides of a requested watercolor Perspective View Near Newport, Rhode Island (x.483).

1984-1986
Offsite-Box: 8 OLR-1987.3. The Anacostia Neighborhood Museum, Smithsonian

Scope and Contents Note

Includes exhibition brochure.

1986-1988
Offsite-Box: 8 OLR-1987.4. Bowdoin College Museum of Art
1984-1987
Offsite-Box: 8 OLR-1987.6. Delaware Art Museum
1986-1987
Offsite-Box: 8 OLR-1987.7. Huntington Galleries
1986-1987
Offsite-Box: 8 OLR-1987.8. International Exhibitions Foundation (1 of 2)
1986-1988
Offsite-Box: 9 OLR-1987.8. International Exhibitions Foundation (2 of 2)
1986-1988
Offsite-Box: 9 OLR-1987.9. The Metropolitan Museum of Art
1986-1988
Offsite-Box: 9 OLR-1987.10. Museum of Fine Arts, Boston
1987
Offsite-Box: 9 OLR-1987.11. The Museum of Fine Arts, Houston
1986-1988
Offsite-Box: 9 OLR-1987.12. National Museum of Science and Technology (Canada)
1987-1988
Offsite-Box: 9 OLR-1987.13. National Portrait Gallery, Smithsonian
1986-1988
Offsite-Box: 10 OLR-1987.14. National Portrait Gallery, Smithsonian (2 folders)
1985-1988
Offsite-Box: 10 OLR-1987.15. The New York Public Library
1987
Offsite-Box: 10 OLR-1987.16. Philadelphia Maritime Museum
1986-1987
Offsite-Box: 10 OLR-1987.17. Smithsonian Institution Traveling Exhibition Service (2 folders)
1986-1989
Offsite-Box: 10 OLR-1987.18. Gettysburg National Military Park, National Park Service (6 folders)

Scope and Contents Note

This set of folders contains documentation regarding the long-term loan, additional items loaned, conservation treatment, a theft of a cutlass (object 1925.103), an extension of the loan, and return of the loaned items. Includes photographic prints (some of which are polaroid) and color treatment slides of the requested item(s).

1986-2000
Offsite-Box: 48 OLR-1987.19. The Navy Museum, Department of the Navy

Scope and Contents Note

Includes Kodak instant film photographic prints of certain requested item(s)

1984-1992
Offsite-Box: 10 Museum: The Metropolitan Museum of Art

Scope and Contents Note

Concerns a loan of Frederick Remington's Bronco Buster sculpture for the purpose of comparison.

1987
Offsite-Box: 10 Museum: The Metropolitan Museum of Art
1987-1988
Offsite-Box: 10 Museum: Mottahedeh

Scope and Contents Note

Concerns a reproduction arrangement with Mottahedeh with respect to reproduction of a piece of Staffordshire plate.

1987-1989
Offsite-Box: 11 Library: Abigail Adams Smith Museum
1987-1988
Offsite-Box: 11 Library: Cooper-Hewitt National Design Museum, Smithsonian
1987-1988
Offsite-Box: 11 Library: Amon Carter Museum

Scope and Contents Note

Includes exhibition brochure.

1986-1988
Offsite-Box: 11 Library: Erasmus Hall High School and Academy of the Arts
1986-1987
Offsite-Box: 11 Library: Utah Museum of Fine Arts
1986-1987
Offsite-Box: 11 Library: International Center of Photography
1986
Offsite-Box: 11 Library: Fort Stanwix National Monument, National Park Service
1987
Offsite-Box: 11 Library: Nippon Club

Scope and Contents Note

includes a memorandum regarding a joint exhibition with the Nippon Club.

1987-1988
Offsite-Box: 11 Library: South Street Seaport Museum
1987-1988
Offsite-Box: 11 Unfulfilled loans, 1987 (1 of 2)

Scope and Contents Note

Includes polaroid photographic prints of certain requested item(s) and also photographic prints of a requesting institution's exhibition space.

1985-1987
Offsite-Box: 48 Unfulfilled loans, 1987 (1 of 2)
1986-1988
Offsite-Box: 48 Summaries of Loan Activity, 1986-1988
1986-1988
Offsite-Box: 11 OLR-1988.1. Amon Carter Museum
1986-1987
Offsite-Box: 11 OLR-1988.2. Edith C. Blum Art Institute, Bard College

Scope and Contents Note

Includes exhibition brochure.

1987-1988
Offsite-Box: 11 OLR-1988.3. The General Theological Seminary
1987-1988
Offsite-Box: 12 OLR-1988.4. Heritage Plantation of Sandwich
1987-1989
Offsite-Box: 12 OLR-1988.5. The Katonah Gallery (2 folders)
1988-1989
Offsite-Box: 12 OLR-1988.6. Los Angeles County Museum of Art
1987-1989
Offsite-Box: 12 OLR-1988.7. National Academy of Design
1987-1988
Offsite-Box: 12 OLR-1988.8. National Gallery of Art, Smithsonian
1988-1989
Offsite-Box: 12 OLR-1988.9. Kunsthistorisches Institut der Freien Universitat Berlin
1988-1989
Offsite-Box: 12 OLR-1988.10. Philadelphia Maritime Museum

Scope and Contents Note

Includes polaroid photographic prints documenting conservation work performed by the requesting institution following damage to the requested item(s).

1987-1988
Offsite-Box: 48 OLR-1988.11. The Hudson River Museum
1987
Offsite-Box: 12 OLR-1988.12. The University of Kentucky Art Museum
1987-1988
Offsite-Box: 12 OLR-1988.13. The Metropolitan Museum of Art
1988-1989
Offsite-Box: 12 Museum: Luman Reed Exhibition

Scope and Contents Note

Contains receipts of delivery with respect to Asher B. Durand paintings.

1988
Offsite-Box: 12 Library: The Metropolitan Museum of Art
1988-1989
Offsite-Box: 12 Library: Huntington Museum of Art
1987-1988
Offsite-Box: 12 Library: The Hudson River Museum (2 folders)
1987-1989
Offsite-Box: 13 Library: Grey Art Gallery, New York University
1988
Offsite-Box: 13 Library: New York Public Library

Scope and Contents Note

Concerns delivery of certain insurance atlases to the New York Public Library for shipment with its similar material to a vendor for color microfilming.

1988
Offsite-Box: 13 Library: Amon Carter Museum

Scope and Contents Note

Found loose in files and put into a folder created by archivist.

1988
Offsite-Box: 13 Unfulfilled loans, 1988 (3 folders)
1975, 1987-1988, 1993
Offsite-Box: 13 OLR-1989.1. The Brick Presbyterian Church

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1989
Offsite-Box: 13 OLR-1989.2. Musei Capitolini (2 folders)

Scope and Contents Note

Includes some correspondence in Italian.

1989
Offsite-Box: 13 OLR-1989.3. Cooper-Hewitt National Design Museum, Smithsonian
1988-1989
Offsite-Box: 13 OLR-1989.4. Lehman College Library, CUNY
1989
Offsite-Box: 13 OLR-1989.5. Munson-Williams-Proctor Institute

Scope and Contents Note

Includes exhibition catalogue.

1989-1990
Offsite-Box: 13 OLR-1989.6. Museum of American Folk Art
1988-1990
Offsite-Box: 14 OLR-1989.7. Museum of the City of New York

Scope and Contents Note

Includes exhibition brochure.

1987-1989
Offsite-Box: 14 OLR-1989.8. National Portrait Gallery, Smithsonian (2 folders)

Scope and Contents Note

Includes exhibition catalogue.

1988-1989
Offsite-Box: 14 OLR-1989.9. Pennsylvania Academy of Fine Arts
1987-1989
Offsite-Box: 14 OLR-1989.10. Princeton Historical Society
1989
Offsite-Box: 14 OLR-1989.11. The Queens Museum
1987-1990
Offsite-Box: 14 OLR-1989.12. Art in Embassies Program, U.S. Department of State (Paris, France)
1989-1993
Offsite-Box: 14 OLR-1989.13. Washington State Capital Museum

Scope and Contents Note

Includes exhibition brochure.

1988-1989
Offsite-Box: 14 OLR-1989.15. National Gallery of Art
1986-1990
Offsite-Box: 15 OLR-1989.16. Historic Hudson Valley
1989-1990
Offsite-Box: 15 OLR-1989.17. The Connecticut Historical Society

Scope and Contents Note

Includes exhibition brochure.

1989-1990
Offsite-Box: 15 OLR-1989.18. Corcoran Gallery of Art

Scope and Contents Note

Includes exhibition brochure. See also folder OL-R1990.12. The Brooklyn Museum.

1989-1990
Offsite-Box: 15 Library: South Street Seaport Museum
1988-1990
Offsite-Box: 15 Library: Whitney Museum of American Art at Phillip Morris

Scope and Contents Note

Includes exhibition brochure.

1989
Offsite-Box: 15 Library: City of New York, Municipal Building
1989
Offsite-Box: 15 Library: Meridian House International

Scope and Contents Note

Includes exhibition catalogue.

1988-1989
Offsite-Box: 15 Library: The Octagon, The American Institute of Architects Foundation
1988
Offsite-Box: 15 Library: U.S. Senate Commission on the Bicentennial
1988-1989
Offsite-Box: 15 Library: The Pierpont Morgan Library

Scope and Contents Note

Includes exhibition catalogues.

1988-1989
Offsite-Box: 15 Library: Fraunces Tavern Museum
1988
Offsite-Box: 15 Library: National Archives, Mid-Atlantic Region
1989
Offsite-Box: 15 Library: Historic Hudson Valley
1989
Offsite-Box: 16 Unfulfilled loans, 1989 (2 folders)
1988-1989
Offsite-Box: 16 OLR-1990.2. Museum of the City of New York (2 folders)

Scope and Contents Note

Includes exhibition brochure.

1990-1991
Offsite-Box: 16 OLR-1990.3. The Metropolitan Museum of Art (3 folders)

Scope and Contents Note

Includes exhibition catalogue.

1989-1991
Offsite-Box: 16 OLR-1990.4. South Street Seaport Museum
1989-1990
Offsite-Box: 16 OLR-1990.5. Los Angeles County Museum of Art

Scope and Contents Note

Includes polaroid photographic prints of damage to the requested item(s).

1989-1991
Offsite-Box: 17 OLR-1990.6. The Museum of Modern Art

Scope and Contents Note

Includes exhibition brochure.

1990
Offsite-Box: 17 OLR-1990.7. The Octagon, The American Architectural Foundation (2 folders)

Scope and Contents Note

Includes exhibition catalogue.

1990-1991
Offsite-Box: 17 OLR-1990.8. Mayor's Office, City of New York

Scope and Contents Note

Concerns loan of Flags on Fifty-Seventh Street, the Winter of 1918 by Childe Hassam for display in Mayor's office.

1990-1991
Offsite-Box: 17 OLR-1990.9. Wadsworth Atheneum
1990-1991
Offsite-Box: 17 OLR-1990.10. The Museums at Hartwick College
1990
Offsite-Box: 17 OLR-1990.11. The Heckscher Museum

Scope and Contents Note

Includes exhibition catalogue.

1989-1990
Offsite-Box: 17 OLR-1990.12. The Brooklyn Museum

Scope and Contents Note

See also folder OL-R1989.18. Corcoran Gallery of Art.

1990
Offsite-Box: 17 OLR-1990.13. The Brooklyn Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1990-1991
Offsite-Box: 17 OLR-1990.14. The Edith C. Blum Art Institute, The Bard College Center
1985, 1988-1990
Offsite-Box: 17 OLR-1990.15. The Berkshire Museum
1989-1991
Offsite-Box: 17 Museum: Comune di Milano (City of Milan, Italy)
1990
Offsite-Box: 17 Museum: Fraunces Tavern Museum
1990
Offsite-Box: 17 Museum: The Jewish Museum
1990-1991
Offsite-Box: 18 Museum: Centre Georges Pompidou (2 folders)
1990-1991
Offsite-Box: 18 Library: The Jewish Museum
1990-1992
Offsite-Box: 18 Library: The Alice and Hamilton Fish Library
1990-1991
Offsite-Box: 18 Library: Fraunces Tavern Museum

Scope and Contents Note

Includes exhibition catalogue.

1989-1990
Offsite-Box: 18 Library: Stadt Frankfurt am Mein Historisches Museum
1990
Offsite-Box: 18 Library: Whitney Museum of American Art, Downtown at Federal Reserve Plaza
1990
Offsite-Box: 18 Library: Staten Island Historical Society
1990
Offsite-Box: 18 Library: National Portrait Gallery, Smithsonian
1989-1991
Offsite-Box: 18 Library: The Library of Congress
1989-1990
Offsite-Box: 19 Unfulfilled loans, 1990 (4 folders)
1989-1990
Offsite-Box: 19 OLR-1991.1. The Lockwood-Matthews Mansion Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1991
Offsite-Box: 19 OLR-1991.2. The National Museum of Sport (2 folders)

Scope and Contents Note

Includes polaroid photographic prints and photographic print of damage to the requested item(s).

1990-1991
Offsite-Box: 19 OLR-1991.3. National Museum of American Art, Smithsonian

Scope and Contents Note

Includes photographic prints of frame of the requested item(s).

1989-1991
Offsite-Box: 20 OLR-1991.4. Mayor's Office, City of New York
1991-1993
Offsite-Box: 20 OLR-1991.5. Katonah Museum of Art

Scope and Contents Note

Includes documents relating to two exhibitions.

1991, 1996
Offsite-Box: 20 OLR-1991.6. Berry-Hill Galleries, Inc.
1991-1992
Offsite-Box: 20 OLR-1991.7. The Octagon, The American Institute of Architects Foundation

Scope and Contents Note

Includes exhibition checklist.

1991-1992
Offsite-Box: 20 OLR-1991.8. Wadsworth Atheneum

Scope and Contents Note

Includes exhibition brochure.

1989-1992
Offsite-Box: 20 OLR-1991.9. The Brooklyn Museum

Scope and Contents Note

Includes exhibition brochure.

1987-1992
Offsite-Box: 20 OLR-1991.10. Allentown Art Museum
1989-1992
Offsite-Box: 20 Long-term loan: American Museum of Natural History
1991
Offsite-Box: 20 Long-term loan: Phelps-James House, Phelps Memorial Hospital Center
1991
Offsite-Box: 20 Long-term loan: National Park Service

Scope and Contents Note

Concerns deaccession and donation of ten of thirteen prints to Federal Hall National Memorial, National Park Service, following a long-term loan to that institution.

1991
Offsite-Box: 20 Museum: Mayor's Office, City of New York
1991
Offsite-Box: 20 Museum: National Academy of Design
1991
Offsite-Box: 20 Museum: Sheldon Memorial Art Gallery, University of Nebraska Lincoln

Scope and Contents Note

Contains research-related request for photograph of Diana of the Tower sculpture by Augustus Saint-Gaudens and additional information such as provenance.

1991
Offsite-Box: 20 Library: Casa Italiana, at Low Memorial Library, Columbia University
1991
Offsite-Box: 20 Library: Museum of the City of New York
1991
Offsite-Box: 21 Unfulfilled loans, 1991 (5 folders)
1988, 1990-1991
Offsite-Box: 21 OLR-1992.1. Haggerty Museum of Art, Marquette University (2 folders)
1990-1993
Offsite-Box: 21 OLR-1992.2. McCord Museum of American History
1991-1993
Offsite-Box: 21 OLR-1992.3. The Metropolitan Museum of Art
1991-1993
Offsite-Box: 22 OLR-1992.4. The Metropolitan Museum of Art (3 folders)

Scope and Contents Note

Includes photographic negatives and prints of the requested item(s).

1990-1992
Offsite-Box: 22 OLR-1992.5. Museum of American Glass

Scope and Contents Note

Includes exhibition catalogue. Includes a key labeled "key for Museum of American Glass Box (ours)."

1991-1992
Offsite-Box: 22 OLR-1992.6. Museo Mediceo (City of Florence, Italy) (2 folders)

Scope and Contents Note

Includes polaroid photographic prints of packing related to the requested item(s).

1991-1992
Offsite-Box: 22 OLR-1992.7. Museum of Fine Arts, Boston
1991-1993
Offsite-Box: 22 OLR-1992.8. National Museum of Natural History, Smithsonian
1992-1993
Offsite-Box: 22 OLR-1992.9. National Portrait Gallery, Smithsonian (2 folders)

Scope and Contents Note

Includes polaroid photographic prints of the frame of requested item(s).

1991-1993
Offsite-Box: 22 OLR-1992.10. War Memorial Museum of Virginia
1991-1993
Offsite-Box: 23 OLR-1992.11. Berliner Festspiele GmbH (2 folders)

Scope and Contents Note

Includes exhibition brochure.

1991-1992
Offsite-Box: 23 OLR-1992.12. Agnes Etherington Art Centre, Queen's University
1991-1992
Offsite-Box: 23 OLR-1992.13. The Octagon, The American Institute of Architects Foundation
1991-1992
Offsite-Box: 23 OLR-1992.14. The Taft Museum
1991-1993
Offsite-Box: 23 OLR-1992.15. Sordoni Art Gallery, Wilkes University
1992
Offsite-Box: 23 OLR-1992.16. Gallery of Art, Washington University
1990-1992
Offsite-Box: 23 OLR-1992.17. National Museum of Natural History, Smithsonian
1992-1993
Offsite-Box: 23 OLR-1992.18. The Hudson River Museum

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1992
Offsite-Box: 23 OLR-1992.19. Cooper-Hewitt National Design Museum, Smithsonian

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1992-1993
Offsite-Box: 24 OLR-1992.20. L'Assessorato alla Cultura (City of Rome, Italy) (3 folders)

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1992-1993
Offsite-Box: 24 OLR-1992.21. Florence Griswold Museum
1991-1993
Offsite-Box: 24 OLR-1992.22. Brandywine River Museum
1991-1992
Offsite-Box: 24 Museum: Queens Historical Society
1992
Offsite-Box: 24 Museum: Gracie Mansion Conservancy
1988-1992
Offsite-Box: 24 Museum: Lake Placid Center for the Arts

Scope and Contents Note

Includes exhibition brochure.

1992
Offsite-Box: 24 Library: National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1991-1992
Offsite-Box: 25 Library: National Archives and Records Administration
1991-1992
Offsite-Box: 25 Library: Virginia Museum of Fine Arts
1990-1992
Offsite-Box: 25 Library: High Museum of Art
1991-1993
Offsite-Box: 25 Unfulfilled loans, 1992 (3 folders)
1987-1992
Offsite-Box: 48 Summaries of Loan Activity, 1992
1992
Offsite-Box: 48 Loan status reports, 1992

Scope and Contents Note

Contains lists of outgoing loans for the period of 1990 to 1992. Also includes information regarding the status of long-term loans as of 1991.

1991-1992
Offsite-Box: 25 OLR-1993.1. Virginia Historical Society

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1992-1993
Offsite-Box: 25 OLR-1993.3. The Baltimore Museum of Art (2 folders)
1991-1994
Offsite-Box: 25 OLR-1993.4. Williams College Museum of Art

Scope and Contents Note

Includes exhibition brochure and checklist.

1992-1993
Offsite-Box: 26 OLR-1993.5. The Colonial Williamsburg Foundation
1993-1995
Offsite-Box: 26 OLR-1993.6. Fraunces Tavern Museum
1992-1993
Offsite-Box: 26 OLR-1993.7. The Hudson River Museum (2 folders)

Scope and Contents Note

Includes exhibition brochure.

1992-1993
Offsite-Box: 26 OLR-1993.8. The Metropolitan Museum of Art

Scope and Contents Note

Includes exhibition catalogue.

1993-1995
Offsite-Box: 26 Library: The Minneapolis Institute of Arts
1992-1994
Offsite-Box: 26 Library: Williams College, Archives and Special Collections
1992-1993
Offsite-Box: 26 Library: Bobst Library, New York University
1993
Offsite-Box: 26 Unfulfilled loans, 1993 (2 of 8 folders)

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1991-1994
Offsite-Box: 27 Unfulfilled loans, 1993 (6 of 8 folders)
1991-1994
Offsite-Box: 28 Unknown resolutions, 1993
1993-1994
Offsite-Box: 28 OLR-1994.1. Deputy Mayor's Office, City of New York

Scope and Contents Note

Includes photographic and polaroid photographic prints of the requested item(s).

1994-1996
Offsite-Box: 28 OLR-1994.1. Pictures for Possible Loan

Scope and Contents Note

Includes photographic and polaroid photographic prints that appear to be related to the OL-R1994.1 loan.

circa 1994
Offsite-Box: 28 OLR-1994.2. The Metropolitan Museum of Art
1993
Offsite-Box: 28 OLR-1994.3. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes a photographic print of the requested item(s).

1994-1995
Offsite-Box: 28 OLR-1994.4. National Academy of Design

Scope and Contents Note

Includes photographic prints of the requested item(s).

1994
Offsite-Box: 28 OLR-1994.5. Virginia Historical Society
1994
Offsite-Box: 28 OLR-1994.6. Memorial Art Gallery, University of Rochester (2 folders)

Scope and Contents Note

Includes photographic prints of the requested item(s).

1993-1995
Offsite-Box: 28 OLR-1994.7. Art in Embassies Program, U.S. Department of State (Budapest, Hungary)
1994-1997
Offsite-Box: 29 OLR-1994.8. The Carnegie Museum of Art
1994
Offsite-Box: 29 OLR-1994.9. The Hudson River Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1994-1995
Offsite-Box: 29 OLR-1994.10. The Jordan-Volpe Gallery, Inc.
1994
Offsite-Box: 29 OLR-1994.11. The Metropolitan Museum of Art
1993-1994
Offsite-Box: 29 OLR-1994.12. Monnaie de Paris, Bibliotheque Nationale
1993-1995
Offsite-Box: 29 Long-term loan: Mayor's Office, City of New York

Scope and Contents Note

Concerns loan of Steamboat 'Thomas E. Hulse' and  Steamboat 'Cayuga' by James Bard for display in Mayor's Office. Includes photographic and polaroid photographic prints of the requested item(s).

1994-1995
Offsite-Box: 29 Long-term loan: Executive Mansion, State of New York
1993-1995
Offsite-Box: 29 Long-term loan: National Trust for Historic Preservation, Chesterwood

Scope and Contents Note

Concerns loan of three plaster sculptures by Daniel Chester French: Head of Abraham Lincoln (1954.79),  Bust of Edgar Allan Poe (1953.7), and  Statue of Ralph Waldo Emerson (1953.14).

1990-1994
Offsite-Box: 29 Long-term loan: Owens-Thomas House, Telfair Academy of Arts and Sciences

Scope and Contents Note

Includes photographic prints of the requested item(s).

1991-1994
Offsite-Box: 29 Long-term loan: General
1990-1994
Offsite-Box: 29 Museum: National Museum of American Art, Smithsonian
1986-1992
Offsite-Box: 29 Museum: The Brooklyn Museum
1994
Offsite-Box: 29 Museum: The Trust for Museum Exhibitions
1993-1994
Offsite-Box: 29 Museum: Hudson River Maritime Museum
1994
Offsite-Box: 29 Museum: SUNY Binghamton/University of Pennsylvania
1994
Offsite-Box: 29 Library: Audubon House & Tropical Gardens

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1994
Offsite-Box: 29 Library: Wave Hill
1994
Offsite-Box: 29 Library: Arts for Transit Division, the Metropolitan Transportation Authority, New York
1994-1996
Offsite-Box: 29 Library: The Museum of Modern Art
1994-1995
Offsite-Box: 29 Library: Bobst Library, New York University
1994
Offsite-Box: 30 Library: The New York Public Library
1994-1995
Offsite-Box: 30 Library: The New York Public Library
1994
Offsite-Box: 30 Unfulfilled loans, 1994
1991-1994
Offsite-Box: 49 Loan status summary, 1994

Scope and Contents Note

Includes a summary of loans and exhibitions for the period of July 1, 1993 to June 30, 1994.

1994
Offsite-Box: 30 OLR-1995.1. The Rockwell Museum
1994-1995
Offsite-Box: 30 OLR-1995.2. Katonah Museum of Art
1993-1995
Offsite-Box: 30 OLR-1995.3. High Museum of Art
1994-1996
Offsite-Box: 30 OLR-1995.4. The Hudson River Museum
1995-1996
Offsite-Box: 30 OLR-1995.5. The Library of Congress
1994-1995
Offsite-Box: 30 Museum: Sony Theatres
1995-1996
Offsite-Box: 30 Library: Office of Manhattan Borough President Ruth Messinger
1995
Offsite-Box: 30 Library: The Metropolitan Museum of Art
1994-1996
Offsite-Box: 30 Library: The Pierpont Morgan Library
1995
Offsite-Box: 30 Library: Brandywine River Museum
1995-1996
Offsite-Box: 30 Library: The Athenaeum of Philadelphia
1994-1995
Offsite-Box: 30 Library: The Holley-Williams House
1995
Offsite-Box: 30 Library: National Museum of American Art, Smithsonian
1994-1995
Offsite-Box: 30 Library: The New York Philharmonic Archives
1994-1995
Offsite-Box: 30 Library: Falvey Library, Villanova University
1994-1995
Offsite-Box: 31 Pending loans, 1995
1994-1995
Offsite-Box: 31 Unfulfilled loans, 1995 (3 folders)
1993-1996
Offsite-Box: 31 Unknown resolution, 1995
1994
Offsite-Box: 31 OLR-1996.1. South Street Seaport Museum
1996-1999
Offsite-Box: 31 OLR-1996.4. Dumbarton House

Scope and Contents Note

Includes exhibition checklist.

1996
Offsite-Box: 31 OLR-1996.5. Eaton Fine Art, Inc.
1996-1997
Offsite-Box: 31 OLR-1996.6. The Fine Arts Museums of San Francisco
1995-1996
Offsite-Box: 31 OLR-1996.7. The Fine Arts Museums of San Francisco
1996
Offsite-Box: 31 OLR-1996.8. Deutsches Historisches Museum
1995-1996
Offsite-Box: 31 OLR-1996.9. U.S. Department of Housing and Urban Development
1996-1997
Offsite-Box: 31 OLR-1996.10. Macculloch Hall Historical Museum and Gardens
1992-1997
Offsite-Box: 32 OLR-1996.11. Middlebury College Museum of Art
1995-1996
Offsite-Box: 32 OLR-1996.12. Mount Holyoke College Art Museum
1995-1996
Offsite-Box: 33 OLR-1996.13. The Metropolitan Museum of Art
1995-1996
Offsite-Box: 32 OLR-1996.14. The Metropolitan Museum of Art
1990-1996
Offsite-Box: 32 OLR-1996.15. North Carolina Museum of Art

Scope and Contents Note

Includes an exhibition press kit with color slides.

1995-1997
Offsite-Box: 32 OLR-1996.16. Virginia Historical Society
1995-1996
Offsite-Box: 32 OLR-1996.17. National Building Museum
1996
Offsite-Box: 32 OLR-1996.18. Clermont State Historic Site
1995-1997
Offsite-Box: 32 OL-R1996.19. Knoedler & Company

Scope and Contents Note

Includes exhibition catalogue.

1996-1997
Offsite-Box: 32 Museum: The Trust for Museum Exhibitions

Scope and Contents Note

Additionally includes documents related to a withdrawn loan request by the Trust for Museum Exhibitions.

1993-1997
Offsite-Box: 32 Library: The J. Paul Getty Museum

Scope and Contents Note

Includes exhibition brochure.

1995-1996
Offsite-Box: 33 Library: Colorado Springs Fine Arts Center
1996
Offsite-Box: 33 Library: National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes a long-term loan of Edgar Allen Poe by Samuel Osgood.

1995-2000
Offsite-Box: 33 Library: Cooper-Hewitt National Design Museum, Smithsonian/PaineWebber Art Gallery (2 folders)

Scope and Contents Note

Includes slides documenting conservation work performed by the requesting institution relating to the requested item(s).

1995-1996
Offsite-Box: 33 Library: National Museum of American Art, Smithsonian
1994-1995
Offsite-Box: 33 Library: Museum of the City of New York
1996
Offsite-Box: 33 Library: Mead Art Museum, Amherst College
1996
Offsite-Box: 33 Library: High Museum of Art
1996-1997
Offsite-Box: 33 Unfulfilled loans, 1996 (2 folders)

Scope and Contents Note

Includes a photographic print of a requesting institution.

1994-1997
Offsite-Box: 33 Unknown resolution, 1996
1992-1996
Offsite-Box: 33 OLR-1997.2. American Museum of Natural History
1997
Offsite-Box: 33 OLR-1997.3. Berry-Hill Galleries, Inc.
1996-1997
Offsite-Box: 34 OLR-1997.4. Dahesh Museum
1997-2000
Offsite-Box: 34 OLR-1997.5. Fordham University Law School Library
1997
Offsite-Box: 34 OLR-1997.6. The Frick Art Museum
1994-1998
Offsite-Box: 34 OLR-1997.7. Fraunces Tavern Museum
1996-1997
Offsite-Box: 34 OLR-1997.8. Historical Society of Western Pennsylvania
1997-1999
Offsite-Box: 34 OLR-1997.9. The Jewish Museum
1996-1997
Offsite-Box: 34 OLR-1997.10. The Mariners' Museum
1995-1998
Offsite-Box: 34 OLR-1997.11. National Museum of American Jewish Military History

Scope and Contents Note

Includes a polaroid photographic print of the requested item(s).

1997-1998
Offsite-Box: 34 OLR-1997.12. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes photographic prints of the requested item(s) and exhibition checklist.

1997-2000
Offsite-Box: 34 OLR-1997.13. The Parrish Art Museum (2 folders)
1996-1997
Offsite-Box: 34 OLR-1997.14. Tacoma Art Museum

Scope and Contents Note

Includes exhibition checklist.

1997
Offsite-Box: 35 OLR-1997.15. Wildlife Conservation Society
1997
Offsite-Box: 35 Museum: Pfizer Corporation
1996-1997
Offsite-Box: 35 Museum: The American Federation of the Arts
1997
Offsite-Box: 35 Museum: South Carolina State Museum
1996-2000
Offsite-Box: 35 Library: The Museums at Hartwick College
1997-1998
Offsite-Box: 35 Library: American Museum of Natural History
1996-1997
Offsite-Box: 35 Library: Rosenbach Museum and Library

Scope and Contents Note

Includes exhibition catalogue.

1997
Offsite-Box: 35 Library: National Archives, Northeast Region
1997
Offsite-Box: 35 Library: The New York Academy of Medicine
1997-1998
Offsite-Box: 35 Library: Miriam and Ira D. Wallach Art Gallery, Columbia University
1996-1998
Offsite-Box: 35 Library: Centre Georges Pompidou
1996-1998
Offsite-Box: 35 Library: Museum of Jewish Heritage
1996-1998
Offsite-Box: 35 Library: The Hayward Gallery (2 folders)

Scope and Contents Note

Includes exhibition education packet and brochure.

1997-1998
Offsite-Box: 35 Library: Broadway Theatre Institute
1997
Offsite-Box: 36 Unfulfilled loans, 1997

Scope and Contents Note

Includes a photographic print of a requesting institution.

1997-1998
Offsite-Box: 36 Unknown resolution, 1997

Scope and Contents Note

Includes photographic prints of a requesting institution.

1997
Offsite-Box: 36 OLR-1998.1. The Navy Museum, Department of the Navy
1996-1998
Offsite-Box: 36 OL-1998.2. National Portrait Gallery, Smithsonian
1997-2000
Offsite-Box: 36 OLR-1998.2. The Equitable Gallery
1997-1998
Offsite-Box: 36 OL-1998.3. Canton Museum of Art/Timken Museum of Art
1998-1999
Offsite-Box: 36 OLR-1998.3. Fraunces Tavern
1998-2001
Offsite-Box: 36 OL-1998.4. Art in Embassies Program, U.S. Department of State (London, United Kingdom)
1997-2000
Offsite-Box: 36 OL-1998.5. Abigail Adams Smith Museum
1998-1999
Offsite-Box: 36 OLR-1998.5. The Metropolitan Museum of Art
1998
Offsite-Box: 36 OLR-1998.6. Museum of American Folk Art

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1995-1998
Offsite-Box: 36 OLR-1998.7. The Museums at Stony Brook
1998-1999
Offsite-Box: 36 OLR-1998.8. Crocker Art Museum
1997-1998
Offsite-Box: 36 OL-1998.125. Fraunces Tavern Museum
1998-2000
Offsite-Box: 36 Museum: Dallas Museum of Art
1997-1999
Offsite-Box: 37 Museum: Art in Embassies Program, U.S. Department of State (Rome, Italy)

Scope and Contents Note

Includes the catalogue for the Art in Embassies Collection of Villa Taverna.

1998-2000
Offsite-Box: 37 Library: Canadian Centre for Architecture
1997-1998
Offsite-Box: 37 Library: Brandywine River Museum

Scope and Contents Note

Includes the exhibition brochure.

1998-1999
Offsite-Box: 37 Library: Guild Hall of East Hampton
1998-2000
Offsite-Box: 37 Library: Hunter Galleries, Hunter College
1997-1998
Offsite-Box: 37 Library: The Museum of Contemporary Art
1997-2000
Offsite-Box: 37 Library: Nassau County Museum of Art
1998-1999
Offsite-Box: 37 Library: Museum of the City of New York
1998
Offsite-Box: 37 Library: Fales Library, New York University
1998
Offsite-Box: 37 Library: The New York Public Library (2 folders)
1997-1998
Offsite-Box: 37 Library: Douglas F. Cooley Memorial Art Gallery, Reed College
1997-1998
Offsite-Box: 37 Library: The Oakland Museum
1997-1999
Offsite-Box: 37 Library: Canadian Centre for Architecture
1996-1998
Offsite-Box: 37 Library: Grolier Club
1997-1998
Offsite-Box: 38 Library: Cooper-Hewitt National Design Museum, Smithsonian
1997-1998
Offsite-Box: 38 Unfulfilled loans, 1998
1998
Offsite-Box: 38 Unknown resolution, 1998
1998
Offsite-Box: 48 Miscellaneous loan documents, 1994-1998

Scope and Contents Note

Contains various assorted documents, including a list of long-term loans as of 1994, a 1996 Receipt for Outgoing Material from the Connecticut Historical Society documenting the arrival of a box created by The Duofold Health Underwear Co. of Mohawk, New York and a 1998 incoming loan of Bust of Paul Robeson by Jacob Epstein.

1994-1998
Offsite-Box: 38 OUT-1999.1. Art in Embassies Program, U.S. Department of State (Helsinki, Finland)
1999-2000
Offsite-Box: 38 OLR-1999.1. Museum for Kunst und Gewerbe Hamburg
1998-1999
Offsite-Box: 38 OL-1999.2. Art in Embassies Program, U.S. Department of State (Netherlands)
1999-2000
Offsite-Box: 38 OLR-1999.2. The Lincoln Museum
1998-1999
Offsite-Box: 38 OLR-1999.4. Osterreichische Galerie
1998-1999
Offsite-Box: 38 OL-1999.5. The Brooklyn Museum

Scope and Contents Note

Includes exhibition brochure.

1996-2000
Offsite-Box: 38 OL-1999.7. The Hudson River Museum of Westchester
1999
Offsite-Box: 38 OL-1999.8. Folger Shakespeare Library
1999-2000
Offsite-Box: 38 OL-1999.9. Brandywine River Museum
1999
Offsite-Box: 38 OL-1999.10. Fraunces Tavern Museum
1999
Offsite-Box: 38 OL-1999.11. Tate Britain (1 of 2)
1997-2002
Offsite-Box: 39 OL-1999.11. Tate Britain (2 of 2)
1997-2002
Offsite-Box: 39 OL-1999.12. The Museums at Stony Brook

Scope and Contents Note

Includes polaroid photographic prints of a sculpture labeled 1936.660.

1999
Offsite-Box: 39 OL-1999.13. Yale University Art Gallery

Scope and Contents Note

Includes polaroid photographic prints relating to packing of the requested item(s).

1999-2001
Offsite-Box: 39 OL-1999.15. Virginia Historical Society
1999-2000
Offsite-Box: 39 OL-1999.19. National Gallery of Art, Smithsonian

Scope and Contents Note

Includes photographic slides of requested item(s).

1999-2000
Offsite-Box: 39 OL-1999.20. National Museum of American Art, Smithsonian
1997-1999
Offsite-Box: 39 OL-1999.21. National Portrait Gallery, Smithsonian
1997-1999
Offsite-Box: 49 OL-1999.22. The Connecticut Historical Society

Scope and Contents Note

Concerns a long-term loan of L.1952.2 Armchair, 1680-1720, Maple, ash from 1998 to 2006.

1998-2006
Offsite-Box: 39 OL-1999.23. Stanford University Museum of Art
1997-1999
Offsite-Box: 39 OL-1999.24. The Museum of Modern Art

Scope and Contents Note

Includes exhibition brochure.

1999
Offsite-Box: 39 OL-1999.27. Arts and Communications (Canada Trust)
1998
Offsite-Box: 39 OL-1999.28. The Trust for Museum Exhibitions

Scope and Contents Note

Includes exhibition checklist.

1999-2000
Offsite-Box: 40 OL-1999.29. Buffalo Bill Historical Center (2 folders)
1999-2001
Offsite-Box: 40 OL-1999.30. Nassau County Museum of Art

Scope and Contents Note

Includes a polaroid photographic print of the requested item(s).

1999-2000
Offsite-Box: 40 OL-1999.31. The Baltimore Museum of Art
1998-2000
Offsite-Box: 40 OL-1999.39. The Barnum Museum

Scope and Contents Note

Includes exhibition brochure.

1999-2000
Offsite-Box: 40 OL-1999.40. Art in Embassies Program, U.S. Department of State (London, UK)
1999-2000
Offsite-Box: 40 OL-1999.41. The Metropolitan Museum of Art (3 of 4 folders)

Scope and Contents

Includes a polaroid photographic print documenting damage to the requested item(s).

1999-2001
Offsite-Box: 41 OL-1999.41. The Metropolitan Museum of Art (1 of 4 folders)
1999-2001
Offsite-Box: 41 OL-1999.42. Staten Island Institute of Arts and Sciences

Scope and Contents Note

Includes a polaroid photographic print documenting damage to the requested item(s).

1999-2000
Offsite-Box: 41 OL-1999.43. Gibbes Museum of Art
1999-2000
Offsite-Box: 41 OL-1999.44. Ellis Island Immigration Museum
1999
Offsite-Box: 41 OL-1999.45. Yale University Art Gallery
1999-2002
Offsite-Box: 41 OL-1999.46. National Academy of Design (2 folders)

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1999-2001
Offsite-Box: 41 Museum: The Union League Club
1998-1999
Offsite-Box: 41 Library: Society for the Preservation of Long Island Antiquities
1996-1999
Offsite-Box: 41 Library: The Museums at Stony Brook
1999
Offsite-Box: 41 Library: Whitney Museum of American Art
1998-1999
Offsite-Box: 41 Library: Powerhouse Museum
1997-1998
Offsite-Box: 41 Library: Museum of the City of New York
1998
Offsite-Box: 42 Library: The Museums at Stony Brook
1997-1999
Offsite-Box: 42 Library: Miriam and Ira D. Wallach Art Gallery, Columbia University

Scope and Contents Note

Includes exhibition brochure.

1999-2000
Offsite-Box: 42 Library: Schomberg Center for Research in Black Culture
1999-2000
Offsite-Box: 42 Library: Putnam County Historical Society
1999-2000
Offsite-Box: 49 Library: Museum Presentation Associates/Cincinnati Art Museum

Scope and Contents Note

See also folder Library: Museum Presentation Associates/The Long Island Museum (2001).

1999-2000
Offsite-Box: 42 Unfulfilled loans, 1999 (3 folders)

Scope and Contents Note

Includes an exhibition brochure. Numbers recorded for the pending, but eventually unfulfilled loans include: OL-1999.14, OL-1999.32, OL-1999.33, OL-1999.34, OL-1999.37, OL-1999.38, OL-1999.47, OL-1999.48.

1999-2000
Offsite-Box: 42 Unknown resolution, 1999 (1 of 2)
1997-1999
Offsite-Box: 43 Unknown resolution, 1999 (2 of 2)
1997-1999
Offsite-Box: 49 Outgoing loan list, 1999
2002
Offsite-Box: 43 OL-2000.1. Museo Thyssen-Bornemisza (3 folders)

Scope and Contents Note

Includes polaroid photographic prints of conditions relating to the requested item(s). Includes the bound press reviews (in Spanish) for the exhibition Exploring Eden: 19th Century American Landscape.

2000-2001
Offsite-Box: 43 OLR-2000.1. Berry-Hill Galleries, Inc. (2 folders)
1998-2000
Offsite-Box: 44 OL-2000.2. Hudson River Museum
2000
Offsite-Box: 44 OLR-2000.2. The Century Association
2000
Offsite-Box: 44 OL-2000.4. Huntington Museum of Art
2000-2001
Offsite-Box: 44 OL-2000.5. The Metropolitan Museum of Art

Scope and Contents Note

Includes photographic prints of the requested item(s) and polaroid photographic prints documenting damage to the requested item(s).

2000-2002
Offsite-Box: 44 OL-2000.6. National Trust for Historic Preservation, Chesterwood
1986-2000
Offsite-Box: 44 OL-2000.7. Virginia Historical Society
2000-2001
Offsite-Box: 44 OL-2000.11. The Montclair Art Museum
2000-2002
Offsite-Box: 44 OL-2000.12. The Metropolitan Museum of Art
2000-2002
Offsite-Box: 44 OL-2000.13. Frederick R. Weisman Art Museum, University of Minnesota
2000-2003
Offsite-Box: 44 OL-2000.15. The National Museum of Western Art

Scope and Contents Note

Includes exhibition labels.

2000-2001
Offsite-Box: 44 OL-2000.21. Mattatuck Museum
2000-2002
Offsite-Box: 44 OL-2000.23. The Long Island Museum
2000-2001
Offsite-Box: 45 OL-2000.25. Katonah Museum of Art
2000-2002
Offsite-Box: 45 Museum: Cooper-Hewitt National Design Museum, Smithsonian
2000-2001
Offsite-Box: 45 Library: Berry-Hill Galleries, Inc.
2000-5001
Offsite-Box: 45 Library: Yale University Art Gallery
1999-2000
Offsite-Box: 45 Library: The Detroit Institute of the Arts
2000-2001
Offsite-Box: 45 Library: The Dixon Gallery and Gardens
2000-2001
Offsite-Box: 45 Library: Fraunces Tavern Museum
2000-2001
Offsite-Box: 45 Unfulfilled loans, 2000 (4 folders)

Scope and Contents Note

Includes a photographic print of a requesting institution. Numbers recorded for the pending, but eventually unfulfilled loans include: OL-2000.8, OL-2000.9, OL-2000.14, OL-2000.7, OL-2000.28.

1999-2001
Offsite-Box: 46 Unknown resolution, 2000
2000
Offsite-Box: 46 Outgoing loan list, 2000
2002
Offsite-Box: 46 Outgoing loan updates, 2000
2000
Offsite-Box: 46 OL-2001.3. The Parrish Art Museum
2001
Offsite-Box: 46 OL-2001.6. Albany Institute of History and Art
2001-2002
Offsite-Box: 46 OL-2001.10. Center for Folklife and Cultural Heritage, Smithsonian
2001
Offsite-Box: 46 OL-2001.12. Brooklyn Center for the Urban Environment, Prospect Park Tennis House
2001
Offsite-Box: 46 OL-2001.16. Dumbarton House

Scope and Contents Note

Includes exhibition brochure.

2001
Offsite-Box: 46 OL-2001.18. The Gallery at the American Bible Society

Scope and Contents Note

Includes exhibition brochure.

2001-2002
Offsite-Box: 46 OL-2001.19. Art in Embassies Program, U.S. Department of State (London, United Kingdom)

Scope and Contents Note

Includes a photographic print of the requested item(s) installed at the ambassador's official residence.

1997-2001
Offsite-Box: 46 OL-2001.20. Columbia University

Scope and Contents Note

Concerns a long-term loan of the Gulian Verplanck diploma issued by King's College beginning in 1960. Included are photocopied correspondence and board minutes from 1960 relating to the loan.

2001-2002
Offsite-Box: 46 OL-2001.21. Berry-Hill Galleries, Inc.
2001-2003
Offsite-Box: 46 OL-2001.24. Smithsonian American Art Museum
2001-2003
Offsite-Box: 46 OL-2001.26. Mobile Museum of Art
2000-2005
Offsite-Box: 46 OL-2001.28. Art in Embassies Program, U.S. Department of State (Berlin, Germany)

Scope and Contents Note

Includes exhibition brochure.

2001-2005
Offsite-Box: 46 OL-2001.31. National Gallery of Art, Smithsonian
2001-2003
Offsite-Box: 46 Library: Museum Presentation Associates/The Long Island Museum

Scope and Contents Note

See also folder Library: Museum Presentation Associates/Cincinnati Art Museum (1999-2000).

2001
Offsite-Box: 46 Library: New Jersey State Museum
2001-2002
Offsite-Box: 47 Unfulfilled loans, 2001 (2 folders)

Scope and Contents Note

Includes a photographic print of a requesting institution. Numbers recorded for the pending, but eventually unfulfilled loans include: OL-2001.2, OL-2001.5, OL-2001.15, OL-2001.29.

2001-2002
Offsite-Box: 47 Unknown resolution, 2001
2001
Offsite-Box: 47 Outgoing loan list, 2001
2002
Offsite-Box: 47 OL-2002.17. Museum of Jewish Heritage
2002-2003
Offsite-Box: 47 OL-2002.18. U.S. House of Representatives

Scope and Contents Note

Concerns an exhibition at a commemorative joint session of Congress at Federal Hall in New York City.

2002
Offsite-Box: 47 OL-2002.21. Eli Wilner and Company
2002
Offsite-Box: 47 OL-2002.25. American Broadcasting Corporation
2002
Offsite-Box: 47 Museum: Listening to the City
2002
Offsite-Box: 47 Unfulfilled loans, 2002 (1 of 2)

Scope and Contents Note

Numbers recorded for the pending, but eventually unfulfilled loans include: OL-2002.1, OL-2002.3, OL-2002.4, OL-2002.6, OL-2002.9, OL-2002.10, OL-2002.12.

2001-2002
Offsite-Box: 49 Unfulfilled loans, 2002 (2 of 2)
2001-2002
Offsite-Box: 49 Outgoing loan list, 2002
2002

Subseries IV.C. Albina De Meio and Related Files, 1979-1994, 1999. 2.74 Linear feet

Scope and Contents Note

The subseries includes files related to collection management concerns of the late 1980s through the early 1990s. Most of the files appear to be those of Albina De Meio, who was Administrator for Exhibitions & Registration from 1989-1994. The series also holds files from a few years preceding De Meio, and these are possibly from the files of Elizabeth (Betty) Romanella, the Chief Registrar and Registrar of Exhibitions at the time. The files include material on object inventories and storage, arrangements for off-site warehousing, custody receipts, general files on the exposure of collections when facilities were used for exhibitions and special events, including the use of part of the building by the Jewish Museum from 1991-1993.

Arrangement Note

The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the many individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.

Processing Information Note

The subseries was arranged and described by processing archivist Larry Weimer in September 2016. Some additional material was transferred to the archives in 2017-19 and added to the finding aid in 2021 by Weimer. The documents were physically processed to only a minimal extent and so remain in their original folders.

Container 1 Container 2   Title Date
Offsite-Box: 146 Folder : 1-24 Storage & Warehousing (24 folders)

Scope and Contents Note

Includes the "Proposal for improving and enlarging art storage facilities at N-YHS" by Kevin Roche John Dinkeloo & Associates (1979). Includes inventory notes and locations (1987-88).

1979, 1987-1988
Offsite-Box: 276 Folder : 1-13 Storage & Warehousing (13 folders)

Scope and Contents Note

Includes moving, scheduling, and removal notices.

1987-1990
Offsite-Box: 147 Folder : 1-15 Storage & Warehousing (15 folders)

Scope and Contents Note

Primarily includes records related to the packing and transport of decorative arts and paintings to the Crozier warehouse.

1990-1992
Offsite-Box: 148 Folder : 1-10 Storage & Warehousing (10 folders)
1992-1994
Offsite-Box: 288 Storage & Warehousing (11 folders)

Scope and Contents

Primarily includes records related to the packing and transport of decorative arts and paintings to the Crozier warehouse, including a photocopy of the signed 1990 agreement, with some related mid-1990s documents.

1989-1995
Offsite-Box: 312 Storage & Warehousing

Scope and Contents

Includes files related to the move to Crozier. Includes contract and floor plan blueprints.

circa 1990
Offsite-Box: 148 Folder : 11-12 Labels (2 folders)

Scope and Contents Note

Includes various labels from the "vault" and the "gun closet."

Undated
Offsite-Box: 149 Folder : 1-24 Custody Receipts (24 folders)

Scope and Contents Note

Includes files on objects left with N-YHS for consideration of accepting it for the collection. Most indicate the object was declined, but some were accessioned.

1987-1992
Offsite-Box: 149 Folder : 25-40 Collections Use & Access (16 folders)

Scope and Contents Note

Includes files related to exhibitions, special events, and researcher access. No specific exhibition is represented here in any depth.

1989-1994
Offsite-Box: 150 Folder : 1 Collection Management Guidelines

Scope and Contents Note

Includes a binder (now disbound) of policy and procedure documents. The binder dated from the early 1990s, but inside the front cover was a 1999 procedure for numbering objects.

circa 1993, 1999
Offsite-Box: 150 Folder : 2-5 Jewish Museum (4 folders)
1989-1991
Offsite-Box: 150 Folder : 6-14 Administration (9 folders)

Scope and Contents Note

Includes arrangements of office equipment, including computers, and various schematic floor plans.

1989-1994

Subseries IV.D. Luce Center Logistics, 1993, 1998-2001. 1.54 Linear feet

Scope and Contents Note

The subseries appears to be a mix of files from various individuals involved with the logistics of establishing the Henry Luce III Center for the Study of American Culture, which opened in 2000, including project manager Leslie Davol, Nancy Rosoff, researcher Jennifer Jensen, and perhaps others. The subject matter includes environmental considerations for the Luce Center, such as HVAC and lighting, arrangements for packing and transport of objects from the Crozier warehouse to the Center, and preliminary object descriptions and location mapping.

Arrangement Note

The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.

Processing Information Note

The subseries was arranged and described by processing archivist Larry Weimer in September 2016. The documents were physically processed to only a minimal extent and so remain in their original folders.

Additional folders were transferred to the archives in 2017 and added to the finding aid in April 2021.

Container 1 Container 2   Title Date
Offsite-Box: 151 Folder : 1-4 Warehousing (4 folders)

Scope and Contents Note

Includes documents related to arrangements for the transfer of objects from the off-site Crozier warehouse to the Luce center and elsewhere. Includes N-YHS's "Guidelines for Handling Collections" (2000).

1999-2000
Offsite-Box: 287 Warehousing (4 folders)

Scope and Contents

Includes documents related to arrangements for the transfer of objects from the off-site Crozier warehouse to the Luce center and elsewhere.

1999
Offsite-Box: 151 Folder : 5-10 Luce Center Construction (6 folders)

Scope and Contents Note

Includes documents concerning planning for lighting, HVAC, wall paint, and other environmental matters. Includes a copy of the 1993 building feasibility study, with notes, by the architects Beyer Blinder Belle and others.

1993, 1998-2000
Offsite-Box: 152 Folder : 1-16 Object Location Mapping & Text (16 folders)

Scope and Contents Note

Includes preliminary drafts of descriptive texts for some objects and lists and diagrams indicating proposed locations for objects in the Luce Center.

1999-2000
Offsite-Box: 153 Folder : 1-4 Object Location Mapping (4 folders)

Scope and Contents Note

Includes the disbound contents of a binder concerning the location mapping for objects in the Luce Center.

2000?
Offsite-Box: 304 Object Location Mapping
2000-2002

Subseries IV.E. Conservation Surveys and Other Files, 1977-2007. 2 Linear feet

Scope and Contents

The subseries includes records that have a specific focus on conservation of the collections and particular objects, especially surveys and other standalone files transferred to the archives by the museum's conservators. (Conservation-related files that were found in the context of curatorial, exhibition, or other file sets are found there.)

Arrangement

The subseries is arranged roughly by chronology and subject.

Processing Information

The subseries was added to the organization of the finding aid in April 2021 by archivist Larry Weimer to accommodate certain recent transfers of records to the archives. During the 2016 archives processing project, conservation-related files were generally found with curatorial and other records and so can be found there as well as in this subseries.

Container 1     Title Date
Offsite-Box: 287 Paintings Conservation. Images and Exhibition (2 folders)

Scope and Contents

Includes slides of paintings by Thomas Cole, William Beekman, and Thomas Sully, and related conservation details. Includes snapshots of gallery installation.

1977-1978
Offsite-Box: 287 Various Conservation Files (Richard Gallerani Files?) (9 folders)

Scope and Contents

Topics include: silver conservation survey (1990); list of loans to Gracie Mansion (1990); buildings renovation notes from a conservation perspective (1992-94); sculpture survey (1990); paintings conservation for the Thomas Hiram Hotchkiss exhibition (1989-1993); Mickey Mouse advertisement from the Bella Landauer collection (1994); some paintings conservation cards (circa 1988); photos of saddle bags, before and after treatment (1995); and color slides of various sculptures.

1988-1995
Offsite-Box: 303 Outgoing Loan Files (Richard Gallerani Files?) (30 folders)
1991-1995
Offsite-Box: 287 Furniture Survey (6 folders)
1990s?
Offsite-Box: 303 Treated Miniatures

Scope and Contents

Includes binder of lists by accession number of treated miniatures, with photographic contact sheets and negatives of the objects, and removed labels with identifying notations, etc.

1991
Offsite-Box: 303 Collections Survey

Scope and Contents

Small binder of reports on: new study/storage facilities for paintings, sculpture and decorative arts; silver; furniture; sculpture; and architectural collections.

circa 1991
Offsite-Box: 286 Textile Survey (17 folders)

Scope and Contents

Survey performed by The Textile Conservation Workshop, funded by the Institute of Museum Services. Object level reports and photographs. Includes printed textiles, scarves, kerchiefs, beadwork, samplers, needlework, rugs, tablecloths, wall hangings, clothing, afghan, bed coverings, coverlets, flags, banners, Masonic, etc.

1995-1997
Offsite-Box: 287 Conservation/cataloging worksheets

Scope and Contents

Includes Collections Cataloging Worksheets and Multi-MIMSY summary reports for various artworks (furniture, toys, ceramics, textiles, personal accessories, etc.) Includes color photographs (Polaroids)of objects stapled to worksheets.

1998-1999
Offsite-Box: 287 Painting glazing project (1 folder)
2007

Subseries IV.F. Incoming Loan and Other Exhibition-Related Files, 1980-2007. 4.55 Linear feet

Scope and Contents

The subseries includes exhibition records that were transferred to the archives, generally from the Registrar/Collections Management unit, rather than the Curatorial are other museum units. These generally concern incoming loans, object movement and safekeeping, and other matters within the broad purview of Collections Management.

Arrangement

The subseries was created in 2021 to accomodate transfers received after the 2016 archives processing project. The files largely remain as received from the Museum and are described broadly.

Container 1     Title Date
Offsite-Box: 294 That Belmont Look
1980
Offsite-Box: 294 Tiffany Silver
1980
Offsite-Box: 294 A Remnant in the Wilderness: New York Dutch Scripture Paintings
1980
Offsite-Box: 294 Small Folk
1980-1981
Offsite-Box: 293 Oom Pah Pah: The Great American Band
1982
Offsite-Box: 294 Oom Pah Pah: The Great American Band
1982
Offsite-Box: 294 The Stature of Liberty: America's Symbol of Freedom in Artists' Views
1985-1986
Offsite-Box: 294 Baroness Hyde de Neuville: Sketches of America
1984
Offsite-Box: 294 Lost in the Shuffle
1984-1985
Offsite-Box: 313 Pageant of Heraldry in Britain & America
1984
Offsite-Box: 313 New York & the China Trade
1984
Offsite-Box: 313 Centuries of Childhood
1985
Offsite-Box: 313 Karol Kozlowski
1985
Offsite-Box: 313 Niagara
1986
Offsite-Box: 312 James Henry Cafferty
1986
Offsite-Box: 311 Various exhibitions

Scope and Contents

The box holds incoming loan files of many exhibitions: Murders that Changed New York; Heny James; Treasures from Mt. Vernon; George B. Post; William Sydney Mount; Unconventional Currier & Ives; To Hell with Reform; Celebrated Hatter; New York City Ballet (largest set in box); $24 Deal; Uncle Sam; Flophouse; Building on the Flatiron; The Rosenbergs; Seat of Empire; Manhattan Unfurled; Angry Dove; Kid City; Victoria Woodhull; Eleanor Roosevelt.

1996-2007

Subseries IV.G. General Collections Management Files, 1980s-2008. 4.05 Linear feet

Container 1     Title Date
Offsite-Box: 288 Various files

Scope and Contents

Includes various files transferred to the archives in 2019, described by the museum as: "Records include New York Times articles about New-York Historical Society financial crisis in the 1990's, emergency planning handbooks, insurance documents for disaster planning, correspondence about art insurance coverage, letters outlining N-YHS temporary holding letters, capital campaign project documents, correspondence about research of collections, speakers lists from Gilder Lehrman Collection, and acquisition worksheets." additional Museum records transferred at the time are also in the box including: registrar reports (circa 1986) and a few exhibition files (especially watercolors (1984).

1980s-1990s
Offsite-Box: 303 Collection Management Guidelines and Procedures Manual
circa 1990
Offsite-Box: 314 Various files

Scope and Contents

This box was transferred by the museum to the archives in 2020. It includes a mix of files that appear to have come from the files of various collections management staff including Jack Rutland, Margaret Tamulonis, Albina deMeio, Kimberly Terbush, Janice Dockery, and others. The files relate to loans, the Treasures reinstallation, acquisitions (including original 1998 gift agreement for the Emma Thursby portrait by Healy), photographs of objects destroyed according to procedure (1999), affidavits concerning subway photographs ownership (1995), and various other matters.

1990s-2002
Offsite-Box: 305 Grants for Conservation and Digitization

Scope and Contents

Includes various files transferred to the archives from the museum in 2019, which described the files as: "Records include correspondence and reports for museum grants between the years 1987-2004. The majority of the grants are for conservation programs for paintings and watercolors for N-YHS collections, but some grants involve digitization projects and updates to collections management policies. Types of records included are grant reports, emails and correspondence, CV's of relevant personnel. Also included are invoices of individual conservators.'

1987-2004
Offsite-Box: 306 Collections Management Policies and Projects

Scope and Contents

Includes records transferred to the archives by the museum in 2019. The museum described the content as: "Records include acquisition proposals, deaccession reports, and reviews of potential acquisitions. Includes collections management policies for special events, art handling, and the Decorative Arts Department; documents on conservation projects such as textile rolling and storage are present as well."

circa 1987-2008

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