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Guide to the New-York Historical Society Museum Department Records
1765, 1830-2018
 NYHS-RG 20

New-York Historical Society
170 Central Park West
New York, NY 10024
(212) 873-3400


New-York Historical Society

Collection processed by Margaret Kaczorowski, Katherine Palm and Larry Weimer

This finding aid was produced using ArchivesSpace on May 21, 2021 using Describing Archives: A Content Standard

Descriptive Summary

Creator: New-York Historical Society
Title: New-York Historical Society Museum Department records
Dates [inclusive]: 1765, 1830-2018
Abstract: The New-York Historical Society Museum Department records include curatorial, collections management, exhibitions, outgoing loans, administrative, and object files created by museum staff. The bulk of the records range from the 1970s into the early twenty-first century, though there is important earlier material, including acquisition and other documents concerning the John J. Audubon watercolors and the Henry Abbott Egyptian collection. The most extensive portions of the record group relate to exhibitions and loans, and those files are rich with checklists, images, loan documentation, publicity material, research files, comment books, wall texts and labels, design elements, budgets and funding requests, and other like matter. The curatorial and collection management files include documents concerning proposed exhibitions, general exhibition scheduling, research inquiries, offers of objects for accession, object surveys, recommendations to the Board Museum Collection Committee, conservation, and other museum matters. There are also many object images, especially for paintings and drawings.
Quantity: 209.04 Linear feet in 316 boxes of various sizes and 3 oversize folders
Location: Most of the materials are stored offsite and advance notice is required for use. Please contact manuscripts@nyhistory.org prior to your research visit to coordinate access. Keep in mind that it will take between two (2) and five (5) business days for collections to arrive, and you should plan your research accordingly.
Language: The documents in the record group are in English.
Call Phrase: NYHS-RG 20
Sponsor: This record group was processed as part of the 2015-2016 N-YHS Institutional Archives project, made possible by a generous grant from the Leon Levy Foundation.

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Biographical/Historical Note

From its founding in 1804, the New-York Historical Society (N-YHS) collected paintings, drawings and other museum objects, more commonly referred to as "cabinet" objects in the early 19th century. The collecting of these objects became significantly more ambitious in the late 1850s when N-YHS finally moved from a series of relatively small rented or donated quarters into a building of its own at 2nd Avenue and 11th Street in lower Manhattan. Almost immediately upon occupying this new building, N-YHS acquired the art collection formerly held by the New York Gallery of the Fine Arts, which was built on the private collection of merchant Luman Reed and included such works as Thomas Cole's Course of Empire series.

Despite N-YHS's stated focus in its founding documents on American and New York state history, its actual collecting often deviated from this charge. Ancient coins and medals and natural history objects were among the early deviations. With the expanded space at the 2nd Avenue building, and perhaps with the expectation of establishing a Museum of Antiquities, Science and Art in Central Park, in the 1860s N-YHS acquired many artifacts that would be obviously out of scope by the twentieth century. These included the Abbott Collection of Egyptian antiquities, James Lenox's ancient Nineveh sculptures, and European Old Masters from Thomas J. Bryan's collection. But this acquisitiveness also led in 1863 to the purchase of one of N-YHS's greatest treasures, the watercolors John J. Audubon had drawn for his Birds of America.

N-YHS's 2nd Avenue building allowed for free public access to the galleries, though as the collection grew through the 19th century the building became increasingly cluttered. But more important than the limited physical plant were the broader resource limitations, especially financial, which in turn led to limits on the ability to care for the collection. Into the early twentieth century, N-YHS operated with a very small staff of less than ten people, none of which were conservators or museum specialists. And as N-YHS began to plan for the installation of its museum collection in its new home on Central Park West in 1908, some members began to question the relevance to N-YHS of the non-United States historical objects. Indeed, the large Nineveh sculptures were left behind in the 2nd Avenue building, moved uptown only when the old building was sold in 1912. By 1916, criticism was being directed at N-YHS over the deterioration of the Egyptian artifacts, leading to the hiring of Caroline Ransom Williams and others to conserve and catalogue those objects.

The late 1930s were watershed years for the museum, as they were for N-YHS in general. The large bequest received from the Thompson family in the late 1930s allowed not only for the expansion of the Central Park West building and its gallery space, but the expansion of staff in support of the collections. In 1939, for the first time in its history, N-YHS put in place a professional museum staff, including a Curator of Paintings (Donald A. Shelley), a Museum Curator & Registrar (H. Maxson Holloway), a Painting Restorer (Ingrid M. Held), and assistants. This new organizational structure is reflected in the archives: the bulk of the Museum Department records date from 1939 and later as these new professionals established their own files and records; earlier museum-related records were maintained in the central accession ledgers, correspondence, and other files maintained by the Librarian, who was N-YHS's executive leader to that time. Still, for most of the following decades, the Museum Department staff amounted to fewer than ten people, with only one curator, Richard J. Koke, in place from 1949 to 1969. In 1970, Mary C. Black, a folk arts authority, joined Koke in the department as Curator of Paintings, Sculpture and the Decorative Arts. About the same time, in August 1972, N-YHS received accreditation from the American Association of Museums (AAM).

The 1930s were important in other ways for the museum as well. Deaccessioning of out of scope objects came to the fore. When the Central Park West building closed in 1937 for renovations and expansion, the Egyptian collection was loaned to the Brooklyn Museum. It never returned as N-YHS eventually sold it and other artifacts to the Museum in the 1940s. An ancient medical papyrus was donated to the New York Academy of Medicine. By the 1940s, the possibility of disposing of some or all of the European artworks was being explored, which eventually occurred over time from the 1960s through the 1990s. The deaccessions of the 1990s, not only of European Old Masters but of silver and other objects as well, were highly controversial in part because they coincided with N-YHS's fiscal crisis of the time. The severity of N-YHS's financial problems led to the closing of the museum galleries in January 1993 and, a month later, its withdrawal from the AAM's accreditation program. Deaccessions of out of scope collections came to be recognized as a necessary part of any recovery so auctions moved forward in the mid-1990s within a rigorous formal approval structure within N-YHS and with oversight by the New York State Attorney General.

Through the mid and late twentieth century, N-YHS was also strengthening its collection with such iconic accessions as the folk art collection of Elie and Viola Nadelman (1937 purchase), sculpture groups by John Rogers (1936 purchase), and Tiffany lamps from Egon Neustadt (1984 bequest), among many others. These objects, along with those on loan from other institutions, were installed in hundreds of exhibitions across the last half of the twentieth century and into the twenty-first. More notable for an organization that seldom, if ever, loaned its objects during its first century, in the 1930s N-YHS began to lend its museum objects regularly to institutions in the United States and internationally. These loans included about one hundred of the Audubon drawings, which left N-YHS for the first time in the mid-1990s to travel to various U.S. museums.

The conservation, care and storage of the museum collection received expanded attention in the mid-1980s with the hiring of a full time conservator, Holly Hotchner. Additional staff was later added and conservation labs created, which continue to the present. Hotchner became Museum Director in 1989, and the Department of Prints, Photographs and Architecture (commonly known as the Print Room) was transferred organizationally from the Library to the Museum, where it would remain until its return to the Library in 1998. Despite the many initiatives of the time, N-YHS's financial difficulties were too deep, leading to the loss of much of the staff and the closing of the galleries in 1993. Nonetheless, thanks in significant part to city and state funding, N-YHS's situation stabilized, key renovations and structural improvements were made to the building, and the galleries re-opened in May 1995 with the exhibition of N-YHS's collection highlights arranged to illustrate American history, Treasury of the Past. Major renovations continued in the 1990s culminating in 2000 with the opening of the Henry Luce III Center for the Study of American Culture, which housed nearly 40,000 objects for public access. Behind the scenes, collections management moved into the twenty-first century with the implementation of a desktop computer application for object level control.

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Scope and Contents Note

The Museum Department record group includes curatorial, collections management, exhibitions, administrative, and object files created by museum staff. The record group includes some important 19th and early-mid 20th century material but most of the documents date from the 1970s and into the early twenty-first century.

The most extensive portions of the record group concerns exhibitions, especially those from the 1980s to 2012. Although there is great inconsistency in the level of documentation across individual exhibitions, overall the files are rich with checklists, images, loan documentation, publicity material, research files, comment books, wall texts and labels, design elements, budgets and funding requests, and other like matter. In addition to exhibitions installed at N-YHS, the record group also includes files of outgoing loans to other institutions, such as the first ever traveling exhibition of the Audubon watercolors in the 1990s, and proposals and plans for exhibitions that did not go forward.

The record group includes some accession records. These are principally found in the collections management/registrar files for the 1940s-1960s, but 19th century acquisition documents for the Audubon watercolors and the Henry Abbott Egyptian collection are in the files, as selectively compiled correspondence. This correspondence also includes records of the transfer of the Abbott and certain other out of scope collections to the Brooklyn Museum in the 1940s. The record group holds object photograph files, primarily for paintings and drawings, and these hold a small number of accession and other documents as well.

The record group holds the files of three museum directors or curators of the late 20th century, including Mary C. Black (1970-1982), Holly Hotchner (1989-1994), Annette Blaugrund (1989-1995), and to a lesser extent, Jack Rutland (circa 1995-1999). These files, and other general museum files, largely concern exhibition planning, object surveys and inquiries, offers of purchases or donations, and the like. The curatorial staff's records and recommendations related to the Board Museum Committee are in this record group, though these are subject to restrictions; see the Access Restrictions note. The files also include administrative matters, such as budgets, grant proposals, staffing, etc.

In addition to the image files mentioned above, the record group holds other descriptive material for objects, including lantern slides of works by American and European artists, John Delafield's 1830 inventory of ancient coins and medals held by N-YHS, Leonidas Westervelt's inventory of his Jenny Lind Collection, and annotated manuscript versions of Catalogue of American Portraits in the New-York Historical Society (1974),  Glass Paperweights of the New-York Historical Society (1974), and  American Landscape and Genre Paintings in the New-York Historical Society (1982).

Arrangement Note

The record group is organized in six series:

Series I. Select Collections Correspondence

Series II. Exhibitions

Series III. Curatorial and Administration Files

Series IV. Collection Management Files

Series V. Catalogues, Inventories & Surveys

Series VI. Object Images

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Access Points

Document Type

  • Contracts.
  • Letters (correspondence)
  • Photographs.
  • Traveling exhibitions.

Subject Organizations

  • New-York Historical Society -- Archives.
  • New-York Historical Society -- Correspondence.
  • New-York Historical Society. Museum

Subject Topics

  • Exhibitions -- New York (State) -- New York.
  • Learned institutions and societies -- New York (State) -- New York.
  • Museum exhibits --  New York (State) --  New York.
  • Museum loans
  • Museums -- Collection management -- New York (State) -- New York.
  • Museums -- New York (State) -- New York.

Subject Places

  • New York (N.Y.) -- History -- Societies, etc.

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Administrative Information

Access Restrictions

N-YHS restricts Board of Trustee and Executive Office files for 50 years following the departure of a President and Chief Executive Officer. This restriction pertains to portions of this record group. Any restrictions are further described in an Access Restrictions Note at the relevant series and subseries level.

Materials are stored offsite and advance notice is required for use. Please contact manuscripts@nyhistory.org prior to your research visit to coordinate access. Keep in mind that it will take between two (2) and five (5) business days for collections to arrive, and you should plan your research accordingly.

Use Restrictions

Taking images of documents from the library collections for reference purposes by using hand-held cameras and in accordance with the library's photography guidelines is encouraged. As an alternative, patrons may request up to 20 images per day from staff.

Application to use images from this collection for publication should be made in writing to: Department of Rights and Reproductions, The New-York Historical Society, 170 Central Park West, New York, NY 10024-5194, rightsandrepro@nyhistory.org. Phone: (212) 873-3400 ext. 282.

Copyrights and other proprietary rights may subsist in individuals and entities other than the New-York Historical Society, in which case the patron is responsible for securing permission from those parties. For fuller information about rights and reproductions from N-YHS visit: https://www.nyhistory.org/about/rights-reproductions

Preferred Citation Note

This collection should be cited as the New-York Historical Society Museum Department records (NYHS-RG 20), The New-York Historical Society.

Related Archival Materials Note

This finding aid relates to just one record group of the New-York Historical Society archives. For information about the other record groups and for overall information about the archives, please see the Guide to the New-York Historical Society Archives (NYHS RG Archives). Other record groups that are processed and available to researchers and are especially related to the New-York Historical Society Museum Department records (NYHS-RG 20) are as follows:

The N-YHS governance level minute books and so-called official papers include much material concerning N-YHS's museum matters, especially with regard to acquisitions. For years through 1938, see: New-York Historical Society management committee records (NYHS-RG 1). For years subsequent to 1938, see New-York Historical Society Board of Trustees records (NYHS-RG 18).

Museum accessions were documented, along with library accessions, in ledgers through 1938 and in 1943-1945. See New-York Historical Society collection accession registers (NYHS-RG 15).

N-YHS's central correspondence files include documents relating to all aspects of N-YHS operations, including the museum, from the institution's earliest days to 1982. See New-York Historical Society general correspondence (NYHS-RG 2).

Photographs of exhibitions, galleries, and objects, among other matter, can also be found in the New-York Historical Society pictorial archive (NYHS-RG 5).

Press releases, press kits and press coverage of exhibitions can also be found in New-York Historical Society press clippings (NYHS-RG 7) and New-York Historical Society public relations material (NYHS-RG 8).

Correspondence and other documents related to some museum objects were maintained in legal files, especially if the object was the result of a bequest or other gift. For example, those records include acquisition documents for objects received from Frederic De Peyster (Crawford's The Indian), Thomas J. Bryan, Katharine Prentis Murphy, Katherine Rogers (Rogers statuettes), and many others. See New-York Historical Society bequests, gifts & related matters (NYHS-RG 16).

Processing Information Note

Various portions of records from the Museum Department were physically processed during the early 1990s to the early 2000s, mostly in terms of refoldering documents to archival folders. Related material was also gathered together in boxes, though some material remained in original storage boxes. In 2016, archivist Larry Weimer established an overarching arrangement for all the Museum Department records in the archive and, with archivist Margaret Kaczorowski and archival intern Katherine Palm, completed a baseline inventory and finding aid for the entire record group. Certain steps were taken with the material, including physical arrangement of folders and re-boxing, in order to facilitate its use by researchers, but an overall minimal level of physical processing was implemented. Consequently, much of the material remains in its original folders and unarranged within folders.

About 40 additional feet of material was transferred to the archives from the museum in 2017-2020; this was added to the finding aid in April-May 2021 by archivist Larry Weimer.

Accruals Note

Further accruals to the record group are expected over time.

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Container List

Series I. Select Collections Correspondence, circa 1848-1992. 2.46 Linear feet

Scope and Contents Note

The series includes materials that were compiled over time that relate to particular museum collections. The collections referenced are the Henry Abbott Collection of Egyptian Antiquities, the Nathan Jarvis Native American Collection, the John J. Audubon drawings for Birds of America, the Bryan and Durr collections of European paintings, and the Rogers groups. Other collections are referenced, especially in connection with the transfer of various non-United States objects to the Brooklyn Museum and elsewhere in 1937 and later; these files include documentation of those transfers.

The actual content for each subject matter varies considerably and is summarized in the container list. The Abbott, Jarvis, and Audubon files include original acquisition documents; the Bryan, Durr, and Rogers files do not. Correspondence and some legal filings in connection with the eventual deaccession of some European paintings is in the series. Arrangements for the reproduction of the Audubon drawings, especially the arrangements with American Heritage, are in the files. The Rogers group correspondence primarily consists of offers to N-YHS of statuettes by individual owners.

Arrangement Note

The series is arranged by topic, which is generally a particular collection or topic related to a collection.

Related Archival Materials Note

This series does not include all the documents in the archive concerning these particular collections and objects. Reference to record groups with substantive, related material is noted in the container list.

Processing Information Note

The content of the series was compiled and processed, likely in the 1990s and early 2000s. The arrangement was refined and description developed in August 2016 by project archivist Larry Weimer.

Container 1 Container 2   Title Date
Box: 50 Folder : 1-18 Henry Abbott's Collection of Egyptian Antiquities (18 folders)

Scope and Contents Note

Includes documents related to public appeals by Henry Abbott in the 1850s for funds in connection with his collection, N-YHS's purchase in 1860 of the collection, later inquiries and research notes, original catalogues of the Abbott Collection (1854) and N-YHS's catalogues (1915, 1924). The files also include photographs and personal letters or typescripts of Abbott's, including an 1852 letter from Abbott to R. Minturn regarding his shipment of cases of antiquities from Egypt. The deed of purchase between N-YHS and Abbott's estate is in a separate, oversize container.

circa 1852-circa 1920
Box: 274 Folder : 3 Henry Abbott's Collection of Egyptian Antiquities. Oversize

Scope and Contents Note

Includes N-YHS's deed of purchase of the collection from the Abbott estate. See also New-York Historical Society pictorial archive (NYHS-RG 5) for an oversize 1864 poster for a lecture on Egypt sponsored by N-YHS.

1860
Box: 51 Folder : 1-3 Jarvis Collections (3 folders)

Scope and Contents Note

Includes inventories, correspondence, photoreproductions, notes, and other documents related to the gift of Nathan S. Jarvis of Native American artifacts (1848) and a bequest (1933) of similar artifacts from Jarvis's son.

circa 1848-1933
Box: 51 Folder : 4-19 Transfer of Egyptian, Jarvis, and Other Collections to the Brooklyn Museum (16 folders)

Scope and Contents Note

Includes correspondence, inventories, agreements, and other documentation concerning the loan (1937) of the Abbott Collection, Nineveh sculptures, Jarvis Indian artifacts, and Mexican pottery to the Brooklyn Museum (i.e., the Brooklyn Institute of Arts and Sciences) and eventual sale to the Museum. Also includes documents regarding the transfer of the Edwin Smith Medical Papyrus to the New York Academy of Medicine.

1937-1955
Box: 52 Folder : 1-9 John J. Audubon Collection (9 folders)

Scope and Contents Note

Includes correspondence, including letters from Robert Havell, Committee reports, subscription books, and other documents concerning N-YHS's purchase in 1863 of the Audubon drawings for Birds of America from Lucy Audubon. The material also includes documentation of gifts in the 20th century of the 1826-1838 elephant folio and related objects (1954) and Audubon's writing desk (1969). See also New-York Historical Society General Correspondence (NYHS-RG 2), Series I. Notable Correspondents, Box 66, folder 10 for correspondence to N-YHS from Lucy Audubon and some letters from Frederic DePeyster to Lucy.

1862-1863, 1954, 1969
Box: 52 Folder : 10 Audubon Letters & Journals Publication

Scope and Contents Note

Folder includes correspondence to and from Howard Corning and others, and other documents, concerning Corning's publication of Audubon's letters and journals in 1930-31 through The Club of Odd Volumes.

1928-1933
Box: 53 Folder : 1-14 Audubon Reproductions (14 folders)

Scope and Contents Note

Principally includes files related to publication of the drawings by American Heritage. Also includes proposals by other publishers, permission to publish select items by The Metropolitan Museum of Art (1956), and documents in connection with the ceremony for the issuance of an Audubon postage stamp (1985). See also New-York Historical Society Artifacts (NYHS-RG ) for a commemorative sheet of the stamps. See also New-York Historical Society Board of Trustees Records (NYHS-RG 18), Series III. John E. Parsons Papers for addtional documents related to the American Heritage reproductions.

1956-1992
Box: 54 Folder : 1-16 European Paintings / Bryan & Durr Collections (16 folders)

Scope and Contents Note

Includes documents related principally to the T.J. Bryan Collection, but also to other European art held by N-YHS, including Durr and Luman Reed. Includes the original auction catalogues (1868-1870) related to some of the Bryan holdings, the N-YHS 1903 art gallery catalogue annotated with updated attributions, other attribution notes, correspondence with Columbia University (1940s-1950s) concerning the possible permanent loan of the European paintings to that school, and correspondence, legal filings, and other documents related to the possible deaccession of the Old Masters. See also New-York Historical Society Legal Matters (NYHS-RG 16) for the original 19th century Bryan documents and additional legal documents from the 1960s-1990s.

1868-1870, 1902-1971
Offsite-Box: 55 Folder : 1-10 Rogers Group Inquiries (10 folders)

Scope and Contents Note

Includes correspondence to N-YHS from various individuals, principally in 1932 and in 1939, with offers of Rogers statuettes, requests for appraisals, or other such matters. Although these files relate to N-YHS's interest in obtaining Rogers groups, they do not appear to relate directly to those actually owned. See also New-York Historical Society Legal Matters (NYHS-RG 16), Series I. Bequests, Gifts, and Related Matters, folder Rogers, Katherine R. for documents concerning N-YHS's purchase of 36 bronze groups in 1936.

1932-1951

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Series II. Exhibitions, 1941-2018. 82.58 Linear feet

Scope and Contents Note

The Exhibitions series includes files related to the planning and presentation of exhibitions at N-YHS, especially for the 1980s and later, though there are a few files for the 1970s and earlier. The bulk of the files include documentation compiled from various sources within the Museum Department of specific exhibitions. Although the specific content varies widely by exhibition, documents can include checklists, images, loan documentation, publicity material, research files, comment books, wall texts and labels, design elements, budgets and funding requests, and other like matter. Not all exhibitions are represented in the series and some are very lightly documented. On the other hand, several are more extensively documented, such as the traveling exhibition of the Audubon watercolors in the 1990s. The bulk of the files relate to installed exhibitions, but some proposed exhibitions are also included, perhaps most notably the files for the planning of a 1990s exhibition concerning the Tenth Street Studio Building.

Files related to exhibitions were transferred to the archives over time by various members of the museum staff. Consequently, important exhibition files can be found in other Museum series, especially the Curatorial and the Collections Management series.

Arrangement Note

The series is organized in the following subseries:

Subseries II.A. General Files

Subseries II.B. Audubon Traveling Exhibition

Subseries II.C. Jack Rutland and Margaret Tamulonis Files

Subseries II.D. Kimberly Orcutt Files

Generally, the General Files are the records of individual exhibitions that appear to have been compiled from various sources and were organized together by the processing archivist. The Rutland/Tamulonis and Orcutt subseries include the files of particular individuals that include records of various exhibitions.

Subseries II.A. General Files, 1941-2018. 69.75 Linear feet

Scope and Contents Note

The subseries includes files that appear to have been compiled over time for the purpose of documenting various aspects of particular exhibitions presented at N-YHS. The subseries includes only a few folders of material from before 1970. An increased number of files appear for the 1970s and early 1980s, and these appear to be largely from the files of the curator at that time, Mary Black. The bulk of the files date from after 1982 and seem to have come from various sources within the Museum Department (which included the Department of Prints, Photographs and Architecture collections in the 1990s), including curators, collections management/registrar, researchers, and others. In addition to installed exhibitions, the files also include some proposed exhibitions that never took place.

The type of documentation present for each exhibition is highly uneven, ranging from one folder with a document or two to extensive documentation of various aspects of an exhibition. Typical documentation found for many of the exhibitions includes checklists or other object lists, loan agreements and receipts, and publicity material. Other textual documents that can be found for many exhibitions are installation and design descriptions, wall and label text, conservation notes, budgets, grant or other funding proposals, correspondence/printed emails, and other planning documents. There are a few public comment books and the container list notes when these are in an exhibition's files. Some exhibitions include the sometimes extensive research files of the curator, public historian, or other exhibition developer. For traveling exhibitions, there is some documentation concerning arrangements and logistics.

In terms of images, there is a noticeable contrast between the files before and after circa 2003. Some exhibition files from the 1970s-1990s have object photographs and several have color slides of the installed galleries. The gallery slides are exceptional enough that an attempt was made by the archivist to identify them and note them in the container list. In the early 2000s, with the emergence of workplace digital technology, images become more common in the files. Many files from this later period have object lists with "thumbnail" sized color images. The press/publicity materials commonly include a professionally-produced CD with the paper material. Informally-created CDs from curators, researchers, conservators, and others are in the files, though not all are well-labeled as to content. Similarly, some of the later exhibitions have CDs of audio tours and other exhibition-related matter. Some of these CDs (and DVDs) are noted in the container list, but most are not because of their increasingly common presence (and often unclear content).

Arrangement Note

The subseries is arranged in chronological order, based on the opening year of the exhibition. Generally only that year is shown in the container list although there are likely to be earlier or later documents in the file.

Note on labels: Many of the folders in the boxes are labeled with shorthand or working titles, not the full final exhibition title. Some of the folder labels in a set even refer to different titles, and planning documents commonly refer to various titles. The container list below attempts to smooth these differences by referring as often as possible to the full final name of the exhibition and by providing any alternative titles in a note. Nonetheless, researchers should be alert to the possibility of disconnects between the title as shown in the container list and the exhibition's actual title as they know it, as well as disconnects between the title in the container list and that on the physical folders.

Processing Information Note

Until 2016, the content of the subseries was held in various boxes that were generally well-arranged by exhibition within each box, but with no overarching organization or description across the whole. Across this fragmented whole, some files had been transferred to archival folders and received some processing, though most files remained in original files. In September 2016, archivists Margaret Kaczorowski and Larry Weimer compiled and organized the whole, and created the description for the subseries in this finding aid. Little additional physical processing was done so the bulk of the files remain in their original folders, though occasionally mixed with previously processed material.

7 additional boxes of exhibition files, from the late 1990s-2003 were transferred to the archives in 2018-19 and added to the finding aid in April 2021.

Access Restrictions

Most or all of these files are expected to be stored off-site and so require advance notice in order to access them.

Container 1 Container 2   Title Date
Offsite-Box: 195 Folder : 1 Former Governors and Mayors; 19th Century Hotels

Scope and Contents Note

Includes summary description of two exhibitions, date unknown.

Undated
Offsite-Box: 195 Folder : 2 American Scenes & Events on Textiles

Scope and Contents Note

Includes only a photocopy of the catalogue.

1941
Offsite-Box: 195 Folder : 3 250th Anniversary of Trinity Church
1947
Offsite-Box: 195 Folder : 4 American Presentation Silver

Scope and Contents Note

Includes curatorial object notes. Document was transferred to the record group in November 2017 from the Miscellaneous Manuscripts/American Historical Manuscripts Collection where it had been filed under S for silver.

1947
Offsite-Box: 195 Folder : 5 Country Houses on Manhattan Island
1952
Offsite-Box: 195 Folder : 6 The New York "El"
1955
Offsite-Box: 195 Folder : 7-8 Rediscovered Painters of Upstate New York (2 folders)
1959
Offsite-Box: 195 Folder : 9 Various

Scope and Contents Note

Includes label text for Incas of Peru and other unidentified exhibitions.

1960s
Offsite-Box: 195 Folder : 10 Eye on the City: The Photographer in New York
1970
Offsite-Box: 195 Folder : 11 City of Promise: Aspects of Jewish Life in New York
1971
Offsite-Box: 195 Folder : 12 Sculpture Show
1972?
Offsite-Box: 195 Folder : 13 New York to the Eve of Revolution
1973
Offsite-Box: 195 Folder : 14 New York, The New Empire: John Pintard and His Society
1974
Offsite-Box: 195 Folder : 15-16 American Silhouette (2 folders)
1974
Offsite-Box: 195 Folder : 17-28 Manhattan Now: 14 Photographers Look at the Form of the Old City (12 folders)
1974
Offsite-Box: 195 Folder : 29-31 Moving: 300 Hundred Years of Transportation in New York (3 folders)
1976
Offsite-Box: 195 Folder : 32-34 Shakers in New York State (3 folders)
1975
Offsite-Box: 195 Folder : 35-41 New York Cabinetmaker and His Use of Space (7 folders)
1976
Offsite-Box: 195 Folder : 42-47 Op Sail (6 folders)
1976
Offsite-Box: 195 Folder : 48 Remember the Ladies
1977
Offsite-Box: 195 Folder : 49-50 200 Years of American Illustration
1976
Offsite-Box: 196 Folder : 1 Fashions and Facades: Photographs by William Cunningham
1976
Offsite-Box: 196 Folder : 2 The Dutch Republic in the Days of John Adams
1976
Offsite-Box: 196 Folder : 3 New York Then and Now: Photographs of New York in the Past and Present
1977
Offsite-Box: 196 Folder : 4-5 Think Small (2 folders)
1978
Offsite-Box: 196 Folder : 6-7 The Art of the Conservator: New Life for Old Objects (2 folders)
1978
Offsite-Box: 196 Folder : 8-10 Street Kids (Children's Aid Society) (3 folders)
1978
Offsite-Box: 196 Folder : 11-12 Artists and Architects of the New York Subway (2 folders)
1979
Box: 274 Folder : 10 Artists and Architects of the New York Subway. Oversize

Scope and Contents Note

Includes a decal for the #6 New York City subway line.

1979
Offsite-Box: 196 Folder : 13 By a Child's Hand Wrought
1979
Offsite-Box: 196 Folder : 14 Proposed Exhibition. Magna Carta
1979
Offsite-Box: 196 Folder : 15-23 55 Wall Street: A Working Landmark (Citibank) (9 folders)
1980
Offsite-Box: 196 Folder : 24-29 Tiffany Silver (6 folders)
1980
Offsite-Box: 196 Folder : 30-31 Small Folk: A Celebration of Childhood in America (2 folders)
1980
Offsite-Box: 197 Folder : 1-3 That Belmont Look (3 folders)
1980
Offsite-Box: 197 Folder : 4-5 The Phrenology of the Land: How to Read the Topography of New York Province and State (2 folders)
1980
Offsite-Box: 197 Folder : 6-7 The Mayor's House: Gracie Mansion (2 folders)
1981
Offsite-Box: 197 Folder : 8 Collaboration: Artists & Architects
1981
Offsite-Box: 197 Folder : 9 Exhibition Proposal. 200th Anniversary of Episcopal Diocese of New York
Offsite-Box: 197 Folder : 10-11 Cast With Style: 19th Century Cast Iron Stoves from the Albany Area (2 folders)
1982
Offsite-Box: 197 Folder : 12 Cancelled Exhibition. Gustav Stickley and the American Arts & Crafts Ideal
1982
Offsite-Box: 197 Folder : 13 Sailing Ships in Dutch Prints: Four Centuries of Naval Art from the Rijksmuseum
1982
Offsite-Box: 197 Folder : 14 Breaking Ground: Open Spaces Temporary & Accidental
1982
Offsite-Box: 197 Folder : 15 Exhibition Proposal. Britain Salutes New York / British Travelers in New York
1982
Offsite-Box: 197 Folder : 16-28 The Birth of New York: Nieuw Amsterdam (13 folders)
1982
Offsite-Box: 197 Folder : 29-31 Manhattan Observed: 14 Photographers Look at New York (3 folders)
1982
Offsite-Box: 198 Folder : 1-12 Oom-Pah-Pah: The Great American Brass Band (12 folders)
1982
Drawer: 12A-B10 Folder : 17 Oom-Pah-Pah: The Great American Brass Band. Oversize

Scope and Contents Note

Includes a poster.

1982
Offsite-Box: 198 Folder : 13-14 Grand Central Terminal: City Within the City (2 folders)
1982
Offsite-Box: 198 Folder : 15 Proposed Exhibition. Iroquois in New York State
1982
Offsite-Box: 198 Folder : 16-17 A Celebration: American Landscape Painting, Genre Art, & Drawing (2 folders)
1983
Offsite-Box: 198 Folder : 18-19 Struggle for a Continent: Francis Parkman's "France & England in North America" (2 folders)
1983
Offsite-Box: 198 Folder : 20 Firefighting on Parade
1983
Offsite-Box: 198 Folder : 21-25 New York Themes: Paintings & Etchings by William Meyerowitz & Theresa Bernstein (5 folders)
1983
Offsite-Box: 198 Folder : 26 Lights, Camera, Action: New York's Silent Film Studios
1983
Drawer: 12A-B10 Folder : 16 The Egon and Hildegard Neustadt Collection of Tiffany Glass. Oversize

Scope and Contents Note

Includes six blueline drawings of the gallery lay-out and design elements.

1983
Offsite-Box: 198 Folder : 27 The Adirondacks: A Wilderness Preserved
1984
Offsite-Box: 198 Folder : 28-29 Five New York Families (2 folders)
1984
Offsite-Box: 198 Folder : 30-32 Visions of Liberty (3 folders)
1984
Offsite-Box: 198 Folder : 33 Lost in a Shuffle: Playing Cards & Board Games
1984
Offsite-Box: 198 Folder : 34 The City Comes of Age

Scope and Contents Note

Includes color slides of installation.

1984
Offsite-Box: 198 Folder : 35 Baroness Hyde de Neuville: Sketches of America

Scope and Contents Note

Includes color slides of installation.

1984
Offsite-Box: 198 Folder : 36 Karol Kowalski

Scope and Contents Note

Includes color slides of installation.

1985
Offsite-Box: 199 Folder : 1-3 Metropolis in Mourning: Ulysses S. Grant (3 folders)
1985
Offsite-Box: 199 Folder : 4-6 Centuries of Childhood (3 folders)

Scope and Contents Note

Includes color slides of the installation.

1985
Offsite-Box: 199 Folder : 7-9 Audubon's Birds of North America: The Original Watercolors (3 folders)
1985
Offsite-Box: 199 Folder : 10 Statue of Liberty Centennial Celebration

Scope and Contents Note

Includes color slides of the installation.

1985
Offsite-Box: 199 Folder : 11-14 Chicago and New York: Architectural Interaction (4 folders)
1985
Offsite-Box: 199 Folder : 15 Artist in Residence: The North Country Art of Frederic Remington
1985
Offsite-Box: 199 Folder : 16-25 Niagara: Two Centuries of Changing Attitude (10 folders)

Scope and Contents Note

Includes color slides of the installation.

1986
Offsite-Box: 199 Folder : 26-33 Prized Prints (8 folders)

Scope and Contents Note

Includes color slides of the installation.

1986
Offsite-Box: 199 Folder : 34-39 P.T. Barnum (6 folders)
1986
Offsite-Box: 199 Folder : 40-47 Liberty's Legacy: Photographs of New York's Ethnic Festivals (8 folders)

Scope and Contents Note

Includes color slides of the installation.

1986
Offsite-Box: 199 Folder : 48 James Henry Cafferty

Scope and Contents Note

Includes color slides of the installation.

1986
Offsite-Box: 199 Folder : 49-54 Treasures of Botanical Illustrations (6 folders)

Scope and Contents Note

Includes color slides of the installation.

1986
Offsite-Box: 199 Folder : 55-58 Storied Shores: Lake George in Legend & History (4 folders)
1986
Offsite-Box: 200 Folder : 1 Proposed Exhibition. Robert Fulton
1986
Offsite-Box: 200 Folder : 2-8 Portraits of Power: Paintings from the Collection of the New York Chamber of Commerce & Industry (7 folders)

Scope and Contents Note

Includes color slides of the installation.

1986
Offsite-Box: 200 Folder : 9-18 Made for New York: Antique Toys from the Lawrence Scripps Wilkinson Collection (10 folders)

Scope and Contents Note

Includes color slides of the installation.

1986
Drawer: 12A-B10 Folder : 16 Made for New York: Antique Toys from the Lawrence Scripps Wilkinson Collection. Oversize

Scope and Contents Note

Includes one blueline drawing of design elements.

1986
Offsite-Box: 200 Folder : 19-27 A Portrait of Livingston Manor (9 folders)

Scope and Contents Note

Includes color slides of the installation.

1986
Offsite-Box: 200 Folder : 28-29 The Pleasure of Your Company: Parties & Balls in New York City (2 folders)

Scope and Contents Note

Includes color slides of the installation.

1986
Offsite-Box: 200 Folder : 30-38 Jackie Robinson: An American Journey (9 folders)
1987
Offsite-Box: 200 Folder : 39 Audubon: Selected Breeding Birds of New York State
1987
Offsite-Box: 201 Folder : 1-5 Strong on Music: The New York Music Scene (5 folders)

Scope and Contents Note

Includes color slides of the installation.

1987
Offsite-Box: 201 Folder : 6-7 Ex Libris Rufus King (2 folders)
1987
Offsite-Box: 201 Folder : 8-27 Government by Choice: Inventing the United States Constitution (20 folders)

Scope and Contents Note

Includes color slides of the installation. Several of the folders are labeled as Are We To Be a Nation? The Making of the Federal Constitution, which was the exhibition held at New York Public Library to which N-YHS loaned objects. These folders include some of the related loan documents, but principally include more  Government by Choice documents.

1987
Box: 274 Folder : 6 Government by Choice: Inventing the United States Constitution. Oversize

Scope and Contents Note

Includes design plans by Leone Design Group and sponsor (Country Home Magazine) poster for the lecture series.

1987
Drawer: 12A-B10 Folder : 16 Government by Choice: Inventing the United States Constitution. Oversize

Scope and Contents Note

Includes two blueline drawings of the gallery lay-out.

1987
Offsite-Box: 201 Folder : 28-37 Jasper Cropsey: Artist & Architect (10 folders)

Scope and Contents Note

Includes color slides of the installation.

1987
Drawer: 12A-B10 Folder : 16 Jasper Cropsey: Artist & Architect. Oversize

Scope and Contents Note

Includes four blueline drawings of design elements.

1987
Offsite-Box: 202 Folder : 1-5 New York Bestiary: Pets & Pests of Metropolis (5 folders)

Scope and Contents Note

Includes color slides of the installation.

1987
Offsite-Box: 202 Folder : 6-15 The Wagstaff Collection of American Silver (10 folders)

Scope and Contents Note

Includes color slides of the installation.

1987
Drawer: 12A-B10 Folder : 16 The Wagstaff Collection of American Silver. Oversize

Scope and Contents Note

Includes two blueline drawings of design elements.

1987
Offsite-Box: 202 Folder : 16-23 Hudson River and the Highlands: Photographs by Robert Glenn Ketchum (8 folders)

Scope and Contents Note

Includes color slides of the installation.

1987
Offsite-Box: 202 Folder : 24-25 The Blizzard of '88 (2 folders)
1988
Offsite-Box: 202 Folder : 26-32 Bellows, Bobbins, & Butterchurns: Keeping House in 19th Century America (7 folders)
1988
Offsite-Box: 202 Folder : 33-43 Francis W. Edmonds: American Master in the Dutch Tradition (11 folders)

Scope and Contents Note

Includes color slides of the installation.

1988
Offsite-Box: 202 Folder : 44-48 Artistic Houses: Lavish Interiors of 19th Century New York (5 folders)

Scope and Contents Note

Includes color slides of the installation.

1988
Offsite-Box: 202 Folder : 49-57 The Rise & Fall of New York: Building & Unbuilding Manhattan (9 folders)

Scope and Contents Note

Includes color slides of the installation.

1988
Offsite-Box: 203 Folder : 1-4 The Invisible Surface: Paper & the Printing Arts in Early America (4 folders)
1988
Offsite-Box: 203 Folder : 5-11 Arnold Newman (7 folders)

Scope and Contents Note

Includes color slides of the installation.

1988
Offsite-Box: 203 Folder : 12-16 Hard Cider & Hot Air (5 folders)

Scope and Contents Note

Includes color slides of the installation.

1988
Offsite-Box: 203 Folder : 17-25 Celebrating the Holidays in New York (9 folders)

Scope and Contents Note

Includes color slides of the installation.

1988
Drawer: 12A-B10 Folder : 16 Celebrating the Holidays in New York. Oversize

Scope and Contents Note

Includes two blueline drawings of the gallery lay-out.

1988
Offsite-Box: 203 Folder : 26-31 The Belknap Collection of Silver & Portraits (6 folders)

Scope and Contents Note

Includes color slides of the installation.

1988
Offsite-Box: 203 Folder : 32-36 Burr McIntosh: Polite Society (5 folders)

Scope and Contents Note

Includes color slides of the installation.

1989
Offsite-Box: 203 Folder : 37-43 Flag Paintings of Childe Hassam (Hurry for Old Glory)
1989
Offsite-Box: 203 Folder : 44-52 George Washington in New York (9 folders)

Scope and Contents Note

Includes color slides of the installation.

1989
Offsite-Box: 203 Folder : 53-54 Irving Browning (2 folders)
1989
Offsite-Box: 203 Folder : 55-57 Posters by Edward Penfield (3 folders)
1989
Offsite-Box: 203 Folder : 58-59 Cased Images: The 150th Anniversary of Photography (2 folders)
1989
Offsite-Box: 203 Folder : 60-68 An American Sampler: Folk Art from the Shelburne Museum (9 folders)
1989
Drawer: 12A-B10 Folder : 16 An American Sampler: Folk Art from the Shelburne Museum. Oversize

Scope and Contents Note

Includes one blueline drawing of the gallery lay-out.

1989
Offsite-Box: 203 Folder : 69-71 Beth Israel Hospital Centennial (3 folders)
1989
Offsite-Box: 204 Folder : 1-7 Calyo (7 folders)

Scope and Contents Note

Includes color slides of the installation.

1990
Offsite-Box: 204 Folder : 8-14 Below the Line: Living Poor in America (7 folders)
1990
Offsite-Box: 204 Folder : 15-22 Paris 1889: American Artists at the Universal Exposition (8 folders)
1990
Offsite-Box: 204 Folder : 23 World War II Posters
1990
Offsite-Box: 204 Folder : 24-27 Thomas Jefferson Bryan: Changing Attributions (3 folders)
1990
Offsite-Box: 204 Folder : 28-29 Manhattan Contrasts: 20th Century Paintings of New York (2 folders)
1990
Offsite-Box: 204 Folder : 30-32 Charles Gilbert Hine: Impressions of a City (3 folders)
1990
Offsite-Box: 204 Folder : 33-45 Luman Reed Gallery (13 folders)
1990
Offsite-Box: 204 Folder : 46-48 Imagining the New World: Columbian Iconography (3 folders)
1991
Offsite-Box: 205 Folder : 1-12 Imagining the New World: Columbian Iconography (12 folders)
1991
Drawer: 12A-B10 Folder : 16 Imagining the New World: Columbian Iconography. Oversize

Scope and Contents Note

Includes two blueline drawings of the gallery lay-out.

1991
Offsite-Box: 206 Folder : 1-2 While They Fought: The Home Front in New York City (2 folders)
1991
Offsite-Box: 206 Folder : 3-15 Dreams & Shadows: Thomas H. Hotchkiss in 19th Century Italy (13 folders)

Scope and Contents Note

Includes color slides of objects.

1991
Offsite-Box: 206 Folder : 16-20 Native Americans in American Art & Culture (5 folders
1991
Offsite-Box: 206 Folder : 21 Views & Visionaries in 19th Century America: Paintings from the Collection of The Century Association
1992
Offsite-Box: 206 Folder : 22-23 Ansel Adams (2 folders)
1992
Offsite-Box: 206 Folder : 24-29 Victorian Pleasures: 19th Century Board & Table Games (6 folders)
1992
Offsite-Box: 207 Folder : 1-4 Building City Hall: Competition, Construction, & Context (John McComb) (4 folders)
1992
Offsite-Box: 207 Folder : 5-9 Party Time: Presidential Campaigns Since 1832 (5 folders)
1992
Offsite-Box: 207 Folder : 10-16 Stonewall History Project (7 folders)

Scope and Contents Note

Includes early planning documents from 1992 for a targeted 1994 series of commemorations.

1992
Offsite-Box: 207 Folder : 17-24 The Names Project AIDS Memorial Quilt (8 folders)

Scope and Contents Note

Includes comments book.

1992
Offsite-Box: 207 Folder : 25-35 A Forest Forever: Art & the Adirondacks (11 folders)
1992
Offsite-Box: 208 Folder : 1-5 Mother Goose in New York: McLoughlin Books & the Art of Woodcut Illustration (5 folders)
1992
Offsite-Box: 208 Folder : 6-10 Rembrandt Peale: Career of an American Artist (5 folders)
1993
Offsite-Box: 208 Folder : 11-15 Exhibition at Sony Corporation (5 folders)
1993
Offsite-Box: 208 Folder : 16-25 Proposed Reinstallation of the Permanent Collection (10 folders)

Scope and Contents Note

Includes material concerning a reinstallation that did not occur at this time. A working title for the reinstallation appears to have been Preserving History: Patronage and Collecting at the New-York Historical Society. This working title was similar to the working title  Painting and Patronage for the proposed, but never installed, exhibition concerning the Tenth Street Studio (see below). Consequently, the files for each seem to have been confused with documents for both matters in one or the other's files. During processing in 2016, the archivist attempted to sort these out, but some mixture likely remains. Accordingly, researchers interested in the permanent installation (  Patronage and Collecting) should also refer to the Tenth Street files (  Painting and Patronage), and vice versa.

1993
Offsite-Box: 208 Folder : 26-36 Painting and Patronage: The Tenth Street Studios (11 of 19 folders)

Scope and Contents Note

Includes working files, likely those principally of curator Annette Blaugrund, for a proposed exhibition that was initially targeted for 1993 or 1994, but was postponed to 1996 or 1997. It appears to have never been installed at N-YHS, though N-YHS loaned objects to an exhibition of this title curated by Blaugrund in 1997 at the Parrish Museum of Art and the National Academy Museum and School of Fine Arts. An alternative working title was Show and Sell: The Marketing of Art in the Tenth Street Studio Building. The principal working title of  Painting and Patronage for exhibition was similar enough to the working title of N-YHS's planned reinstallation of the permanent collection that the files for each seem to have been confused with documents for both matters in one or the other's files. During processing in 2016, the archivist attempted to sort these out, but some mixture likely remains. Accordingly, researchers interested in the Tenth Street files (  Painting and Patronage) should also refer to the permanent installation files (  Patronage and Collecting), and vice versa.

1993
Offsite-Box: 209 Folder : 1-8 Painting and Patronage: The Tenth Street Studios (8 of 19 folders)
1993
Offsite-Box: 209 Folder : 9-15 19th Century American Masterworks from N-YHS / Exhibition at The Equitable Gallery (7 folders)
1994
Offsite-Box: 209 Folder : 16-24 The Grand American Avenue / On the Avenue, Fifth Avenue (9 folders)
1995
Offsite-Box: 209 Folder : 25-35 Thomas Cole: Landscape into History (11 folders)

Scope and Contents Note

Originally planned for installation at N-YHS, but because of building renovations at the time, the exhibition was installed at the Brooklyn Museum in partnership with N-YHS.

1995
Offsite-Box: 279 Wrought in Common Clay: New York Stoneware from N-YHS Collections (2 folders)
1995
Offsite-Box: 210 Folder : 1-12 Treasury of the Past (12 folders)

Scope and Contents Note

Includes files related to the exhibition of N-YHS collection highlights that was installed to mark the re-opening of the N-YHS galleries. "Treasures," "Treasury," and "Treasures of the Past" are common shorthand names for the exhibition used in these and other files. Includes color slides of the installation.

1995
Offsite-Box: 210 Folder : 13-14 Inventory / Christian Boltanski (2 folders)
1995
Offsite-Box: 210 Folder : 15 Who Was Pocahontas?

Scope and Contents Note

Includes only color slides of the installation.

1995
Offsite-Box: 210 Folder : 16-24 You Are Here: Perspectives on New York From the Map Collection of N-YHS (9 folders)
1995
Offsite-Box: 210 Folder : 25-26 Clement Clark Moore and A Visit From St. Nicholas (2 folders)
1995
Offsite-Box: 279 Clement Clark Moore and A Visit From St. Nicholas (2 folders)
1995
Offsite-Box: 210 Folder : 27 Creating Fame
1995
Offsite-Box: 279 Becoming Eleanor Roosevelt: The Early New York Years (10 folders)
1996
Offsite-Box: 273 Volume : 1 Becoming Eleanor Roosevelt: The Early New York Years

Scope and Contents Note

Includes comments book only.

1996
Offsite-Box: 279 Metropolitan Lives: The Ashcan Artists and Their New York (9 folders)

Scope and Contents

Includes color slides of the installation.

1996
Offsite-Box: 279 Scaasi: The Joy of Dressing Up (2 folders)
1996
Offsite-Box: 210 Folder : 28-33 Tiffany Glass (6 folders)

Scope and Contents Note

This set of folders includes various documents, principally from the 1980s-1990s, related to Tiffany lamps and glass, apparently in connection with the 1996 installation. One folder includes education material for in-gallery use with grade school childen.

1996?
Offsite-Box: 279 In Search of Light: Tiffany Lamps (3 folders)
1996
Offsite-Box: 210 Folder : 34 New York: Then & Now, Upper West Side

Scope and Contents Note

Includes only the comments book.

1996
Offsite-Box: 279 New York: Then & Now, Upper West Side (2 folders)

Scope and Contents

Includes circa 1991 proposal for series of exhibitions "New York Then & Now" and color slides of the 1996 Upper West Side installation.

1991, 1996
Offsite-Box: 279 In Cold Blood: Five Murders that Shocked New York (8 folders)
1996
Offsite-Box: 210 Folder : 35-36 Child Rearing in New York (2 folders)

Scope and Contents Note

Appears to be only a proposed exhibition.

1996
Offsite-Box: 279 Victoria Woodhull (4 folders)

Scope and Contents

Includes color slides of the installation.

1996
Offsite-Box: 279 Privy to History (2 folders)

Scope and Contents

Includes color slides of the installation.

1996
Offsite-Box: 279 An Unquenchable Thirst: Springs and Wells of New York City (2 folders)
1997
Offsite-Box: 279 Feathers! (2 folders)
1997
Offsite-Box: 279 From New York to Salt Lake: The Church of Jesus Christ of Latter-Day Saints (2 folders)
1997
Offsite-Box: 279 To Hell With Reform: The Race to Become Mayor of Greater New York (8 folders)
1997
Offsite-Box: 279 John Albok (1 folder)
1997?
Offsite-Box: 279 On the Nose: Spectacles and Other Optical Fashions (3 folders)
1997
Offsite-Box: 279 Signs and Wonders: The Spectacular Lights of Times Square (6 folders)
1997
Offsite-Box: 282 Refuge: The Newest New Yorkers [Mel Rosenthal photographs] (5 folders)

Scope and Contents

Includes slides of the exhibition images.

1997
Offsite-Box: 210 Folder : 37 Militant Metropolis: New York City and the Spanish-American War
1998
Offsite-Box: 280 Militant Metropolis: New York City and the Spanish-American War (2 folders)

Scope and Contents

Also referred to as "Imperial Ambition."

1998
Offsite-Box: 210 Folder : 38 Treasures from Mount Vernon: George Washington Revealed
1998
Offsite-Box: 280 Treasures from Mount Vernon: George Washington Revealed (6 folders)
1998
Offsite-Box: 280 From Pushcarts to Restaurants DeLuxe: Dining in New York at the Turn-of-the-Century (1 folder)
1998
Offsite-Box: 280 Landmarks of New York (1 folder)
1998
Offsite-Box: 282 Unconventional Currier & Ives (7 folders)

Scope and Contents

Includes color slides of the installation.

1998
Offsite-Box: 280 Uniting Neighbors (2 folders)
1998
Offsite-Box: 282 Kid City (6 folders)
1998
Offsite-Box: 280 Fading Ad Campaign [Photographs by Frank Jump] (3 folders)
1998
Offsite-Box: 280 William Sidney Mount: Painter of American Life (7 folders)

Scope and Contents

Includes photos of installation.

1998
Offsite-Box: 280 Nineteenth Century Etchings from the Collection of Dave and Reba Williams (5 folders)
1998
Offsite-Box: 280 George B. Post: Great American Architect (4 folders)
1998
Offsite-Box: 280 New York's Finest: A History of the New York City Police Department (6 folders)
1998
Offsite-Box: 281 New York's Finest: A History of the New York City Police Department (16 folders)
1998
Offsite-Box: 283 Paul Robeson: Bearer of a Culture (9 folders)

Scope and Contents

Includes color slides of the installation.

1998
Offsite-Box: 211 Folder : 1-8 The Italians of New York: Five Centuries of Struggle & Achievement (8 of 16 folders)
1999
Offsite-Box: 212 Folder : 1-8 The Italians of New York: Five Centuries of Struggle & Achievement (8 of 16 folders)
1999
Offsite-Box: 212 Folder : 9 Winter in New York
1999
Offsite-Box: 282 Yadda Yadda Yadda: New York in Quotes (1 folder)
1999
Offsite-Box: 282 Secrets of a Beautiful Face: Beauty Product Advertisements from te Collection of the New-York Historical Society (4 folders)
1999
Offsite-Box: 282 John N. Genin: Celebrated Hatter (3 folders)

Scope and Contents

Includes color slides of the installation

1999
Offsite-Box: 282 Building History: History Building (4 folders)
1999
Offsite-Box: 282 Dance for a City: Fifty Years of the New York City Ballet (15 folders)

Scope and Contents

Includes color slides of the installation, and a cassette tape of music.

1999
Offsite-Box: 282 Uncle Sam: The Face of a Nation (6 folders)

Scope and Contents

Includes color slides of the installation.

1999
Offsite-Box: 282 Glimmers of the Past: Presentation Silver from the Collection of the New-York Historical Society (3 folders)
1999
Offsite-Box: 282 Putting it on Paper: Two Centuries of American Drawings & Watercolors from the Collection of New-York Historical Society (5 folders)
1999
Offsite-Box: 283 $24: The Legendary Deal for Manhattan (4 folders)
1999
Offsite-Box: 283 Masterworks of 19th Century American Painting (8 folders)
1999
Offsite-Box: 212 Folder : 10-14 Times Square: A Century in Photographs (5 folders)
2000
Offsite-Box: 212 Folder : 15-21 Jenny Lind: The Swedish Nightingale in America (7 folders)
2000
Offsite-Box: 212 Folder : 22-27 Audubon: The Birds of Winter (6 folders)

Scope and Contents Note

Some of the documents refer to a different title, which might be a different exhibition, Audubon in Charleston.

2000
Offsite-Box: 212 Folder : 28-33 Jesse Tarbox Beals: On Assignment (6 folders)
2000
Offsite-Box: 212 Folder : 34-40 Fit for a King / Conservation of the Louis XVI Chair (7 folders)

Scope and Contents Note

Includes color slides of the installation and color contact sheets and negatives of the conservation work.

2000
Offsite-Box: 213 Folder : 1-7 New York on the Brink: The City's Fiscal Crisis of the 1970s (7 folders)
2000
Offsite-Box: 213 Folder : 8-17 Without Sanctuary: Lynching Photography in America (10 folders)
2000
Offsite-Box: 273 Volume : 2 Without Sanctuary: Lynching Photography in America. Oversize

Scope and Contents Note

Includes the comments book.

2000
Offsite-Box: 213 Folder : 18-28 Magnum: Our Turning World: Photographs (11 folders)
2000
Offsite-Box: 213 Folder : 29-38 Stork Club (10 folders)

Scope and Contents Note

Includes the comments book.

2000
Offsite-Box: 214 Folder : 1-13 New York Inside Out (13 folders)
2000
Offsite-Box: 214 Folder : 14-16 Manhattan Contrasts: 20th Century Paintings of New York from the Collection of N-YHS (3 folders)
2000
Offsite-Box: 214 Folder : 17-25 Inventing the Skyline: The Architecture of Cass Gilbert (9 folders)

Scope and Contents Note

Includes color slides of the installation and two comment books.

2000
Offsite-Box: 279 Inventing the Skyline: The Architecture of Cass Gilbert (3 folders)

Scope and Contents

Includes early (mid 1990s) proposal documents.

2000
Offsite-Box: 214 Folder : 26-32 American Art Posters of the 1890s (7 folders)

Scope and Contents Note

Includes documents related to the exhibition of N-YHS's posters at the Cincinnati Art Museum (1999), including color slides, and later (2000) exhibition at N-YHS. Some documents specifically refer to the Strobridge Lithographing Company Poster Collection, which may or may not be a different exhibition.

1999-2000
Offsite-Box: 214 Folder : 33-35 Looking at History
2000
Offsite-Box: 215 Folder : 1-8 Intimate Friends: Thomas Cole, Asher Durand and William Cullen Bryant (8 folders)

Scope and Contents Note

Includes color slides of objects and installation. Also includes color slides of Recent Acquisitions: Juan Pliego, Craft Silversmith and of the hallway, stairs and galleries found with the  Intimate Friends slides.

2000
Offsite-Box: 215 Folder : 9-18 Eye of the Storm: The Civil War Sketches of Robert K. Sneden (10 folders)
2000
Offsite-Box: 215 Folder : 19-22 Pray For Me: Letters & Diaries from American Wars (4 folders)

Scope and Contents Note

Includes comments book.

2000
Offsite-Box: 215 Folder : 23-28 Remedies for Old Age / Exhibitions at Pfizer, Inc. (6 folders)
1998-2000
Offsite-Box: 215 Folder : 29-40 Elder Grace: The Nobility of Aging / Chester Higgins, Jr. (12 folders)
2000
Offsite-Box: 216 Folder : 1-7 The Changing Face of Liberty: Female Allegories of America (7 folders)
2000
Offsite-Box: 216 Folder : 8 Advertising Drama

Scope and Contents Note

Includes only the comments book.

2001
Offsite-Box: 216 Folder : 9 New Eyes: Art by N-YHS High School Students
2001
Offsite-Box: 216 Folder : 10-16 The Sight of Music: Prints from the Collection of Reba and Dave Williams (7 folders)
2001
Offsite-Box: 216 Folder : 17-23 Choosing to Participate: Facing History & Ourselves (7 folders)
2001
Offsite-Box: 216 Folder : 24-31 Walk About: Past & Present Views of New York (8 folders)
2001
Offsite-Box: 216 Folder : 32-35 Nightwalks: Irwin Silver (4 folders)
2001
Offsite-Box: 216 Folder : 36-41 Out of Time: Designs for the 20th Century Future (6 folders)

Scope and Contents Note

Includes comments book.

2001
Offsite-Box: 216 Folder : 42-45 Against the Storm: Images of Lighthouses from the Collections of N-YHS (4 folders)
2001
Offsite-Box: 216 Folder : 46-51 Independence and Its Enemies in New York (6 folders)
2001
Offsite-Box: 216 Folder : 52-58 Up on the Roof: The Culture of New York City Rooftops (7 of 18)
2001
Offsite-Box: 217 Folder : 1-11 Up on the Roof: The Culture of New York City Rooftops (11 of 18)

Scope and Contents Note

Most of the files for this exhibition in this box are the working research files of Kathleen Hulser.

2001
Box: 274 Folder : 8 Up on the Roof: The Culture of New York City Rooftops. Oversize

Scope and Contents Note

Includes oversize photographs; the folder is labeled as "unclear if used in exhibit."

2001
Offsite-Box: 217 Folder : 12 In Memoriam (9/11 Memorial)

Scope and Contents Note

Includes only the comments book.

2001
Offsite-Box: 285 In Memoriam

Scope and Contents

Includes two comment books.

2001
Offsite-Box: 217 Folder : 13 New York September 11 by Magnum Photographers
2001
Offsite-Box: 217 Folder : 14 Luman Reed Gallery

Scope and Contents Note

Includes various documents related to the use or possible use of the Luman Reed Gallery for exhibitions.

2000-2001
Offsite-Box: 218 Folder : 1-6 Flophouse: Life on the Bowery (6 folders)
2001
Offsite-Box: 285 Flophouse: Life on the Bowery (9 folders)

Scope and Contents

Includes comments book.

2001
Offsite-Box: 218 Folder : 7 Exhibition Proposals (Unrealized)
circa 2001-2004
Offsite-Box: 218 Folder : 8-11 The Rosenbergs Reconsidered: The Death Penalty in the Cold War Era (4 folders)
2001
Offsite-Box: 285 The Rosenbergs Reconsidered: The Death Penalty in the Cold War Era (8 folders)

Scope and Contents

Includes color slides of the installation.

2001
Offsite-Box: 218 Folder : 12 Manhattan Unfurled
2001
Offsite-Box: 285 Manhattan Unfurled [Matteo Pericoli] (7 folders)

Scope and Contents

Includes color slides of the installation.

2001
Offsite-Box: 285 Ralph Fasanella's America (9 folders)

Scope and Contents

Includes one DVD (4.7 GB) of uncertain digital content, labeled Fasanella and dated Feb 26, 2002 (several months after exhibition closed).

2001
Offsite-Box: 218 Folder : 13 The British in New York Since 1770
2001
Offsite-Box: 285 Missing: Streetscape of a City in Mourning (4 folders)

Scope and Contents

Includes comments book.

2002
Offsite-Box: 285 Twin Towers Remembered [Camilo Jose Vergara] (5 folders)
2002
Offsite-Box: 218 Folder : 14-22 Family Matters: Century-Old New York City Businesses (9 folders)

Scope and Contents Note

Includes color slides of the installation. Includes 7 CDs labelled overall as "Master CDs," with logos, blow-ups, scrapbook, and other unclear matter.

2002
Offsite-Box: 218 Folder : 23 September 11: One Year Later
2002
Offsite-Box: 218 Folder : 24 World Trade Center Monument (Research File)
circa 2002
Offsite-Box: 218 Folder : 25-28 Reading Uncle Tom's Image: A Reconsideration of Harriet Beecher Stowe's 150 Year-Old Character & His Legacy (4 of 13 folders)

Scope and Contents Note

The bulk of the Reading Uncle Tom files appear to be those of public historian/researcher Kathleen Hulser.

2002
Offsite-Box: 219 Folder : 1-9 Reading Uncle Tom's Image (9 of 13 folders)
2002
Offsite-Box: 284 Reading Uncle Tom's Image (7 folders)
2002
Offsite-Box: 219 Folder : 10 Me, Myself & Infrastructure: Private Lives & Public Works in America
2002
Offsite-Box: 285 Me, Myself & Infrastructure: Private Lives & Public Works in America (7 folders)

Scope and Contents

Includes color slides of the installation.

2002
Offsite-Box: 219 Folder : 11 Building on the Flatiron: The Centenary of a New York Icon
2002
Offsite-Box: 285 Building on the Flatiron: The Centenary of a New York Icon (5 folders)
2002
Offsite-Box: 285 The Tumultuous Fifties: A View from the New York Times Photo Archives (7 folders)

Scope and Contents

Includes slides of the photos.

2002
Offsite-Box: 285 The Angry Dove: 20th Anniversary of the June 12, 1982 Nuclear Disarmament Demonstration (3 folders)
2002
Offsite-Box: 219 Folder : 12 Presidential Manuscript Treasures Revolving Exhibition
2002
Offsite-Box: 219 Folder : 13 Degrees of Latitude: Mapping Colonial America
2002
Offsite-Box: 283 Degrees of Latitude: Mapping Colonial America (4 folders)
2002
Offsite-Box: 219 Folder : 14 Life on the Lapel
2002
Offsite-Box: 283 Life on the Lapel (6 folders)

Scope and Contents

Includes color slides of the installation. Includes comments book.

2002
Offsite-Box: 219 Folder : 15 Freedom: A History of US
2002
Offsite-Box: 283 Freedom: A History of US (4 folders)
2002
Offsite-Box: 283 Gouverneur Morris Treasures (4 folders)
2002
Offsite-Box: 283 Home of the Free: A Student Photojournalism Project (2 folders)
2002
Offsite-Box: 283 New York Diary: The Collages of John Evans (6 folders)
2002
Offsite-Box: 284 Portrait of the Art World: A Century of ARTnews Photographs (8 folders)
2002
Offsite-Box: 284 The Games We Played: American Board & Table Games from the Liman Collection (8 folders)

Scope and Contents

Includes transparencies of games, 5 CDs of digital images of exhibition content, and color slides of the installation.

2002
Offsite-Box: 219 Folder : 16 Seat of Empire: Napoleon's Armchair from Malmaison to Manhattan
2002
Offsite-Box: 284 Seat of Empire: Napoleon's Armchair from Malmaison to Manhattan (13 folders)

Scope and Contents

Includes color slides of the installation. Includes 5 CD-Rs with digital images of "virtual restoration" and perhaps other images.

2002
Offsite-Box: 219 Folder : 17-20 Course of Empire: Thomas Cole and the Hudson River School Tradition of Landscape Painting (4 folders)
2003
Offsite-Box: 220 Folder : 1 Enterprising Women: 250 Years of American Business
2003
Offsite-Box: 220 Folder : 2 Three Women Photographers [Beals, Hervey, Hewitt]

Scope and Contents Note

Includes only a services agreement with a consulting curator.

2003
Offsite-Box: 283 Three Women Photographers [Beals, Hervey, Hewitt] (2 folders)
2003
Offsite-Box: 220 Folder : 3 African American Masters: Highlights from the Smithsonian American Art Museum

Scope and Contents Note

Includes color slides of objects.

2003
Offsite-Box: 220 Folder : 4 Telling Lives Kiosk

Scope and Contents Note

Also referred to as the LifeTimes project. The file also has a seemingly unrelated draft budget for the Madison Square Garden 125th Anniversary exhibition (planned for 2004).

2003
Offsite-Box: 220 Folder : 5 Remembering the Forgotten Ones: Selections from the Milton Rogovin Collection
2003
Offsite-Box: 283 Julz Rulz: Inside the Mind of Jules Feiffer and Feiffer's Family Tree (10 folders)

Scope and Contents

Includes color slides of the intallation. Includes 3 CD-Rs of digital images and text panels.

2003
Offsite-Box: 220 Folder : 6 Bella Landauer: Collector of Enterprise
2003
Offsite-Box: 283 Bella Landauer: Collector of Enterprise (5 folders)
2003
Offsite-Box: 220 Folder : 7 Children at Risk: Protecting New York City's Youths
2003
Offsite-Box: 220 Folder : 8 Recovery: The World Trade Center Recovery Operation at Fresh Kills
2003
Offsite-Box: 220 Folder : 9 Home Sewn / Pins & Needles: Sewing Crafts & Trades in New York
2003
Offsite-Box: 220 Folder : 10 Ann Zane Shanks: Behind the Lens
2003
Offsite-Box: 220 Folder : 11-17 Petropolis: A Social History of Urban Animal Companions (7 of 10 folders)

Scope and Contents Note

Includes the research files.

2003
Offsite-Box: 221 Folder : 1-3 Petropolis: A Social History of Urban Animal Companions (3 of 10 folders)
2003
Offsite-Box: 221 Folder : 4 If Elected: Campaigning for the Presidency / Campaigns on Cotton

Scope and Contents Note

Some documents for these election-themed exhibitions appear to have been carried forward to the files of a 2009 exhibition If Elected: the Game of American Politics; see those folders below.

2004
Offsite-Box: 221 Folder : 5 From the Classroom to the World: Hine, Ulmann, Strand, Arbus, and the Ethical Culture Fieldston School
2004
Offsite-Box: 221 Folder : 6 Times Square Centennial
2004
Offsite-Box: 221 Folder : 7 Radical Hospitality
2004
Offsite-Box: 221 Folder : 8 Treasures (Rotations)
circa 2004
Offsite-Box: 221 Folder : 9 Around Town Underground: The NYC Subway in Prints From the Collection of Reba & Dave Williams
2004
Offsite-Box: 221 Folder : 10 Birds of Central Park: Audubon's Watercolors
2003
Offsite-Box: 221 Folder : 11-20 The General Slocum and Little Germany (10 folders)

Scope and Contents Note

Includes the research files of public historian Kathleen Hulser.

2004
Box: 274 Folder : 2 Tiffany Window Installation. Oversize

Scope and Contents Note

Includes material from designer Stephen Saitas concerning installation of The Good Shepherd window panels.

2004
Offsite-Box: 222 Folder : 1-11 Alexander Hamilton: The Man Who Made Modern America (11 folders)

Scope and Contents Note

Includes the Acoustiguide scripts and audio CDs for the both the adult and children's tours.

2004
Offsite-Box: 298 Alexander Hamilton

Scope and Contents

Includes several loan files for the exhibition.

2004
Offsite-Box: 222 Folder : 12-14 Nature and the American Vision: The Hudson River (3 folders)
2005
Offsite-Box: 222 Folder : 15 Hudson River Travel
2005
Offsite-Box: 222 Folder : 16 Hudson River Rotations
2006
Offsite-Box: 222 Folder : 17-18 Audubon's Aviary (2 folders)

Scope and Contents Note

Includes the press kit for the exhibition, the second of a planned five part annual Audubon exhibition. The kit includes a CD of images.

2006
Offsite-Box: 223 Folder : 1-11 Slavery in New York (11 folders)

Scope and Contents Note

Includes comment books and CD of "selected media presentations."

2005
Box: 274 Folder : 9 Slavery in New York. Oversize

Scope and Contents Note

Includes the guide to the exhibition, in the form of a copy of the Amsterdam News.

2005
Offsite-Box: 224 Folder : 1-8 New York Divided: Slavery & The Civil War (8 folders)

Scope and Contents Note

Many of the records refer to this exhibition as Slavery 2 or Slavery II. Includes publicity material with a CD and a comments book.

2006
Box: 274 Folder : 9 New York Divided: Slavery & The Civil War. Oversize

Scope and Contents Note

Includes the guide to the exhibition, in the form of a copy of the New York Post.

2006
Offsite-Box: 224 Folder : 9-15 Legacies: Contemporary Artists Reflect on Slavery (7 of 16 folders)

Scope and Contents Note

Includes comments book and a 10 minute DVD of the installation.

2006
Offsite-Box: 225 Folder : 1-9 Legacies: Contemporary Artists Reflect on Slavery (9 of 16 folders)
2006
Offsite-Box: 225 Folder : 10-15 Finding Priscilla's Children: The Roots and Branches of Slavery (5 folders)
2006
Offsite-Box: 225 Folder : 16-19 Historical Fictions: Edward Lamson Henry's Paintings of the Past and Present (4 folders)
2006
Offsite-Box: 225 Folder : 20 Viktor Schreckengost's 100th Birthday
2006
Offsite-Box: 225 Folder : 21 Gilded Age Sculptures (Lower Level)

Scope and Contents Note

Includes CD of installation images.

2006
Offsite-Box: 225 Folder : 22 Cafe Corridor, Lower Level, Checklist
2006
Offsite-Box: 225 Folder : 23 Winter Wonderland (Lower Level)
2006
Offsite-Box: 225 Folder : 24 Suspicious Truths: Politics & the Press in American History
2006
Offsite-Box: 226 Folder : 1-4 Group Dynamics: Family Portraits & Scenes of Everyday Life at N-YHS (4 folders)

Scope and Contents Note

Includes CDs of images

2006
Offsite-Box: 226 Folder : 5-10 Elegy in the Dust: September 11th and the Chelsea Jeans Memorial (6 folders)
2006
Offsite-Box: 226 Folder : 11-16 Here Is New York: Remembering 9/11 (6 folders)

Scope and Contents Note

Includes comments book.

2007
Offsite-Box: 226 Folder : 17 Zouaves (in Print Room Corridor)
2007
Offsite-Box: 226 Folder : 18 Carry Me Home: Dispatches from the Civil War
2007
Offsite-Box: 226 Folder : 19 The Confectionary States of America

Scope and Contents Note

Also referred to simply as "Sugar," this was a self-guided tour through the Henry Luce III Center for the Study of American Culture.

2007
Offsite-Box: 227 Folder : 1-5 Kindred Spirits: Asher B. Durand and the American Landscape (5 folders)

Scope and Contents Note

These files appear to relate to outgoing loans for an exhibition at other institutions. Nonetheless, there may be documents here related to the Durand exhibition held at N-YHS around the same time (see next entry).

2007
Offsite-Box: 227 Folder : 6-8 The World of Asher B. Durand: The Artist in Antebellum New York (3 folders)

Scope and Contents Note

See also the previous entry for the Kindred Spirits exhibition.

2007
Offsite-Box: 227 Folder : 9-15 Life's Pleasures: The Ashcan Artists' Brush with Leisure (7 folders)

Scope and Contents Note

Includes the press kit with CDs of images.

2007
Offsite-Box: 227 Folder : 16 Audubon's Aviary: Natural Selection

Scope and Contents Note

Includes the press kit for the third of a five part annual Audubon exhibition.

2007
Offsite-Box: 227 Folder : 17 John B. Snook: Architect of New York's Downtown Streetscape
2007
Offsite-Box: 228 Folder : 1-23 A New Light on Tiffany: Clara Driscoll & the Tiffany Girls (23 of 52 folders)

Scope and Contents Note

Includes CDs of images and audio soundtracks, and comment books. Includes extensive files on the traveling aspect of the exhibition, especially in the following two boxes.

2007
Offsite-Box: 229 Folder : 1-22 A New Light on Tiffany: Clara Driscoll & the Tiffany Girls (22 of 52 folders)
2007
Offsite-Box: 230 Folder : 1-7 A New Light on Tiffany: Clara Driscoll & the Tiffany Girls (7 of 52 folders)
2007
Offsite-Box: 230 Folder : 8-18 French Founding Father: Lafayette's Return to America (11 of 71 folders)
2007
Offsite-Box: 231 Folder : 1-21 French Founding Father: Lafayette's Return to America (21 of 71 folders)

Scope and Contents Note

Includes a DVD of Lafayette: The Lost Hero. Dated May 21, 2009, with a TRT of 1:24:00,this is a "rough cut," presumably of the PBS show of the same name released in 2010.

2007
Offsite-Box: 232 Folder : 1-39 French Founding Father: Lafayette's Return to America (39 of 71 folders)
2007
Offsite-Box: 227 Folder : 18-20 Nation at the Crossroads: New York Debates the Constitution (3 folders)
2008
Offsite-Box: 233 Folder : 1-13 Drawn by New York: Six Centuries of Watercolors & Drawings at N-YHS (13 folders)
2008
Offsite-Box: 233 Folder : 14-17 If Elected: The Game of American Politics (4 folders)

Scope and Contents Note

The files also include documents from an earlier (2004) election-themed exhibition Campaigns on Cotton.

2004, 2008
Offsite-Box: 234 Folder : 1-10 Woven Splendor from Timbuktu to Tibet: Exotic Rugs and Textiles from New York Collectors (10 folders)
2008
Offsite-Box: 234 Folder : 11-13 Allure of the East: Orientalism in New York (3 folders)
2008
Offsite-Box: 234 Folder : 14 Victor Prevost: Early Photographer of New York
2008
Offsite-Box: 234 Folder : 15 Plague in Gotham / Cholera 1832
2008
Offsite-Box: 234 Folder : 16 Audubon's Aviary: Portraits of Endangered Species

Scope and Contents Note

Includes publicity material with a CD.

2008
Offsite-Box: 234 Folder : 17-19 A New President Takes Command: FDR's First Hundred Days (3 folders)

Scope and Contents Note

Includes CDs with object images.

2008
Offsite-Box: 235 Folder : 1-18 Grant and Lee in War and Peace (18 folders)

Scope and Contents Note

Includes CDs of publicity material and a teen audio tour.

2008
Offsite-Box: 234 Folder : 20 FDR's Brain Trust and the Beginning of the New Deal
2009
Offsite-Box: 234 Folder : 21-22 Landmarks of New York (2 folders)
2009
Offsite-Box: 234 Folder : 23 Colonial Portraits
2009
Offsite-Box: 234 Folder : 24-25 John Brown: The Abolitionist and His Legacy (2 folders)
2009
Offsite-Box: 234 Folder : 26 Ariadne: The Great American Nude
2009
Offsite-Box: 234 Folder : 27 Luce Rotations (Audubon)
2009
Offsite-Box: 234 Folder : 28 Taking the Oath: The First Presidential Inauguration
2009
Offsite-Box: 234 Folder : 29 Intimate Lincoln / Low Light Lincoln
2009
Offsite-Box: 235 Folder : 19-21 Dutch New York Between East & West: The World of Margrieta van Varick (3 folders)
2009
Offsite-Box: 236 Folder : 1-17 Lincoln and New York (17 of 29 folders)
2009
Offsite-Box: 237 Folder : 1-12 Lincoln and New York (12 of 29 folders)
2009
Box: 274 Folder : 1 Lincoln and New York. Oversize

Scope and Contents Note

Includes two mounted posters and two mounted photographs of publicity signage.

2009
Offsite-Box: 238 Folder : 1-15 Breakthrough: The Dramatic Story of the Discovery of Insulin (15 folders)
2010
Box: 274 Folder : 5 Breakthrough: The Dramatic Story of the Discovery of Insulin. Oversize

Scope and Contents Note

Includes the exhibition poster, signed by N-YHS staff.

2010
Offsite-Box: 239 Folder : 1-13 Nueva York (13 of 56 folders)

Scope and Contents Note

Includes Marci Reaven's research notes, CDs of the gallery, a CD of a film by Steeplechase Films, and more.

2010
Offsite-Box: 240 Folder : 1-14 Nueva York (14 of 56 folders)
2010
Offsite-Box: 241 Folder : 1-16 Nueva York (16 of 56 folders)
2010
Offsite-Box: 242 Folder : 1-13 Nueva York (13 of 56 folders)
2010
Box: 274 Folder : 4 Nueva York. Oversize

Scope and Contents Note

Includes the Proclamation from the Council of the City of New York naming April 29, 2010, as New York Historical Society and El Museo del Barrio Appreciation Day.

2010
Offsite-Box: 243 Folder : 1-10 The Grateful Dead: Now Playing at N-YHS (10 folders)
2010
Drawer: 12A-B10 Folder : 17 The Grateful Dead: Now Playing at N-YHS. Oversize

Scope and Contents Note

Includes one poster.

2010
Offsite-Box: 316 Exhibition ephemera

Scope and Contents

The box includes miscellaneous ephemera, mostly related to exhibitions. Includes gallery texts, including large font texts, pamphlets, brochures, publicity packets, etc. There are several CDs with digital images and related material.

circa 2000s-2010s
Offsite-Box: 243 Folder : 11 Great Hall Exhibition / New York Rising: New York and the Founding of the United States
2011
Box: 274 Folder : 7 Revolution! The Atlantic World Reborn

Scope and Contents Note

Includes the Design Control Package (May 2011) and the invitation for the re-opening of the N-YHS galleries (November 2011)

2011
Offsite-Box: 243 Folder : 12 Treasures of American Folk Art: Elie Nadelman, Pioneer Collector

Scope and Contents Note

Includes early concept papers for a possible exhibition.

2011
Offsite-Box: 243 Folder : 13 Howard Thain

Scope and Contents Note

Includes only a CD labeled as having 4 selected scenes from "Tite (?) Crowd."

2012
Offsite-Box: 243 Folder : 14 Smallpox, Vaccination & Civil Liberties in New York

Scope and Contents Note

Includes only a DVD of a video, possibly used in the exhibition.

2012
Offsite-Box: 244 Folder : 1-9 Stories in Silver: Four Centuries of Silver in New York (9 folders)

Scope and Contents Note

Includes CD of the audio tour and a "Smithers video," presumably used in the exhibition.

2012
Offsite-Box: 277 Folder : - The Vietnam War: 1945-1975

Scope and Contents

Includes the 15 comment books from the exhibition, a 337 page unedited typescript of the comments, and the edited selections presented on-line at vietnamwar.nyhistory.org. (At present no other records about the exhibition have been transferred to the archives.)

2017-2018

Subseries II.B. Audubon Traveling Exhibition, 1984-1996. 5.17 Linear feet

Scope and Contents Note

The subseries includes the records related to the 1990s traveling exhibition John James Audubon: The Watercolors for The Birds of America. The exhibition included about 100 of N-YHS's Audubon works and was the first time N-YHS had ever allowed the watercolors to travel. The exhibition venues were the National Gallery of Art, Museum of Fine Arts Boston, Detroit Institute of Arts, Art Institute of Chicago, Museum of Fine Arts Houston, Memphis Brooks Museum of Art, Seattle Art Museum, and the Fine Arts Museum of San Francisco.

The subseries includes the early planning documents for the exhibition and the files related to specific venues, including contractual agreements, object lists, designs, labels, shipping, publicity, insurance, funding, and other matters. Correspondence with venues that did not show the exhibition are included. Although planning for the exhibition began about 1990, the subseries also includes inquiries and other Audubon-related matter back to 1984 that was filed with the exhibition records. The subseries also includes photocopies of correspondence with American Heritage dating back to the 1960s, but this appears to be redundant of the originals in Series I. Select Collections Correspondence.

A companion volume was also produced: John James Audubon: The Watercolors for The Birds of America, edited by Annette Blaugrund and Theodore E. Stebbins, Jr. and published by Villard Books in 1993. The subseries includes various files concerning the arrangements for the publication of this catalogue.

Arrangement Note

The subseries is roughly arranged by topic. Files related to specific venues are first, followed by more general exhibition planning and logistical files, object lists, funding, general correspondence, catalogue arrangements, and other product development.

Processing Information Note

The subseries was processed to a minimal extent by archivist Larry Weimer in October 2016. The material remains in its original folders.

One additional box of documents was transferred to the archives in 2019 and added to the finding aid in April 2021.

Container 1 Container 2   Title Date
Offsite-Box: 245 Folder : 1-10 Planning Files (10 folders)
1992-1994
Offsite-Box: 246 Folder : 1-9 Planning Files (9 folders)
1992-1994
Offsite-Box: 247 Folder : 1-11 Planning Files (12 folders)
1990-1996
Offsite-Box: 248 Folder : 1-23 Planning Files (23 folders)
1992-1995
Offsite-Box: 249 Folder : 1-13 Planning Files (13 folders)
1986-1995
Offsite-Box: 250 Folder : 1-23 Planning Files (23 folders)
1990-1994
Offsite-Box: 251 Folder : 1-18 Planning Files (18 folders)

Scope and Contents Note

This box includes some 1980s general correspondence and 1980s exhibition material concerning the Audubon watercolors.

1984-1994
Offsite-Box: 252 Folder : 1-10 Planning Files (10 folders)
1990-1994
Offsite-Box: 253 Folder : 1-22 Planning Files (22 folders)
1987-1994
Offsite-Box: 254 Folder : 1-17 Planning Files (17 folders)

Scope and Contents Note

Also includes photocopies of correspondence with American Heritage from the 1960s-1980s.

1991-1994
Offsite-Box: 278 Planning Files (17 folders)

Scope and Contents

Includes, among other documents, black and white photographs and color slides of the exhibition. This box of material was added to the finding aid in April 2021.

1980s-1990s
Drawer: 12A-B10 Folder : 16 Planning Files. Oversize

Scope and Contents Note

Includes two blueline drawings of gallery lay-outs, for the Museum of Fine Arts, Houston and for the Detroit Institute of Art.

1994
Drawer: 12A-B10 Folder : 17 Planning Files. Oversize

Scope and Contents Note

Includes the publicity poster for the exhibition at the Art Institute of Chicago.

1994

Subseries II.C. Jack Rutland and Margaret Tamulonis Files, 1992-1998. 5.17 Linear feet

Scope and Contents Note

The subseries includes files that appear to have come from Jack Rutland and Margaret Tamulonis. Rutland joined N-YHS in 1992 as Associate Registrar for Collections, later advancing to Director of Collections & Exhibitions and, in September 1996, to Director of the Museum. Tamulonis joined N-YHS in late 1993 as Collections Management Assistant, later advancing to Registrar responsibilities as Rutland advanced. Rutland and Tamulonis left N-YHS in the late 1990s. The files principally concern the planning for various exhibitions in the mid-1990s, especially Treasury of the Past (1995),  2 X Immortal: Elvis & Marilyn (1995),  Scaasi: The Joy of Dressing Up (1996), and  Becoming Eleanor Roosevelt: The Early New York Years (1995). The Scaasi fashion exhibition files have detailed dressing records, control records, dismantling records, and color photographs of the exhibited fashions and mannequins, in addition to the usual exhibition documentation. Rutland's files also include proposed exhibitions, general museum matters (e.g., research requests, object donation offers) and administrative files (e.g., budgets).

See also the Subseries of General Exhibition files because those include additional folders for some of the exhibitions found here.

Arrangement Note

The files are arranged in two sets, with Rutland's files first, followed by those of Tamulonis. Within each set, the more substantive exhibition files are presented first.

Processing Information Note

Portions of the Scaasi exhibition files were processed likely in the 2000s. The subseries as a whole was processed to a minimal extent by archivist Larry Weimer in October 2016. Most of the material remains in its original folders.

Container 1 Container 2   Title Date
Box: - Folder : - Jack Rutland Files
-
Offsite-Box: 255 Folder : 1-6 Exhibition at The Equitable Gallery (6 folders)
1992-1994
Offsite-Box: 255 Folder : 7-10 2 X Immortal: Elvis & Marilyn (4 folders)

Scope and Contents Note

Thematic titles to this exhibition also appear in the records as Creating Fame and  Fame and Glory.

1993-1995
Offsite-Box: 256 Folder : 1-17 Treasury of the Past (17 of 21 folders)

Scope and Contents Note

Includes files related to the exhibition of N-YHS collection highlights that was installed to mark the re-opening of the N-YHS galleries. "Treasures," "Treasury," and "N-YHS Treasures" are common shorthand names for the exhibition used in these and other files.

1994-1995
Offsite-Box: 257 Folder : 1-4 Treasury of the Past (4 of 21 folders)
1994-1995
Offsite-Box: 257 Folder : 5-7 Stonewall History Project (3 folders)
1992
Offsite-Box: 257 Folder : 8 Executive Mansion Exhibition
1993
Offsite-Box: 257 Folder : 9 New York Foundling Hospital 125th Anniversary Exhibition (Proposed)
1994
Offsite-Box: 257 Folder : 10 Tiffany Gallery Refurbishing
1994-1995
Offsite-Box: 257 Folder : 11 Negro Burial Ground. Crolius Pottery (Proposed Exhibition)
1994
Offsite-Box: 257 Folder : 12 Schedules of Exhibitions
1994
Offsite-Box: 257 Folder : 13 China Birds Installation
1994-1995
Offsite-Box: 257 Folder : 14-15 On the Avenue, Fifth Avenue (2 folders)
[1995]
Offsite-Box: 257 Folder : 16 Luman Reed Gallery. Reinstallation
1995
Offsite-Box: 258 Folder : 1 Siskind Portrait of Jacqueline Kennedy
1995
Offsite-Box: 258 Folder : 2 Zelda: By Herself (Proposed Exhibition)
1995
Offsite-Box: 258 Folder : 3 Sigmund Freud: Conflict & Culture (Proposed Exhibition)
1995
Offsite-Box: 258 Folder : 4 Shaker Art, Life & Belief (Proposed Exhibition)
1995
Offsite-Box: 258 Folder : 5 Pocahontas
1995
Offsite-Box: 258 Folder : 6 Wharton Costumes
1995
Offsite-Box: 258 Folder : 7 Dexter Hall Renovation
1995
Offsite-Box: 258 Folder : 8 Sony. Across the Sea of Time Benefit
1995
Offsite-Box: 258 Folder : 9 Theater of History
1995
Offsite-Box: 258 Folder : 10 Bard Retrospective (Proposed Exhibition)
1995
Offsite-Box: 258 Folder : 11 Brin Diaries
1995
Offsite-Box: 258 Folder : 12 World War II
1995
Offsite-Box: 258 Folder : 13 Maps
1995
Offsite-Box: 258 Folder : 14 New York Academy of Medicine (Proposed Exhibition)
1995
Offsite-Box: 258 Folder : 15 Tenement Museum/Rabinowitz Material
1995
Offsite-Box: 258 Folder : 16 Miscellaneous Proposed Exhibitions
1995
Offsite-Box: 258 Folder : 17 Mike Wallace Exhibition Write-ups
1995
Offsite-Box: 258 Folder : 18-19 New York: Then and Now: The Upper West Side (2 folders)
1995-1996
Offsite-Box: 258 Folder : 20 Steeplechase Films
1995-1996
Offsite-Box: 258 Folder : 21 Wrought in Common Clay: New York Stoneware from N-YHS Collections
1995-1996
Offsite-Box: 259 Folder : 1 The Legacy of Frederick Law Olmsted. Canadian Centre for Architecture (Proposed Exhibition)
1995
Offsite-Box: 259 Folder : 2 New York Etchings
1996
Offsite-Box: 259 Folder : 3-5 Audubon Exhibition (Taking Flight) (3 folders)

Scope and Contents Note

Includes some documents related to the Audubon traveling exhibition of the mid-1990s.

1996-1997
Offsite-Box: 259 Folder : 6 Exhibition Summaries & Timeline
1993-1995
Offsite-Box: 259 Folder : 7 Potential Exhibit with Parsons School of Design

Scope and Contents Note

Includes color slides and associated inventory, presumably of proposed exhibition content.

1995-1996
Offsite-Box: 259 Folder : 8 Pending Exhibitions Status

Scope and Contents Note

Includes exhibition proposals.

1994
Offsite-Box: 259 Folder : 9 The History of New York Exhibition Planning Binder
1995-1996
Offsite-Box: 260 Folder : 1-5 Budgets (5 folders)

Scope and Contents Note

Includes exhibition and general museum budgets.

1994-1998
Offsite-Box: 260 Folder : 6 Proposal from the Department of Visitor Services
1996
Offsite-Box: 260 Folder : 7-8 Incoming Research Requests (2 folders)
1994-1995
Offsite-Box: 260 Folder : 9-11 Purchase or Gift Offers (3 folders)
1995
Offsite-Box: 260 Folder : 12 John Rogers Sculpture Group Survey
1993
Offsite-Box: 260 Folder : 13-15 Conservation Grants (3 folders)
1994-1995
Offsite-Box: 260 Folder : 16-27 Administrative Matters (12 folders)

Scope and Contents Note

Includes general staff memos, calendars, notes on signage and computerization, etc. Some memos concerning exhibitions are in these folders.

1992-1995
Box: - Folder : - Margaret Tamulonis Files
-
Offsite-Box: 261 Folder : 1-15 Scaasi: The Joy of Dressing Up (15 of 42 folders)
1996-1997
Offsite-Box: 262 Folder : 1-15 Scaasi: The Joy of Dressing Up (15 of 42 folders)
1996-1997
Offsite-Box: 264 Folder : 1-3 Scaasi: The Joy of Dressing Up (3 of 42 folders)
1996-1997
Offsite-Box: 263 Folder : 1-9 Scaasi: The Joy of Dressing Up (9 of 42 folders)
1996-1997
Drawer: 12A-B10 Folder : 16 Scaasi: The Joy of Dressing Up. Oversize

Scope and Contents Note

Includes two copies of the plan, elevation, and details.

1996
Offsite-Box: 264 Folder : 4-7 Metropolitan Lives: The Ashcan Artists and Their New York (4 folders)
1996
Offsite-Box: 265 Folder : 1-19 Becoming Eleanor Roosevelt: The Early New York Years (19 folders)
1995-1996
Offsite-Box: 266 Folder : 1 Staffordshire Exhibition
1994
Offsite-Box: 266 Folder : 2 What A Crock! New York State Stoneware
1994-1996
Offsite-Box: 266 Folder : 3 Clement Clarke Moore
1995-1996
Offsite-Box: 266 Folder : 4 Then & Now: Upper West Side
1996
Offsite-Box: 266 Folder : 5 Mormon Exhibition
1997
Offsite-Box: 266 Folder : 6 Meyerowitz
1996
Offsite-Box: 266 Folder : 7 Boltanski: Inventory
1995
Offsite-Box: 266 Folder : 8 Perspectives on New York: Selections from the Map Collection
1995
Offsite-Box: 266 Folder : 9 New York Celebrates the End of the War (WWII)
1995
Offsite-Box: 266 Folder : 10 Chappaqua Library
1996
Offsite-Box: 266 Folder : 11 Hearts(?)
Undated
Offsite-Box: 266 Folder : 12 A Stitch in Time
Undated
Offsite-Box: 266 Folder : 13 Arts & Antiques / 5th Ave. (Artists & Artisans of Early New York)
1996
Offsite-Box: 266 Folder : 14 Robert Fulton
1996
Offsite-Box: 266 Folder : 15 Tiffany
1995
Offsite-Box: 266 Folder : 16 Nieuw Amsterdam
1996
Offsite-Box: 266 Folder : 17 Audubon
1996-1997

Subseries II.D. Kimberly Orcutt Files, 1986-2012. 2.5 Linear feet

Scope and Contents Note

The subseries includes files of Kimberly Orcutt, an Associate Curator of American Art at N-YHS circa 2005-2012. Much of the material in the subseries concerns Orcutt's work for the exhibition and catalogue John Rogers: American Stories (2012). In addition to planning documents and images (many in CD and DVD digital format), the files hold Orcutt's research sources and related photocopies for  Rogers. Three other exhibitions are also represented in the subseries:  Life's Pleasures: The Ashcan Artists' Brush with Leisure (2006),  Swing Time: Reginald Marsh and Thirties New York (2012), and  Young New York (2007), an exhibition at the Park Avenue Bank Gallery. The files also hold offers of objects for purchase or donation and incoming research inquiries.

Arrangement Note

The subseries is arranged in chronological order.

Processing Information Note

The subseries was processed to a minimal extent by archivist Larry Weimer in October 2016. The material remains in the original folders.

Container 1 Container 2   Title Date
Offsite-Box: 267 Folder : 1-2 Offered for Gift or Purchase (2 folders)
2007-2008
Offsite-Box: 267 Folder : 3 Inquiries
2006-2011
Offsite-Box: 268 Folder : 1 Life's Pleasures: The Ashcan Artists' Brush with Leisure

Scope and Contents Note

Includes 3 CDs of uncertain content.

2005-2007
Offsite-Box: 268 Folder : 2 Ashcan Symposium
2007
Offsite-Box: 268 Folder : 3 Park Avenue Bank Gallery / Young New York
2006-2007
Offsite-Box: 268 Folder : 4-6 Swing Time: Reginald Marsh and Thirties New York (3 folders)

Scope and Contents Note

Includes 5 CDs of images and 1 CD of the NEA grant application.

2010-2012
Offsite-Box: 269 Folder : 1-9 John Rogers: American Stories (9 of 44 folders)

Scope and Contents Note

Includes color slides of John Rogers: Household Gods installation. Includes 9 DVDs of videos and images, including of the installation of the exhibition at Palmer Museum of Art.

2006-2012
Offsite-Box: 270 Folder : 1-17 John Rogers: American Stories (17 of 44 folders)
1986-circa 2010
Offsite-Box: 271 Folder : 1-10 John Rogers: American Stories (10 of 44 folders)

Scope and Contents Note

This box includes only photocopies of Rogers-related research material.

circa 2010
Offsite-Box: 272 Folder : 1-8 John Rogers: American Stories (8 of 44 folders)

Scope and Contents Note

This box includes only photocopies of Rogers-related research material.

circa 2010

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Series III. Curatorial and Administration Files, 1934-2016. 50.87 Linear feet

Scope and Contents Note

The Curatorial and Administration Files series includes records of the museum curatorial staff, principally Mary C. Black (1970-1982), Holly Hotchner (1989-1994), and Annette Blaugrund (1989-1995). The series also holds records of the museum staff's recommendations to the Board Museum Collections Committee. In large part, the files include correspondence concerning proposed exhibitions, general exhibition scheduling, research inquiries, offers of objects for accession, object surveys, and other museum matters. Hotchner's files, especially, also include conservation and general administration matters. Although the bulk of the files date from the 1980s to 1990s, there is a set of files from as early as 1939, the point in time when N-YHS first began to expand and professionalize its museum staff. These early files include accession notes, loan records, and other museum matters.

Arrangement Note

The series is organized in the following subseries:

Subseries III.A. General Files

Subseries III.B. Museum Collections Committee Files RESTRICTED

Subseries III.C. Mary Black Files

Subseries III.D. Holly Hotchner Files

Subseries III.E. Annette Blaugrund Files

Subseries III.F. Margaret (Margi) Hofer Files RESTRICTED

Subseries III.G. Various Curatorial Files

Access Restrictions

Portions of the series are restricted. See the Access Restrictions note at the subseries level.

Subseries III.A. General Files, 1934-1966, 1985-2001. 5.42 Linear feet

Scope and Contents Note

This subseries includes files from the Museum Department that have a mix of subject matter and that seem to have been created over time by various staff members, or perhaps by a single but no longer identifiable staff member (i.e., of mixed or uncertain provenance). Additional materials will likely accrue to the subseries over time. As of 2016, there are two "sets" of records in the subseries, designated in the container list simply as "Set A" and "Set B."

Set A includes files that combine both registrar and curatorial matters. The bulk of these files span 1939-1949, dating from the earliest days when N-YHS expanded its museum professional staff. The principal contributors to these files appear to be Carolyn Scoon (Registrar and later Assistant Curator, ranging from the 1940s to about 1966) and H. Maxson Holloway (Curator during part of the 1940s). The date range of the files extends to the 1960s so correspondence to Director R.W.G. Vail and others do appear, in addition to Scoon. The correspondence primarily concerns offers of objects accepted and declined, inquiries regarding objects, loans to and from N-YHS for exhibitions, photograph permissions, and other object-related matters. The subseries includes extensive information about accessions in the form of correspondence, accession receipts, lists, appraisals, and acknowledgements. Library accessions are reflected in these records to a significant degree as well as those of the museum. Donors/correspondents are noted in the container list below when they are represented in a file by substantive documentation or lengthy object lists.

Set B includes more recent (1993-2002) files of inquiries and declined accession offers.

Arrangement Note

The subseries includes various sets of general files produced by the Museum Department over time and these are presented in roughly chronological order or in the order they were accessioned into the archives. The start of each discrete set is labeled in the container list as "Set A," "Set B," and so forth. The arrangement of each set varies, as follows:

Set A follows original order. This was alphabetical by correspondent, though some collection names, if different from the donor, were used to determine filing. Set A has a complete A-Z run that is followed by a second A-Z run. These have overlapping content and the second run simply appears to be additional related documents found at a later time.

Set B follows original order. This was chronological, with folders of correspondence for each month. At the end of the set are folders of declined offers, arranged alphabetically by the offering correspondent or object. Regardless of the fact that these particular files were segregated in the original files, correspondence concerning declined offers can also be found in the main run of Set B.

Processing Information Note

The Set A documents were processed likely in the 1990s. Set B was processed by archivist Larry Weimer in 2016 to a minimal extent; those documents remain in their original folders. The contents of both sets were described by Weimer in 2016 and integrated in a finding aid with other museum records.

Container 1 Container 2   Title Date
Box: - Folder : - Set 1
193x-196x
Box: 56 Folder : 1 Museum/Registrar Files. A

Scope and Contents Note

Includes, among others: Arkenburgh, Arnold, Andre, Agnew, Ainslie, American Museum of Natural History (loan of Catlin paintings for N-YHS's 1941 exhibition), auction receipts from Gimbel's.

1939-1965
Box: 56 Folder : 2-3 Museum/Registrar Files. B (2 folders)

Scope and Contents Note

Includes, among others: Blake, Belknap, Bennet, Beekman, Berry, Oscar Barck (Field Exploration), Boardman, Barlow, Brainard.

1939-1956
Box: 56 Folder : 4-5 Museum/Registrar Files. Blair, Mrs. J. Insley (2 folders)
1934-1942
Box: 56 Folder : 6-7 Museum/Registrar Files. C (2 folders)

Scope and Contents Note

Includes, among others: Cox, Connor, Cooper Union (loan for 1941 exhibition of textiles at N-YHS), Clement, Corell, Constant, Constantine.

1939-1949
Box: 57 Folder : 1 Museum/Registrar Files. D

Scope and Contents Note

Includes, among others: Dietrich, von Drehle, Dyer, Day.

1940-1960
Box: 57 Folder : 2 Museum/Registrar Files. De Groot, Adelaide Milton
1940-1947
Box: 57 Folder : 3 Museum/Registrar Files. E

Scope and Contents Note

Includes, among others: Erwin, Van Horne Ellis.

1939-1953
Box: 57 Folder : 4 Museum/Registrar Files. F

Scope and Contents Note

Includes, among others: de Luze Foley, Stuyvesant Fish.

1939-1958
Box: 57 Folder : 5 Museum/Registrar Files. G

Scope and Contents Note

Includes, among others: Greenwood, Guernsey, Norvin Green, Richard Gosman estate, Gruver, Gilder.

1939-1961
Box: 57 Folder : 6-7 Museum/Registrar Files. H (2 folders)

Scope and Contents Note

Includes, among others: Hand, Marian S. Hornor (loan of objects for N-YHS's 1942 St. Nicholas exhibition), Edgar C. Hyman Co., Havemeyer, Healy, Hirsch (loan of Benjamin West-related paintings by N-YHS to Allentown Art Museum), Hazen Hyde, Hudson River Line, Hanrick.

1939-1962
Box: 58 Folder : 1 Museum/Registrar Files. I-J

Scope and Contents Note

Includes, among others: Irwin, Jackson.

1939-1963
Box: 58 Folder : 2 Museum/Registrar Files. L

Scope and Contents Note

Includes, among others: Ellouise Baker Larsen, Landauer, Rita Lawrence.

1939-1959
Box: 58 Folder : 3-4 Museum/Registrar Files. M-N (2 folders)

Scope and Contents Note

Includes, among others: Marwick, Macomber & Co. and other institutions/museums beginning with M (loan of textiles for N-YHS 1941 exhibition), Megrue, McKesson, Murphy, Newton, Catherine Mackie, Merritt, Abbie C. Miller, Mott.

1939-1966
Box: 58 Folder : 5 Museum/Registrar Files. O-Q

Scope and Contents Note

Includes, among others: Overton, Odell, Walter S. Poor, Prentis, F.E. Ogden (includes original photographs and descriptions of donated models of New York buildings), Beecher Ogden, O'Conor, Paltsits.

1939-1966
Box: 59 Folder : 1 Museum/Registrar Files. R

Scope and Contents Note

Includes, among others: Richards, Roudin, Root, Katherine Rogers, Francis Rogers, Rives.

1939-1965
Box: 59 Folder : 2-4 Museum/Registrar Files. S-T (3 folders)

Scope and Contents Note

Includes, among others: Saint Nicholas Society, Turner, Taylor, Stahl & Sherwood (loan of objects for 1942 N-YHS New York Stage exhibition), list of silver stored in the vault at July 16, 1941, Ruth Ulmann Samuel, Sheean, Tomlinson Collection, Skillin, Schermerhorn, Sealy (Edward Wyer letterbook), Sherwood, Squier, Tinker, Tyler (Gallatin).

1939-1962
Box: 59 Folder : 5 Museum/Registrar Files. U-V

Scope and Contents Note

Includes, among others: Verplanck, Voorhies.

1939-1949
Box: 59 Folder : 6-7 Museum/Registrar Files. W-Z (2 folders)

Scope and Contents Note

Includes, among others: Ziller, Zabriskie, Wheeler (Abeel kas, with original photograph), Garrett Winter, Louis C. Wills, Helen Wright, Wetherby, Whittemore.

1939-1966
Box: 60 Folder : 1 Museum/Registrar Files. A

Scope and Contents Note

Includes: Van Wyck Anthony, Douglas Anderson, Frederick B. Adams.

1954-1957
Box: 60 Folder : 2 Museum/Registrar Files. B

Scope and Contents Note

Includes, among others: Natalie K. Blair.

1948-1962
Box: 60 Folder : 3 Museum/Registrar Files. Beekman
1948-1958
Box: 60 Folder : 4 Museum/Registrar Files. Belmont
1955-1962
Box: 60 Folder : 5 Museum/Registrar Files. C

Scope and Contents Note

Includes, among others: Charles Halsey Clark, Carey, Chanler.

1935-1961
Box: 60 Folder : 6 Museum/Registrar Files. D

Scope and Contents Note

Includes, among others: Davis, Deavenport.

1950-1961
Box: 60 Folder : 7 Museum/Registrar Files. Eberstadt
1956
Box: 60 Folder : 8 Museum/Registrar Files. E-G

Scope and Contents Note

Includes, among others: De Luze Foley, Ferguson, Stuyvesant Fish, Protestant Episcopal Church.

1948-1962
Box: 60 Folder : 9 Museum/Registrar Files. Gallatin
1951-1954
Box: 60 Folder : 10 Museum/Registrar Files. H-K

Scope and Contents Note

Includes, among others: Horn, Harbord, Jay, James Foundation, Haacker, Herrick, Irwin, Keppler, Kimball.

1934-1964
Box: 60 Folder : 11 Museum/Registrar Files. Hanks
1959-1963
Box: 60 Folder : 12 Museum/Registrar Files. Hanna
1950
Box: 60 Folder : 13-15 Museum/Registrar Files. Havemeyer (3 folders)
1949-1961
Box: 60 Folder : 16 Museum/Registrar Files. Kilroe

Scope and Contents Note

Includes a booklet with original bookplates and descriptions, 1905-1944.

1948-1950
Box: 61 Folder : 1 Museum/Registrar Files. K

Scope and Contents Note

Includes, among others: Enit Kaufman, R. Keith Kane.

1939-1967
Box: 61 Folder : 2 Museum/Registrar Files. L

Scope and Contents Note

Includes, among others: Landauer, Linsley.

1939-1961
Box: 61 Folder : 3 Museum/Registrar Files. Livingston
1950-1960
Box: 61 Folder : 4 Museum/Registrar Files. Lockman
1955-1958
Box: 61 Folder : 5 Museum/Registrar Files. M-P

Scope and Contents Note

Includes, among others: McKim Mead & White, Paltsits, Hudson River Day Line (A.V.S. Olcott), McKay.

1948-1961
Box: 61 Folder : 6 Museum/Registrar Files. Murdock
Undated
Box: 61 Folder : 7 Museum/Registrar Files. Murphy (Prentis)
1953-1957
Box: 61 Folder : 8 Museum/Registrar Files. Quistgaard
1951-1965
Box: 61 Folder : 9 Museum/Registrar Files. R

Scope and Contents Note

Includes, among others: Rockwell, Katherine R. Rogers, Rutledge.

1954-1961
Box: 61 Folder : 10 Museum/Registrar Files. Ramage
1947
Box: 61 Folder : 11 Museum/Registrar Files. Stuart
1944
Box: 61 Folder : 12 Museum/Registrar Files. Townsend
1959
Box: 61 Folder : 13 Museum/Registrar Files. Vail, R.W.G.
1958-1960
Box: 61 Folder : 14 Museum/Registrar Files. Varick Papers
1960-1961
Box: 61 Folder : 15 Museum/Registrar Files. Von Kienbusch
1956-1960
Box: 61 Folder : 16 Museum/Registrar Files. V-Z

Scope and Contents Note

Includes, among others: G. Creighton Webb, Davenport West, Westervelt, Welch, Zabriskie.

1948-1960
Box: 61 Folder : 17 Correspondence re: possible future gifts and bequests

Scope and Contents

Includes correspondence with James C. Daily (1948), Anna Marvin (1962), Nellie Kingsland (1967), and others.

1948-1980
Box: - Folder : - Set 2
Offsite-Box: 62 Folder : 1-7 Museum Correspondence (7 folders)
1992 June, 1993 February-1996 April
Offsite-Box: 63 Folder : 1-5 Museum Correspondence (5 folders)
1996 May-1997 June
Offsite-Box: 64 Folder : 1-5 Museum Correspondence (5 folders)
1997 July-1998 December
Offsite-Box: 65 Folder : 1-5 Museum Correspondence (5 folders)
1999 January-2000 May
Offsite-Box: 66 Folder : 1-4 Museum Correspondence (4 folders)
2000 July-2001 March
Offsite-Box: 67 Folder : 1-4 Museum Correspondence (4 folders)
2001 April-2002 May
Offsite-Box: 67 Folder : 5-6 Declined Offers (2 of 5 folders)
1995-2001
Offsite-Box: 68 Folder : 1-3 Declined Offers (3 of 5 folders)
1985-2001

Subseries III.B. Museum Collections Committee Files, 1977-2013. 10.13 Linear feet

Access Restrictions

N-YHS restricts Board of Trustee and Executive Office files for 50 years following the departure of a President and Chief Executive Officer. This subseries includes files related to Board and Board Committee matters, and so is restricted accordingly. Records from 1977-1982 (from the administraton of James Heslin) are restricted until 2032. Records from 1983-1988 (from the administration of James B. Bell) are restricted until 2038. Files holding the records of Bell's successors will be opened in subsequent years. While the restriction applies, these records may be used only by, or with the permission of, the President and Chief Executive Officer, the head of the Museum Department, or their designee.

Subseries III.C. Mary Black Files, 1940, 1968-1983. 9.45 Linear feet

Scope and Contents Note

The subseries includes files maintained by and for Mary Childs Black (referred to as "MCB" in many of the documents), who was Curator of Painting, Sculpture and the Decorative Arts at N-YHS from 1970 through 1982. Black was an authority on American folk art. Prior to joining N-YHS, she had been the Director of the Museum of American Folk Art in New York (1964-1970) and Director of the Abby Aldrich Rockefeller Collection at Williamsburg (late 1950s-1964).

Black's records primarily include two overlapping sets of files, one ordered by subject and the other ordered chronologically. The chronological files generally hold only correspondence and the topics include proposed and executed exhibitions, publication and other projects, research inquiries, professional exchanges, offers of objects for accession, and other museum professional matters. The subject files also hold correspondence concerning the same general and even particular matters, but also hold a broader range of documentation, such as photographs, research notes on artists and other topics, drafts of articles and other writings, etc. The container list includes a complete list of the subject files, using the original label headings. These first two sets were processed and described in 2016; in 2021, additional materials from Black's files were transferred to the archves and these were described broadlt at the box level and are found at the end of the container list.

It appears that many files related to specific exhibitions might have been removed from these records and boxed separately. For files of exhibitions during Black's tenure, at least many of which were surely from Black's office, see Series II. Exhibitions, Subseries A. General Files.

Although the bulk of the material dates from the years of Black's tenure at N-YHS, there is a set of 1940s correspondence between the United States Trust Company of New York and the Museum of the City of New York concerning the bequest of a Trumbull portrait to MCNY, subsequently renounced in favor of N-YHS (see the Trumbull subject file).

Arrangement Note

The subseries opens with the alphabetically arranged subject files followed by the chronological correspondence files. The subseries concludes with descriptions of content of boxes added to the finding aid in 2021.

Processing Information Note

Portions of the Mary Black files have been processed over time. It appears that many artist reference files, which are part of the subject files, were refoldered, likely in the 1990s. Minor processing appeared to have been done with other subject files. The chronological correspondence files were refoldered, likely in the early 2000s. In September 2016, archivist Larry Weimer made minor refinements in the arrangement, but principally focused on completing an inventory and description to integrate the files with the overall Museum Department record group. Little additional physical processing was done in 2016 so most of the subject files remain in their original folders.

Additional materials were transferred to the archives in 2018-19 and added to the finding aid in 2021 by Larry Weimer. These largely remain as received from the museum with no further processing.

Container 1 Container 2   Title Date
Offsite-Box: 91 Folder : 1 A. General
1976-1979
Offsite-Box: 91 Folder : 2 Abby Aldrich Rockefeller, Williamsburg
1978-1982
Offsite-Box: 91 Folder : 3 Abigail Adams Smith Museum
1981
Offsite-Box: 91 Folder : 4 Abrams, Harry N., Inc.
1977
Offsite-Box: 91 Folder : 5 Acknowledgements of Books, Catalogs, Etc.
1981
Offsite-Box: 91 Folder : 6 Paintings, Furniture, Etc. in Storage, Paterson, NJ
1969-1970
Offsite-Box: 91 Folder : 7 Albany Institute of History & Art
1976-1982
Offsite-Box: 91 Folder : 8 Alland Collection (Bracklow Photographs)
1981-1982
Offsite-Box: 91 Folder : 9 American Antiquarian Society
1970s
Offsite-Box: 91 Folder : 10 American Art & Antiques
1979
Offsite-Box: 91 Folder : 11 American Craft Museum
1981
Offsite-Box: 91 Folder : 12 American Indian Relations, New York, 18th Century
Undated
Offsite-Box: 91 Folder : 13 American Society of Interior Decorators (Designers)
1980-1981
Offsite-Box: 91 Folder : 14 American Society of Mechanical Engineers
1978
Offsite-Box: 91 Folder : 15 Amerika Haus Berlin
1976-1977
Offsite-Box: 91 Folder : 16 Amon Carter Museum of Western Art
1972-1982
Offsite-Box: 91 Folder : 17 Andrews, Faith (Mrs. Edward Deming)
1980-1981
Offsite-Box: 91 Folder : 18 Annual Report
1972-1975
Offsite-Box: 91 Folder : 19 Antiques World
1981-1982
Offsite-Box: 91 Folder : 20 Architectural Renderings
1980
Offsite-Box: 91 Folder : 21 Archives Reference & Research Advisory Board (New York City)
1981
Offsite-Box: 91 Folder : 22 Aron, Bill (Photographer)
1978
Offsite-Box: 91 Folder : 23 Art on the Road
1980
Offsite-Box: 91 Folder : 24 Art Commission (New York City)
1980-1981
Offsite-Box: 91 Folder : 25 Art Institute of Chicago
1981
Offsite-Box: 91 Folder : 26 Associate Curator. Job Description
1981
Offsite-Box: 91 Folder : 27 Association of Historians of American Art
1981
Offsite-Box: 91 Folder : 28 Astoria Motion Picture & Television Foundation
1981-1982
Offsite-Box: 91 Folder : 29 Audio-Visual & Films
1975-1977
Offsite-Box: 91 Folder : 30 B. General
1971-1979
Offsite-Box: 91 Folder : 31 Bank of New York
1979
Offsite-Box: 91 Folder : 32 Beard, Rick
1980-1981
Offsite-Box: 91 Folder : 33 Belmont (That Belmont Look)
1981
Offsite-Box: 91 Folder : 34 Bailey, Rosalie Fellows
1979-1981
Offsite-Box: 91 Folder : 35 Bemis, William Otis. Biography
1970s
Offsite-Box: 91 Folder : 36 Bicentennial
1972-1973
Offsite-Box: 91 Folder : 37 Bicentennial Information Network (BINET)
1974
Offsite-Box: 92 Folder : 1 Black, Mary Childs

Scope and Contents Note

Includes miscellaneous memos, file inventory, a biographical sketch, and other documents.

1974-1982
Offsite-Box: 92 Folder : 2 Black Watch (Commander Force)
1979
Offsite-Box: 92 Folder : 3 Blackburn, Roderic
1974
Offsite-Box: 92 Folder : 4 Boscobel Restoration
1979
Offsite-Box: 92 Folder : 5 Bradford Manuscript Exhibition
1977
Offsite-Box: 92 Folder : 6 Breaking Ground Exhibition
1981-1982
Offsite-Box: 92 Folder : 7 Bridges, Charles
1981
Offsite-Box: 92 Folder : 8 Brighton Beach Project
1976
Offsite-Box: 92 Folder : 9 Brochures
1973
Offsite-Box: 92 Folder : 10 Brodsky. Gotham Medley
1982
Offsite-Box: 92 Folder : 11 Brooklyn Bridge, Modern Photographers Look At
1981-1983
Offsite-Box: 92 Folder : 12 Brown, O.J. (artist)
1977
Offsite-Box: 92 Folder : 13-14 Bryan Collection. Sale (2 folders)
1978-1979
Offsite-Box: 92 Folder : 15 Bundy, Horace
1971
Offsite-Box: 92 Folder : 16 Burton, Charles (artist)
1979
Offsite-Box: 92 Folder : 17 C. General
1971-1980
Offsite-Box: 92 Folder : 18 Cabinetmaker (New York) and His Use of Space Exhibition
1975-1976
Offsite-Box: 92 Folder : 19 Calyo, Nicolino (artist)
1978-1981
Offsite-Box: 92 Folder : 20 Caplan, Frank & Theresa (Creative Playthings) / Institute & Museum of Fantasy & Play
1978-1982
Offsite-Box: 92 Folder : 21 Carriage Collection
1977
Offsite-Box: 92 Folder : 22 Central Park

Scope and Contents Note

Includes offer by Hirschl & Adler Galleries of oil painting by Richards.

1977
Offsite-Box: 92 Folder : 23 Chambers, Thomas (artist)
1979-1980
Offsite-Box: 92 Folder : 24 Chambers, Winthrop (artist)
1980
Offsite-Box: 92 Folder : 25 Channel 13
1977-1980
Offsite-Box: 92 Folder : 26 Childs Gallery
1978-1982
Offsite-Box: 92 Folder : 27 Christmas Museum Proposal
1978
Offsite-Box: 93 Folder : 1 Cole, Lyman Emerson
1971
Offsite-Box: 93 Folder : 2 Cole, Thomas (artist)
1979-1981
Offsite-Box: 93 Folder : 3 Complaint Letters re: Exhibitions
1981
Offsite-Box: 93 Folder : 4 Computers & Word Processing. Museum
1982
Offsite-Box: 93 Folder : 5 Conservation, N-YHS
1981
Offsite-Box: 93 Folder : 6 Cooper-Hewitt Museum of Design
1976-1977
Offsite-Box: 93 Folder : 7 Crafft, R.B. (artist)
1971
Offsite-Box: 93 Folder : 8 Crawford, Joyce
1981
Offsite-Box: 93 Folder : 9 Crawford, Thomas (artist)
1981
Offsite-Box: 93 Folder : 10 D. General
1976-1980
Offsite-Box: 93 Folder : 11 Damages, Insurance
1970
Offsite-Box: 93 Folder : 12 Decker, Malcolm
1975
Offsite-Box: 93 Folder : 13 Delanoy (artist)
1980-1981
Offsite-Box: 93 Folder : 14 Denby, Mrs. William
1976-1977
Offsite-Box: 93 Folder : 15 DePeyster Limner
1971
Offsite-Box: 93 Folder : 16 Dexter Hall
1968-1973
Offsite-Box: 93 Folder : 17 Dover Publications
1971-1977
Offsite-Box: 93 Folder : 18 Draper, Ruth (accession sheets)
1977
Offsite-Box: 93 Folder : 19 Dunn, Malcolm (appraiser)
1982
Offsite-Box: 93 Folder : 20 Durand, Asher B. (artist)
1976-1980
Offsite-Box: 93 Folder : 21 Durand, John (artist)
1980-1981
Offsite-Box: 93 Folder : 22-25 Duyckincks (4 folders)
1973-1981
Offsite-Box: 93 Folder : 26 E. General
1979
Offsite-Box: 93 Folder : 27 Eagles
1970s
Offsite-Box: 93 Folder : 28 Earle, Ralph (artist)
1977-1980
Offsite-Box: 93 Folder : 29 Eastern Mass. Artist
1982
Offsite-Box: 93 Folder : 30 Edson, Almira
1982
Offsite-Box: 93 Folder : 31 Education
1970-1973
Offsite-Box: 93 Folder : 32 1890 House
1977
Offsite-Box: 93 Folder : 33 English Folk Art
1978
Offsite-Box: 93 Folder : 34 Entrance Fees
1980
Offsite-Box: 93 Folder : 35 Erastus Salisbury Field Exhibition
1981-1982
Offsite-Box: 93 Folder : 36 European Painting
1972
Offsite-Box: 93 Folder : 37 Evaluations from Museum Workshop Program's Exhibition Workshop
1978
Offsite-Box: 94 Folder : 1-8 Exhibition Files (schedules, plans, proposals, etc.) (8 folders)
1973-1982
Offsite-Box: 94 Folder : 9 F. General
1973-1979
Offsite-Box: 94 Folder : 10 Farancz, Alan (Paintings Restorer)
1970s
Offsite-Box: 94 Folder : 11 Field, Erastus Salisbury
1970-1978
Offsite-Box: 94 Folder : 12 Film Project, Historic New York, Hudson River Film Co.
1980
Offsite-Box: 94 Folder : 13 Fisher / Fitch
1981
Offsite-Box: 94 Folder : 14 Flint Institute of Arts
1976
Offsite-Box: 94 Folder : 15-17 Folk Art (3 folders)
1971-1982
Offsite-Box: 94 Folder : 18 Foote, Mary (artist)
1973-1974
Offsite-Box: 94 Folder : 19 Francis
Undated
Offsite-Box: 94 Folder : 20 Freake Limner
Undated
Offsite-Box: 94 Folder : 21 Freenan, George (artist)
1981
Offsite-Box: 94 Folder : 22 Frost, J.O.J (artist)
1971
Offsite-Box: 94 Folder : 23 Frymire, Jacob (artist)
1982
Offsite-Box: 95 Folder : 1 G. General
1972-1979
Offsite-Box: 95 Folder : 2 Gallery Association of New York State
1977-1980
Offsite-Box: 95 Folder : 3 Gallery at the Old Post Office

Scope and Contents Note

Concerns Manhattan Observed and Breaking Ground exhibitions.

1982
Offsite-Box: 95 Folder : 4 Gershinowitz, George
1982
Offsite-Box: 95 Folder : 5 Gifford, Sanford Robinson
1981
Offsite-Box: 95 Folder : 6 Gift/Donation Refusals
1980-1981
Offsite-Box: 95 Folder : 7-8 Gill, Jill (2 folders)
1975-1981
Offsite-Box: 95 Folder : 9 Glass Files
1976-1977
Offsite-Box: 95 Folder : 10 Goelet List
Undated
Offsite-Box: 95 Folder : 11-13 Gracie Mansion (3 folders)

Scope and Contents Note

Includes Black's edited typescript for her "Gracie Mansion: A History of the Mayor's House" and related matter.

1982
Offsite-Box: 313 Gracie Mansion (4 folders)

Scope and Contents

Includes, among other documents, blueprints of the preliminary plans for Gracie Mansion prepared by William C. Shopsin

circa 1977-1981
Offsite-Box: 95 Folder : 14 Greeley & Forest Forgeries. Research
Undated
Offsite-Box: 95 Folder : 15 Greenleaf, Benjamin (artist)
1981
Offsite-Box: 95 Folder : 16 Greitzer, Carol (councilwoman)
1981
Offsite-Box: 95 Folder : 17 Guy, Francis
1981
Offsite-Box: 95 Folder : 18 H. General
1971-1979
Offsite-Box: 95 Folder : 19 Hartwell / Haspel (artists)
Undated
Offsite-Box: 95 Folder : 20 Heaton, John
1972-1980
Offsite-Box: 95 Folder : 21 Herot, George (artist)
1975
Offsite-Box: 95 Folder : 22 Herring, James (artist)
1975
Offsite-Box: 95 Folder : 23 Hicks, Edward
1970-1980
Offsite-Box: 95 Folder : 24 Hirschl & Adler Galleries
1979-1982
Offsite-Box: 96 Folder : 1 Hoelzer, Hiram (restorer)
1974
Offsite-Box: 96 Folder : 2 Holsapple / Hopkins / Hovey
1981
Offsite-Box: 96 Folder : 3 Holt, Henry
1978-1982
Offsite-Box: 96 Folder : 4 Horton, Carolyn (restorer)
1978
Offsite-Box: 96 Folder : 5 Hudson Valley Dutch Museum Survey
1982
Offsite-Box: 96 Folder : 6 Hudson Valley Studies
1977
Offsite-Box: 96 Folder : 7 Huntington, Daniel
1970
Offsite-Box: 96 Folder : 8 Hyde de Neuville, Baroness
1972-1977
Offsite-Box: 96 Folder : 9 I. General
1976-1979
Offsite-Box: 96 Folder : 10 Iconography
1979
Offsite-Box: 96 Folder : 11 Importance of Being Hyphenated
1981
Offsite-Box: 96 Folder : 12 Insley, Albert
1982
Offsite-Box: 96 Folder : 13 Interior Design Fair New York City
1979
Offsite-Box: 96 Folder : 14 Internal Revenue Service
1981-1982
Offsite-Box: 96 Folder : 15 International Celebration of Art
1981
Offsite-Box: 96 Folder : 16 International Center for Photography
1978
Offsite-Box: 96 Folder : 17 International Exhibitions Foundation
1982
Offsite-Box: 96 Folder : 18 Interoffice Memos
1976-1977
Offsite-Box: 96 Folder : 19 Inventories. N-YHS Manuscript Collection
Undated
Offsite-Box: 96 Folder : 20 J. General
1980-1981
Offsite-Box: 96 Folder : 21 Jarvis, John Wesley
1981
Offsite-Box: 96 Folder : 22 John Judkin Memorial
1978-1981
Offsite-Box: 96 Folder : 23 Justus Dalee
1974
Offsite-Box: 96 Folder : 24 K. General
1973-1978
Offsite-Box: 96 Folder : 25 K and L. General
1978-1979
Offsite-Box: 96 Folder : 26 L. General
1979-1983
Offsite-Box: 96 Folder : 27-28 Kaplan Fund (2 folders)
1979-1982
Offsite-Box: 96 Folder : 29 Kern, Arthur
1979-1982
Offsite-Box: 96 Folder : 30 Kilburn, Lawrence
1981
Offsite-Box: 96 Folder : 31 Kindig, Paul E. / Pennsylvania Butter Prints
1982
Offsite-Box: 96 Folder : 32 Kingston, NY, History of
1974
Offsite-Box: 96 Folder : 33 Knickerbocker Birthday
1979
Offsite-Box: 96 Folder : 34-35 Landscape Catalog
1971-1982
Offsite-Box: 96 Folder : 36 Lesueur
1974
Offsite-Box: 96 Folder : 37 Lewis, Jerry (Federal Hall Chairs)
1982
Offsite-Box: 96 Folder : 38 Lighting Fixtures. Case, 3rd Floor West Corridor
Undated
Offsite-Box: 96 Folder : 39 Limners of the Upper Hudson
1968-1978
Offsite-Box: 97 Folder : 1 Love Galleries
1982
Offsite-Box: 97 Folder : 2 Lynes, Russell
1981
Offsite-Box: 97 Folder : 3 Lyons, Louis and Paul Hollister (Glass)
1977
Offsite-Box: 97 Folder : 4 M. General
1978-1979
Offsite-Box: 97 Folder : 5-6 Maentel, Jacob (2 folders)
1971-1980
Offsite-Box: 97 Folder : 7 Magriel, Paul
1980
Offsite-Box: 97 Folder : 8 Manhattan Now (Manhattan Observed)
1981
Offsite-Box: 97 Folder : 9 Marling, Jacob
1977
Offsite-Box: 97 Folder : 10 Minnigerode, Marietta (artist)
1980
Offsite-Box: 97 Folder : 11 Movers (Global)
1977
Offsite-Box: 97 Folder : 12 Moynihan, Daniel Patrick
1981
Offsite-Box: 97 Folder : 13 MTA Bus Ex. / Dover Book
1982
Offsite-Box: 97 Folder : 14 MTA. N-YHS Station
1979
Offsite-Box: 97 Folder : 15 Munson-Williams-Proctor Institute
1978-1982
Offsite-Box: 97 Folder : 16 Museum of American Folk Art
1971-1972
Offsite-Box: 97 Folder : 17 Museum of the City of New York
1979
Offsite-Box: 97 Folder : 18 N. General
1976-1980
Offsite-Box: 97 Folder : 19 National Gallery of Art
1979-1982
Offsite-Box: 97 Folder : 20 National Trust for Historic Preservation
1982
Offsite-Box: 97 Folder : 21 Nehemiah Partridge Exhibition
1982
Offsite-Box: 97 Folder : 22 New York City Buildings Records Collection, Planning Committee
1979
Offsite-Box: 97 Folder : 23 New York City Heath & Hospitals Exhibition
1981
Offsite-Box: 97 Folder : 24 New York Gallery of the Fine Arts (document photoreproductions)
Undated
Offsite-Box: 97 Folder : 25 N-YHS. Membership
1981
Offsite-Box: 97 Folder : 26-32 N-YHS. Museum (7 folders)

Scope and Contents Note

Includes files on budgets (1980s), lighting, facilities, Museum Committee (1980), and other matters.

1970s-1982
Offsite-Box: 97 Folder : 33-34 N-YHS. Publications (2 folders)
1973-1980
Offsite-Box: 98 Folder : 1 New York in Aerial Views
1980-1981
Offsite-Box: 98 Folder : 2 New York Nostalgia
1973
Offsite-Box: 98 Folder : 3 New York State Education Dept.
1981
Offsite-Box: 98 Folder : 4 New York Street Furniture
1982?
Offsite-Box: 98 Folder : 5 Newtown Bee
1977-1982
Offsite-Box: 98 Folder : 6 19th Century American Paintings Exhibition
1981
Offsite-Box: 98 Folder : 7 Of the Land's Bounty
Undated
Offsite-Box: 98 Folder : 8 Other Historical Societies
1970-1976
Offsite-Box: 98 Folder : 9 P. General
1978-1982
Offsite-Box: 98 Folder : 10 Pace College
1976-1981
Offsite-Box: 98 Folder : 11 Painter's Materials
1970
Offsite-Box: 98 Folder : 12 Paintings. Artist Identified
1970-1976
Offsite-Box: 98 Folder : 13-14 Paperweights. Book (Hollister) and Exhibition (2 folders)
1971-1977
Offsite-Box: 98 Folder : 15 Partridge, Nehemiah
1971-1980
Offsite-Box: 98 Folder : 16 Patroon / Paul
1979
Offsite-Box: 98 Folder : 17 Paul Stewart
1979
Offsite-Box: 98 Folder : 18 Pavesi, Rudy
1980-1981
Offsite-Box: 98 Folder : 19 The Peales
1971-1979
Offsite-Box: 98 Folder : 20 Peck, Sheldon
1976-1981
Offsite-Box: 98 Folder : 21 Peckham, Robert
1979-1981
Offsite-Box: 98 Folder : 22 Penniman, John Ritto
1981
Offsite-Box: 98 Folder : 23 Pennington, Samuel
1982
Offsite-Box: 98 Folder : 24-25 Phillips, Ammi (2 folders)
1972-1982
Offsite-Box: 99 Folder : 1 Photographer. David Anderson
1981
Offsite-Box: 99 Folder : 2 Photographer. Bill Aron
1978-1980
Offsite-Box: 99 Folder : 3 Pierrepont Limner / Pollard Limner
1977-1981
Offsite-Box: 99 Folder : 4 Pinney, Eunice
1971
Offsite-Box: 99 Folder : 5 Pintard Fellows
1970-1973
Offsite-Box: 99 Folder : 6 Pintard Genealogy
Undated
Offsite-Box: 99 Folder : 7 Pintard Prospects
1970-1972
Offsite-Box: 99 Folder : 8 Pitigliani, Letizia
1976-1979
Offsite-Box: 99 Folder : 9 Piwonka, Ruth
1982
Offsite-Box: 99 Folder : 10 Portrait Catalog
1970s
Offsite-Box: 99 Folder : 11-12 Portraits. Artist Unknown (2 folders)
1970-1977
Offsite-Box: 99 Folder : 13 Powers, Asahel
1980
Offsite-Box: 99 Folder : 14 Prevost, Victor
1975
Offsite-Box: 99 Folder : 15 Prentis Rooms
1979
Offsite-Box: 99 Folder : 16 Prior, William Mathew
1973-1981
Offsite-Box: 99 Folder : 17 Public Relations / Carole Sorell Inc
1980-1981
Offsite-Box: 99 Folder : 18 Publicity
1970-1974
Offsite-Box: 99 Folder : 19 Publishing Center for Cultural Resources
1976-1981
Offsite-Box: 99 Folder : 20 R. General
1976-1980
Offsite-Box: 99 Folder : 21 Radovanovitch, Georges
Undated
Offsite-Box: 99 Folder : 22 Rapalje / Reiss
1980
Offsite-Box: 99 Folder : 23 Redecoration of N-YHS
1972-1973
Offsite-Box: 99 Folder : 24 Reproduction Program
1976
Offsite-Box: 99 Folder : 25 Reynolda House
1978
Offsite-Box: 99 Folder : 26 Rice Mansion
1979
Offsite-Box: 99 Folder : 27 Rifkind, Carole
1979
Offsite-Box: 99 Folder : 28 Riordan, Marguerite
1982
Offsite-Box: 99 Folder : 29 River, Bowery, Mill & Beaver
1973-1976
Offsite-Box: 99 Folder : 30 Rockefeller, Rodman (IBEC)
1979-1982
Offsite-Box: 99 Folder : 31 Rogers, John
1970-1981
Offsite-Box: 100 Folder : 1 Rosenthal, Odeda
1980-1982
Offsite-Box: 100 Folder : 2 Ross (Arthur) Foundation
1981-1982
Offsite-Box: 100 Folder : 3 Ruder & Finn Fine Arts
1981
Offsite-Box: 100 Folder : 4 S. General
1976-1982
Offsite-Box: 100 Folder : 5 Salmagundi Club
1970s
Offsite-Box: 100 Folder : 6 San Francisco Fine Arts Museum
1981
Offsite-Box: 100 Folder : 7 Sandak Interest
Undated
Offsite-Box: 100 Folder : 8 Sandburg, Carl
1978
Offsite-Box: 100 Folder : 9 Savage, A.J.
1982
Offsite-Box: 100 Folder : 10 Sawitsky
1981
Offsite-Box: 100 Folder : 11 Scrimshaw
1976
Offsite-Box: 100 Folder : 12 Sculpture
1980
Offsite-Box: 100 Folder : 13 Seaman (artist)
1972
Offsite-Box: 100 Folder : 14 Seminars
1970-1976
Offsite-Box: 100 Folder : 15 Senate House State Historical Society
1981
Offsite-Box: 100 Folder : 16 Sessions, Ralph D.
1981
Offsite-Box: 100 Folder : 17 Sharples / Sheffield
1978-1982
Offsite-Box: 100 Folder : 18 Shelburne Museum
1981
Offsite-Box: 100 Folder : 19 Ship at South Street
1982
Offsite-Box: 100 Folder : 20 Shute (artist)
1977
Offsite-Box: 100 Folder : 21 Sinclair Glass
1975
Offsite-Box: 100 Folder : 22 Sleepy Hollow Restoration
1981
Offsite-Box: 100 Folder : 23 Smibert / Smillie / Steward
1981
Offsite-Box: 100 Folder : 24 Society for the Preservation of Long Island Antiquities
1981
Offsite-Box: 100 Folder : 25 Society of Illustrators
1981
Offsite-Box: 100 Folder : 26 Society's Sculpture
Undated
Offsite-Box: 100 Folder : 27 South Street Seaport Museum
1971-1980
Offsite-Box: 100 Folder : 28 Speedwell Village
1978
Offsite-Box: 100 Folder : 29 St. Marks Church in the Bowery (Oral History)
1981
Offsite-Box: 100 Folder : 30 Staff Meetings
1970s
Offsite-Box: 100 Folder : 31 Stained Glass
1981
Offsite-Box: 100 Folder : 32 Staten Island Historical Society
1980
Offsite-Box: 100 Folder : 33 Stewart, Mrs. William Rhinelander
1976
Offsite-Box: 101 Folder : 1-3 Stock, Joseph (3 folders)
1974-1979
Offsite-Box: 101 Folder : 4 Stoneware Jugs in 3rd Floor Corridor
Undated
Offsite-Box: 101 Folder : 5 Storage
1981
Offsite-Box: 101 Folder : 6 Strawberry Festival
1978
Offsite-Box: 101 Folder : 7 Sturbridge Limner
1977
Offsite-Box: 101 Folder : 8 Suppliers to Museums
Undated
Offsite-Box: 101 Folder : 9 Sweetwater Editions
Undated
Offsite-Box: 101 Folder : 10 Synagogue Survey, New York City
1980
Offsite-Box: 101 Folder : 11 T. General
1982
Offsite-Box: 101 Folder : 12 Ten Eyck / Thompson
1977
Offsite-Box: 101 Folder : 13 Terra Museum of American Art
1981-1982
Offsite-Box: 101 Folder : 14 Textiles
1971-1982
Offsite-Box: 101 Folder : 15 Tiffany Conservation Project
1980
Offsite-Box: 101 Folder : 16 Toys
1973
Offsite-Box: 101 Folder : 17 George Brown Toy Sketchbook
1971
Offsite-Box: 101 Folder : 18 Trenton High Falls
1972
Offsite-Box: 101 Folder : 19 Tri-Delta Charity Antiques Show
1979
Offsite-Box: 101 Folder : 20 Trumbull, John

Scope and Contents Note

Includes 1940s correspondence between the United States Trust Company of New York and the Museum of the City of New York concerning the bequest of a Trumbull portrait to MCNY, subsequently renounced in favor of N-YHS.

1940, 1975-1981
Offsite-Box: 101 Folder : 21 Tuthill, Abraham / Tuttle
1977-1981
Offsite-Box: 101 Folder : 22 Twentieth Century Painting
1975
Offsite-Box: 101 Folder : 23 Ukrainian Museum
1977
Offsite-Box: 101 Folder : 24 University of Chicago Press
1980
Offsite-Box: 101 Folder : 25 V and W. General
1977-1981
Offsite-Box: 101 Folder : 26 Van Dyck / Van Name
1981
Offsite-Box: 101 Folder : 27 Van Rensselaer Limner
1974-1975
Offsite-Box: 101 Folder : 28 Vanderlyn, John
1971-1974
Offsite-Box: 101 Folder : 29 Vanderlyn, Pieter
1980-1981
Offsite-Box: 102 Folder : 1 Vanderlyn, Peter. Research
1971-1976
Offsite-Box: 102 Folder : 2 Vandervere
1979
Offsite-Box: 102 Folder : 3 Velvet Limner
1981
Offsite-Box: 102 Folder : 4 Virginia Museum of Fine Arts
1979-1982
Offsite-Box: 102 Folder : 5 Vose Galleries of Boston
1978-1982
Offsite-Box: 102 Folder : 6 Wall / Ware
1980
Offsite-Box: 102 Folder : 7 Washington, George. Portraits
1979
Offsite-Box: 102 Folder : 8 Waterfront / Stephanie Hollyman Tugboats
1980
Offsite-Box: 102 Folder : 9 Watherston, Margaret (conservator)
1972-1982
Offsite-Box: 102 Folder : 10-12 Watson, John. Article (3 folders)
circa 1979
Offsite-Box: 102 Folder : 13 West Point
1981
Offsite-Box: 102 Folder : 14 Wetherbee, Isaac / Wiggin
1981
Offsite-Box: 102 Folder : 15 Whitney Museum / "Three Centuries of American F. Painters"
1978
Offsite-Box: 102 Folder : 16 Williams, Micah & William
1971-1974
Offsite-Box: 102 Folder : 17 Wigmore Fine Arts
1981
Offsite-Box: 102 Folder : 18 Willson, Mary Ann (artist)
Undated
Offsite-Box: 102 Folder : 19 Wiltshire / Young / Wilks
1981
Offsite-Box: 102 Folder : 20 Winiker, Barry M.
1981-1983
Offsite-Box: 102 Folder : 21 Wollaston, John
1976
Offsite-Box: 102 Folder : 22-25 Correspondence (4 folders)
1970-1972
Offsite-Box: 103 Folder : 1-11 Correspondence (11 folders)
1973-1977
Offsite-Box: 104 Folder : 1-10 Correspondence (10 folders)
1977-1981
Offsite-Box: 105 Folder : 1-8 Correspondence (8 folders)
1981-1982
Offsite-Box: 289 Grant and other funding files

Scope and Contents

This box of grant and other funding-related files was transferred to the archives in 2019 and added to the finding aid in 2021. It includes both accepted and rejected grant applications for exhibitions (especially Audubon and His World) and conservation and storage. Among the organizations noted are NEA, NEH, Municipal Art Society, New York State Council on the Arts, and Institute of Museum Services.

1970s-circa 1982
Offsite-Box: 290 Various exhibition and other files

Scope and Contents

This box of, primarily, exhibition-related files was transferred to the archives in 2018-19 and added to the finding aid in 2021. Exhibitions with substantive material in the files include "Remember the Ladies" (includes, among other documents, the final blueprint of the exhibition floor plan); "Oom Pah Pah"; and "Moving in the City". There are also files on "Miniatures & Medals," "Paint and Pattern in Rural Pennsylvania," and Bracklow photographs. There are also files on a Hudson Valley Dutch museum survey; damage done to 9 paintings in 1980; the Museum Council of New York; and Municipal Art Society. Some of these files may not have been Mary Black's, but date from her tenure in the museum. Two files relate to a period shortly after her departure: a file of photographs related to the "A Pageant of Heraldry in Britain and America" (circa 1984) and 1983-84 files related to planning for a 1986 Calyo exhibition.

1970s-circa 1984
Offsite-Box: 291 Various exhibition and other files

Scope and Contents

This box of exhibition-related files was transferred to the archives in 2018-19 and added to the finding aid in 2021. Includes files on three exhibitions: Gracie Mansion (includes the proposed site plan by Smotrich & Platt, et al. of the renovation for the Gracie Mansion Conservancy); "Audubon and His World" (including drawings of the space study for Dexter Hall); "Beyond the Golden Door: Jewish Life in New York." It also includes a file of various documents relating to early 1970s planning for various bicentennial observances.

1970s

Subseries III.D. Holly Hotchner Files, 1970-1994. 15.08 Linear feet

Biographical/Historical Note

Holly Hotchner joined N-YHS in 1984 to play a leadership role in the conservation initiatives of the Museum Department. The mid-1980s to early 1990s were a turbulent time in N-YHS's history and Hotchner's scope of responsibility gradually expanded, formally and informally, over this period. By 1989, with the departure of museum curator Ella Foshay (1984-1989), Hotchner was promoted from Chief Conservator to Museum Director. At the same time, the Department of Prints, Photographs, and Architecture (the Print Room) was transferred from the Library to the Museum, where it would remain organizationally until 1998. The Security Department was also transferred to Hotchner's leadership at this time. As Museum Director and a member of the senior management team in the late 1980s and early 1990s, Hotchner was closely involved with N-YHS's facilities and fiscal planning, the effort to broaden the museum's professional staff, and the initiative to refine the institution's collections policy and the associated deaccessioning process. By mid-1993, at the height of N-YHS's fiscal crisis and as a result of large numbers of staff lay-offs, resignations, and other departures, only Hotchner remained as the senior level executive at N-YHS. Her role narrowed in early 1994 as N-YHS Co-Chair "Pug" Winokur took over responsibility for the Museum while Hotchner focused on the deaccessioning initiative of the time and the planning of certain major exhibitions. Later In 1994 Hotchner also left N-YHS.

Scope and Contents Note

The subseries includes, at least primarily, the files of Holly Hotchner. (Some files of other museum personnel, including former curator Ella Foshay (1984-1989), were likely mixed in with these when stored.) These represent the range of Hotchner's activities from her early years in conservation to her later years as Museum Director. The files range from general conservation matters, storage and warehousing, object surveys and inventories, some exhibition and special event planning, and professional activities. Particular initiatives that are well-represented in the subseries include the licensing arrangements with Birchrun Mint to reproduce one of the Rogers groups, "Weighing the Baby", conservation of the Louis XVI chair, planning for new storage at Crozier Warehouse in 1990, and arrangements for the Thomas Cole: Landscape into History and Equitable Gallery exhibitions. There are many files related to outgoing loans, though these may simply be additional files that were inadvertently separated from the bulk of loan files found in Series IV. Collection Management Files. Fuller summaries of the content are provided in the container list below. Certain files related to Hotchner's activities as Museum Director during the 1990s are currently restricted. See the Access Restrictions note.

Arrangement Note

The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the many individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.

Access Restrictions

N-YHS restricts Board of Trustee and Executive Office files for 50 years following the departure of a President and Chief Executive Officer. This subseries includes some files related to Board and Board Committee matters, and those files are restricted accordingly. Specifically, the files date primarily from the administration of Barbara Knowles Debs and the interim leaders that followed her (1988-1994) and so they are restricted until 2044. While the restriction applies, those files may be used only by, or with the permission of, the President and Chief Executive Officer, the head of the Museum Department, or their designee.

Processing Information Note

The subseries was processed in September 2016 by archivist Larry Weimer. The material was arranged and described, but the physical processing of individual folders was done to only a minimal extent; specifically, the documents remain in their original folders.

Container 1 Container 2   Title Date
Offsite-Box: 106 Folder : 1-32 Conservation. General (32 folders)

Scope and Contents Note

Includes general conservation matters, including budgets (1984-90), conservation studio opening announcements, summary of interns, job position advertisements, environmental/climate control/lighting, and some general damage assessments.

1970, 1983-1994
Offsite-Box: 287 Conservation. General (6 folders)

Scope and Contents

Includes conservation specifications for window replacement (1989), climate report/survey (1991), and conservation studio reports and construction bids (1980s).

1985-1991
Offsite-Box: 106 Folder : 33-39 Paintings, Frames, Drawings, Miniatures (7 of 32 folders)

Scope and Contents Note

Includes files concerning condition surveys, priorities, appraisals, inquiries, and other such matters. Specific collections noted include: Abrams Portfolio, T.J. Bryan, City of Plainfield Bierstadt paintings, Thomas William Channing Moore, Mary Stuart, Nora Durand Woodman, landscape and genre paintings (R.G. Wunderlich appraisal of 1984), miniatures, and Luman Reed frames.

1981-1994
Offsite-Box: 107 Folder : 1-21 Paintings, Frames, Drawings, Miniatures (21 of 32 folders)
1981-1994
Offsite-Box: 108 Folder : 1-4 Paintings, Frames, Drawings, Miniatures (4 of 32 folders)
1981-1994
Offsite-Box: 108 Folder : 5-7 Sculpture. General (3 folders)

Scope and Contents Note

Principally concerns a conservation survey and assessment.

1990-1992
Offsite-Box: 108 Folder : 8-11 Sculpture. Birchrun Mint License (4 folders)

Scope and Contents Note

Concerns reproduction rights for "Weighing the Baby" from the Rogers Group.

1989-1992
Offsite-Box: 109 Folder : 1-11 Prints, Photographs, & Architectural (11 folders)

Scope and Contents Note

Includes files on conservation, surveys, general descriptions, inquiries, consideration of transferring the Print Room collections from the museum to the library, and other such matters. Specific collections referred to include: James H. Hyde, Ferdinand Ogden, Cass Gilbert, McComb, Landauer, and McKim Mead & White.

1979-1993
Offsite-Box: 109 Folder : 12-27 Decorative Arts (16 of 35 folders)

Scope and Contents Note

Includes files concerning surveys, descriptions, appraisals, and conservation of furniture, carriages, silver, and Tiffany glass. Several of the files concern the Louis XVI side chair (1817.13). Other specific objects include the Duncan Phyfe tool chest, the Connecticut House facade (from Prentis-Murphy), the Steinway Hose carriage, and DePeyster, Beekman, Nadelman, and LeBoeuf collections. An oversize plan was removed from a folder into an oversize box noted below.

1975-1993
Box: 274 Folder : 11 Decorative Arts. Oversize

Scope and Contents Note

Includes an oversize plan of the Phyfe tool chest by Carlyle Lynch.

1985
Offsite-Box: 110 Folder : 20-28 Storage & Warehousing (9 of 44 folders)

Scope and Contents Note

Includes files concerning the planning for the transfer of objects (principally paintings and decorative art) stored at Central Park West and off-site to a new offsite location (Crozier Fine Arts, Inc. on West 20th Street) in 1990. Includes storage and floor plan blueline drawings by architects Allan Greenberg and Richard Jansen. Oversize plans were removed from folders into an oversize drawer noted below.

1983-1993
Offsite-Box: 111 Folder : 1-30 Storage & Warehousing (30 of 44 folders)
1983-1993
Offsite-Box: 112 Folder : 1-5 Storage & Warehousing (5 of 44 folders)
1983-1993
Drawer: 12A-B9 Folder : 18 Storage & Warehousing. Oversize

Scope and Contents Note

Includes oversize storage and shelving plans removed from the above files.

1989-1990
Offsite-Box: 112 Folder : 6-12 Museum Design/Facilities (8 folders)

Scope and Contents Note

Includes files related to redesigning some of N-YHS's exhibition space, including files on architects Allan Greenberg and Richard Jansen, and lighting consultant George Sexton. See also New-York Historical Society (NYHS-RG 4) for much more on N-YHS's planned renovations during this period.

1989-1991
Drawer: 12A-B9 Folder : 18 Museum Design/Facilities. Oversize

Scope and Contents Note

Includes an oversize plan by Richard Jansen of the 3rd floor corridor lay-out (i.e., West Hall offices).

1990
Offsite-Box: 123 Folder : 1-36 Acquisitions (36 of 47 folders)

Scope and Contents Note

Includes folders concerning general policies and information about accessions and deaccessions, proposed gifts, bequests and other acquisitions (including rejected objects), and photoccopies of correspondence and other documents related to specific acquisitions of paintings, drawings, sculpture, decorative arts, prints, and photographs.

1985-1994
Offsite-Box: 124 Folder : 1-11 Acquisitions (11 of 47 folders)
1985-1994
Offsite-Box: 124 Folder : 12-19 Exhibitions. General (8 of 9 folders)

Scope and Contents Note

Includes files of exhibition proposals (including a proposed touring exhibition of the Neustadt Tiffany collection in 1985), rejected proposals, schedules, and the like.

1985-1994
Offsite-Box: 125 Folder : 1 Exhibitions. General (1 of 9 folders)
1993-1994
Offsite-Box: 125 Folder : 2 Exhibitions. U.S. Constitution: Government by Choice
1986
Offsite-Box: 125 Folder : 3 Exhibitions. Cased Images and Irving Browning
1989
Offsite-Box: 125 Folder : 4 Exhibitions. Tiffany
1988-1990
Offsite-Box: 125 Folder : 5-10 Exhibitions. Audubon (6 folders)

Scope and Contents Note

Includes materials related to various Audubon exhibitions and proposed exhibitions.

1980-1992
Offsite-Box: 125 Folder : 11 Exhibitions. Tenth Street Studio; Portrait Gallery

Scope and Contents Note

Includes an overall description of the proposed Tenth Street exhibition and label text for the Portrait Gallery.

1992
Offsite-Box: 125 Folder : 12 Exhibitions. Collection Re-Installation
1992-1993
Offsite-Box: 125 Folder : 13 Exhibitions at Sony Corp.
1993
Offsite-Box: 125 Folder : 14 Exhibitions. Creating American Cultural Heroes
1994
Offsite-Box: 125 Folder : 15 Exhibitions. 2 X Immortal: Elvis & Marilyn
1994
Offsite-Box: 126 Folder : 1-16 Exhibitions. Thomas Cole: Landscape into History (16 folders)

Scope and Contents Note

Includes correspondence and agreements with the National Museum of American Art, funding proposals, press and other publicity materials, wall text, and other documents.

1992-1994
Offsite-Box: 127 Folder : 1-9 Exhibitions at The Equitable Gallery (9 folders)

Scope and Contents Note

Includes correspondence, draft agreements, press and other publicity materials, brochure text, and other documents related to the exhibition of N-YHS objects at The Equitable.

1994
Offsite-Box: 127 Folder : 10-21 Loans (12 of 51 folders)

Scope and Contents Note

Includes some general files on policies and procedures related to N-YHS's outgoing loans of objects, and files on loans denied or withdrawn during N-YHS's fiscal crisis. The following box has files related to specific loans, some for extended periods and others for specific timebound exhibitions. These files were likely inadvertently separated from other loan files that were integrated into Series IV. Collection Management Files, Subseries B. Outgoing Loans.

1985-1994
Offsite-Box: 128 Folder : 1-39 Loans (39 of 51 folders)

Scope and Contents Note

Among others, the files include loans to Brooklyn Museum, Waterloo Village, War Memorial Museum of Virginia, Museums at Stony Brook, Owen Thomas Museum, New York Law Institute, Chesterwood, Department of the Navy (includes photographs of USS Monitor (1862.9) and Tingey uniform (1932.221), Monticello, Gracie Mansion, Thomas Jefferson Memorial Foundation, Baltimore Museum of Art, Colonial Williamsburg, Metropolitan Museum of Art, Tokyo Metropolitan Government, Bibliotheque Nationale de France, Hudson River Museum, Jordan-Volpe Gallery, National Academy of Design, Minneapolis Institute of Arts, Audubon House, National Portrait Gallery, and Brandywine River Museum.

1985-1994
Offsite-Box: 129 Folder : 1-23 Public Programs & Collections Access (23 folders)

Scope and Contents Note

Includes files concerning various public programs, including a slide show talk providing an overview of the collections (1986), publicity material for programs, summary lists, proposed visitor surveys, a study of visitor and member groups (1988), and a review of the use of museum collections and staff in education and research programs.

1986-1992
Offsite-Box: 130 Folder : 1-13 Special Events (13 folders)

Scope and Contents Note

Includes files concerning private uses of N-YHS's facilities, including for filming such as Robert Redford's Quiz Show and TV's  Law and Order, and for meetings of Community Advisory Board 7, the Alliance for the Arts, and Bard College's Decorative Arts program symposium. The files also reference film rights for material, including for Florentine Films' series  The Civil War.

1993-1994
Offsite-Box: 130 Folder : 14-22 Professional Activities and Miscellaneous (9 of 37 folders)

Scope and Contents Note

These files include documents related to N-YHS's and Hotchner's professional affiliations, such as with the Association of American Museums and sponsoring student studies at N-YHS, and Hotchner's professional activities outside of N-YHS, particularly in terms of lectures on conservation. There are also a small number of files on subjects that did not fit clearly into other categories.

1984-1994
Offsite-Box: 131 Folder : 1-37 Professional Activities and Miscellaneous (28 of 37 folders)
1978-1994

Subseries III.E. Annette Blaugrund Files, 1989-1995. 2.63 Linear feet

Scope and Contents Note

The subseries includes, at least in large part, the files of Annette Blaugrund, Senior Curator of Paintings, Drawing & Sculpture from 1989-1995. The files include correspondence concerning proposed exhibitions, research inquiries, offers of objects for accession, and other museum matters. The files also include object surveys, especially for sculpture, and general administration and exhibition planning documents. Fuller summaries of the content are provided in the container list below. Certain of Blaugrund's files are currently restricted. See the Access Restrictions note. A major initiative of Blaugrund's was the planning for an exhibition about the Tenth Street Studio Building. This subseries holds few or no files on the matter; the bulk of these were integrated at some point with other exhibition files. See Series II. Exhibitions, Subseries I. General Files, folders for Painting and Patronage: The Tenth Street Studios (1993).

Arrangement Note

The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the many individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.

Access Restrictions

N-YHS restricts Board of Trustee and Executive Office files for 50 years following the departure of a President and Chief Executive Officer. This subseries includes some files related to Board and Board Committee matters, and those files are restricted accordingly. Specifically, the files date primarily from the administration of Barbara Knowles Debs and the interim leaders that followed her (1988-1994) and so they are restricted until 2044. While the restriction applies, those files may be used only by, or with the permission of, the President and Chief Executive Officer, the head of the Museum Department, or their designee.

Processing Information Note

The subseries was processed in September 2016 by archivist Larry Weimer. The material was arranged and described, but the physical processing of individual folders was done to only a minimal extent; specifically, the documents remain in their original folders.

Container 1 Container 2   Title Date
Offsite-Box: 132 Folder : 1-7 General Correspondence & Memos (7 of 17 folders)

Scope and Contents Note

Includes correspondence and memos concerning incoming research inquiries about objects and artists, exhibition proposals, offers of objects, and other museum matters.

1991-1995
Offsite-Box: 133 Folder : 1-10 General Correspondence & Memos (10 of 17 folders)
1989-1995
Offsite-Box: 133 Folder : 11-14 Administrative Files (4 folders)

Scope and Contents Note

Includes files concerning visitor counts, intern tasks, filing system, a museum brochure reference material, and facilities information, especially lighting recommendations for the second floor corridor gallery.

1989-1994
Offsite-Box: 134 Folder : 1-4 Collections Policies (4 folders)
1990-1994
Offsite-Box: 134 Folder : 5-11 Exhibitions (7 of 11 folders)

Scope and Contents Note

Includes files on proposed exhibitions and planning meeting and procedures. One file includes notes concerning the Treasury of the Past (1995) exhibition and another concerns a long-term loan to the Thomas Jefferson Memorial Foundation.

1991-1995
Offsite-Box: 135 Folder : 1-4 Exhibitions (4 of 11 folders)

Scope and Contents Note

Includes files on the Paris 1889: American Artists at the Universal Exposition and  Rare Birds of China exhibitions, and a proposed Urban Gallery.

1987-1995
Offsite-Box: 135 Folder : 5-8 Research Sources (4 folders)

Scope and Contents Note

Includes notes and other documents identifying art research sources.

circa 1991-1993
Offsite-Box: 135 Folder : 9-19 Object Descriptions & Inventories (11 of 13 folders)

Scope and Contents Note

Principally includes surveys and inventories of paintings and sculpture.

1990-1994
Offsite-Box: 136 Folder : 1-2 Object Descriptions & Inventories (2 of 13 folders)

Scope and Contents Note

Includes a system-generated Sculpture Checklist as of April 15, 1993, by Ann Weissman.

1993

Subseries III.G. Various Curatorial Files, 2002-2016. 5.5 Linear feet

Scope and Contents

The subseries includes files transferred to the archives from the museum that were those of various curators, assistant/associate curators, contracted consulting curators, or others involved in developing exhibitions or shaping the collection scope and presentation. In many instances, the specific provenance of the files may not be clear and were included here because of the nature of the subject matter.

Arrangement

The files are loosely arranged and were generally retained as transferred to the archives.

Processing Information

The subseries was formed in 2021 in order to accommodate files transferred to the archives in 2017-2019 that could not be readily placed with the series structure established in 2016 when the bulk of the records were processed. These files were minimally processed and are generally described at the box level.

Container 1     Title Date
Offsite-Box: 292 Exhibition curatorial working files

Scope and Contents

Primarily includes files from Mina Weiner, Jan Ramirez, Kathy Hulser, and Ellen Denker. Primarily concerns object lists, text, planning, programming, and the like for various exhibitions, including especially: Alexander Hamilton, Life on a Lapel, Family Matters, Jules Feiffer, Home Sewn, Bella Landauer: Collecting Enterprises, Revolutions, British in New York, the N-YHS Bicentennial in 2004. Includes some other planning documents, such as a Visible Storage Best Practices Analysis (1997).

circa 1996-2004
Offsite-Box: 297 Exhibition curatorial working files

Scope and Contents

Files transferred to the archives in 2017. These files are primarily from the office of Museum Director Linda Ferber and relate to various exhibitions. These include AIDS, Armory Show, Historical Fictions, Legacies, Lincoln & New York, Finding Priscilla's Children, Audubon's Aviary, Ashcan Painters, Atlantic Revolutions, Grant & Lee, Clarice Lee, New York Divided, and a few other smaller files.

2002-2012
Offsite-Box: 298 Exhibition curatorial working files

Scope and Contents

Includes Marybeth de Filippis's file on "Dutch New York between East and West: The World of Margrieta van Varick (2009); binder and file on object conservation for the Great Hall (2010); binder of "100% Design Development with Exhibit Script and Exhibit Item Schedule" for the Dimenna Childen's Museum (2010); and proposals for a N-YHS web redesign by Mediatrope LLC and by Tronvig Group (2010).

2009-2010
Offsite-Box: 299 Exhibition curatorial working files

Scope and Contents

Includes files on the Cholera and the Insulin exhibitions.

2008-2011
Offsite-Box: 315 Exhibition curatorial working files

Scope and Contents

The box appears to hold exhibition-related files from Linda Ferber. Principal files concern: Coast & Sea, Making It Modern (Nadelman), Making American Taste, Beauty's Legacy, Clarice Smith, Swing Time (Reginald Marsh).

circa 2009-2016
Offsite-Box: 316 Various curatorial files

Scope and Contents

Includes a small set of Linda Ferber files, including those on the Hudson River School exhibition.

circa 2012-2014

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Series IV. Collection Management Files, 1929-2008. 36.93 Linear feet

Scope and Contents Note

The Collections Management series includes certain records of the Registrar and other records related to the administration of museum objects. The bulk of the series by far includes records of outgoing loans from N-YHS for exhibition or other display at other institutions; these loan records extend back to 1929. Though extensive, the loan records do not appear to include all outgoing loans.

The series includes some records of incoming loans for some of N-YHS's exhibitions of the 1940s and 1950s. (The bulk of incoming exhibition loan records are found in Series II, Exhibitions.) This series also holds accession lists and receipts for the 1950s-1960s.

The series also holds a few files from the 1980s-1990s covering the transport and warehousing of the collection at that time, as well as location mapping for the Henry Luce III Center for the Study of American Culture, which opened in 2000.

Arrangement Note

The Collection Management series is organized in the following subseries:

Subseries IV.A. Early Registrar Files

Subseries IV.B. Outgoing Loans

Subseries IV.C. Albina De Meio and Related Files

Subseries IV.D. Luce Center Logistics

Subseries IV.E. Conservation Surveys & Other Files

Subseries IV.F. Incoming Loan and Other Exhibition-Related Files.

Subseries IV.G. General Collections Management Files

Subseries IV.A. Early Registrar Files, 1929-1965. 1.83 Linear feet

Scope and Contents Note

The subseries includes files from the Museum Registrar, roughly from the early years of the museum's establishment as a department (circa 1939) to the 1960s. These were principally Carolyn Scoon (1942-1957),Theresa Czajkowska (1950-1957), and Dorothy Hull (1958-1961). The files include receipts for outgoing loans by N-YHS, including early (1929-1938) records of such loans. Incoming loan files, as well as the explicitly labeled files for exhibitions, document objects borrowed for exhibition at N-YHS in the 1940s-1950s. The series includes registrar receipts for other objects, such as those submitted for consideration for donation. Accessions and auction sales are documented in the working files for the annual reports and elsewhere in the subseries.

Arrangement Note

The subseries is arranged by subject matter and follows original order as found during processing in 2016.

Processing Information Note

The content of the subseries was physically processed, likely in the 1990s. The material was integrated with the Museum Department record group and description was developed in September 2016 by project archivist Larry Weimer.

Container 1 Container 2   Title Date
Offsite-Box: 142 Folder : 1 Notes for Annual Reports
1949-1962
Offsite-Box: 142 Folder : 2 Correspondence
1950-1962
Offsite-Box: 142 Folder : 3 Draft Manual for Museum Registrars
1954
Offsite-Box: 142 Folder : 4 Imaging Service Fees
1953
Offsite-Box: 142 Folder : 5 Thompson Homestead Museum, East Hampton, L.I.
1942-1945
Offsite-Box: 142 Folder : 6 Material Sold

Scope and Contents Note

Includes books and museum objects sent to auction.

1943-1948
Offsite-Box: 142 Folder : 7-10 Registrar Receipts (4 folders)
1956, 1960-1962
Offsite-Box: 142 Folder : 11 "Hall of Great Events"
circa 1937
Offsite-Box: 142 Folder : 12 Evacuation List
1941-1942
Offsite-Box: 142 Folder : 13 Miscellaneous Museum Accessions, etc.
circa 1939-1950
Offsite-Box: 143 Folder : 1 Receipt Books #1 and #3 for Articles Given Out or Loaned by N-YHS
1929-1933, 1936-1938
Offsite-Box: 143 Folder : 2-6 Loans by N-YHS (5 folders)
1954-1957
Offsite-Box: 144 Folder : 1-8 Loans by N-YHS (8 folders)
1957-1964
Offsite-Box: 145 Folder : 1 Loans by N-YHS
1965
Offsite-Box: 145 Folder : 2 Indefinite Loans by N-YHS
1945-1963
Offsite-Box: 145 Folder : 3-4 Loans to N-YHS (2 folders)
1952-1960
Offsite-Box: 145 Folder : 5 Indefinite Loans to N-YHS
1939-1962
Offsite-Box: 145 Folder : 6 Deposted Temporarily
1942-1956
Offsite-Box: 145 Folder : 7 Exhibition. Portraits of Americans by Americans
1945
Offsite-Box: 145 Folder : 8 Exhibition. American Presentation Silver
1946-1947
Offsite-Box: 145 Folder : 9 Exhibition. John James Audubon
1946-1947
Offsite-Box: 145 Folder : 10 Exhibition. Frederic Remington: Artist of the Old West
1947-1948
Offsite-Box: 145 Folder : 11 Exhibition. Children's Portraits
1948-1949
Offsite-Box: 145 Folder : 12 Confederate Exhibition
1949
Offsite-Box: 145 Folder : 13 Exhibition. George Harvey
1948
Offsite-Box: 145 Folder : 14 Exhibition. Ezra Ames of Albany, Portrait Painter
1955
Offsite-Box: 145 Folder : 15 Exhibition. John James Audubon
1963

Subseries IV.B. Outgoing Loans, 1939, 1947, 1976-2005 1976-2002. 20.21 Linear feet

Scope and Contents Note

The Outgoing Loan Requests subseries of the New-York Historical Society museum records consists of files that were created within the Museum Department (likely by the registrar and associated staff) and chiefly relate to requests from outside institutions for loans of items from N-YHS's museum and library/print room collections for exhibition purposes. The date range for the series runs from 1975 to 2002.

The types of materials contained in the files include: internal and external correspondence such as memoranda and letters, facility reports, research material, loan agreements, receipts, insurance certificates, shipping invoices, and condition reports. Additionally, some files include photographic prints, slides, transparencies, and negatives of requested items, requesting facilities, or of damage to requested items incurred in connection with loans. Some files include exhibition checklists or catalogues. Files holding such images or print matter are noted in the container list below.

Together the materials document the considerations, process, and logistics underlying N-YHS's loan of particular objects, from initial request, review and recommendation by internal staff, final approval or rejection by the Board of Trustees, conservation work, insurance coverage, packing and shipment, and the resulting exhibitions and related publicity and press. More broadly, the files document the history of N-YHS's overall loan activities and the ways in which the collections have been called on in support of other institutions' exhibitions. Loans for purposes other than museum exhibitions are also documented, including long-term loans for display in government buildings.

The subseries includes files not only for loan requests that were satisfied, but also for those requests that were declined, withdrawn, or otherwise unfulfilled. Some rejections or rescissions of loan requests in 1988, 1993, and 1999 reflect loan moratoria due to larger events in N-YHS's history, including inventorying of collections, financial difficulties, and an anticipated move of collections related to the opening of the Henry Luce III Center for the Study of American Culture, respectively.

Arrangement Note

The Outgoing Loan Requests subseries is arranged chronologically by year of file. Within each year's set of files, there are typically multiple types of files depending on the lending department, whether the request was fulfilled or not, and so forth. When multiple file types were contained within a year, the files were arranged with those having a loan number appearing first. These appear to be only museum objects and the number was likely assigned during input of object information to TMS, the Museum Department's inventory database. These loan files are arranged sequentially, though there are gaps in the numbering.

Following the files with loan numbers are those with no assigned loan number. These are arranged in the following order within a given year: long-term loans, museum loans, library loans, unfulfilled loans, loans of unknown resolution, and miscellaneous other types. Not all types are present in every year.

Although documents were transferred to archival folders during processing, when the original folders contained significant writing or annotation, they were retained with the documents. Folder titles were devised by the processing archivist based on the original folder labels, handwritten annotations on the folders, or folder contents. For satisfied loan requests, the name of the borrowing institution is the principal element noted in the file label. Files relating to loan requests that were denied or withdrawn were combined into "unfulfilled loan" files by year, with no further detail in the container list.

In some instances, the processing archivist found two or more folders relating to the same loan in the original files. These were likely the files of different museum staff (separate loan files maintained by the library staff are found with the library records) and so were generally merged, but materials were sleeved and original folders retained to indicate their separate origins. Materials found subsequent to processing the core of records were added to the container list in their proper order, but were not physically integrated; these files were instead placed in separate boxes appearing at the end of the subseries.

Processing Information Note

The Outgoing Loans subseries was processed by archival intern Katherine Palm in Spring 2016.

Container 1     Title Date
Offsite-Box: 1 Long-term loan (1975): The Hispanic Society of America

Scope and Contents Note

Concerns a long-term loan of St. John the Baptist by Castillo y Saavedra from 1975 to 1987.

1981, 1987
Offsite-Box: 1 OLR-1976.2. Jersey City Public Library Museum

Scope and Contents Note

Includes photographic print of the loaned object.

1976
Offsite-Box: 1 Library: High Museum of Art
1976
Offsite-Box: 1 OLR-1977.1. The American Federation of Arts
1977
Offsite-Box: 1 Library: Eleutherian Mills Historical Library
1977
Offsite-Box: 1 OLR-1978.1 Museum of American Folk Art

Scope and Contents Note

Includes a photographic print of the requested item(s).

1978
Offsite-Box: 1 OLR-1978.2. National Collection of Fine Arts, Smithsonian
1978
Offsite-Box: 1 OLR-1978.3. Old Dartmouth Historical Society Whaling Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1978-1979
Offsite-Box: 1 OLR-1978.4. The Hudson River Museum
1978
Offsite-Box: 1 OLR-1978.5. Coe Kerr Gallery
1978
Offsite-Box: 1 OLR-1978.6. The Century Association

Scope and Contents Note

Includes a photographic negative of the requested item(s).

1978
Offsite-Box: 1 OLR-1978.7. The Century Association
1978
Offsite-Box: 1 OLR-1978.8. The Albany Institute of History and Art
1978
Offsite-Box: 1 OLR-1978.9. Art Gallery of Nova Scotia
1977-1979
Offsite-Box: 1 OLR-1978.10. High Museum of Art
1977-1979
Offsite-Box: 1 OLR-1978.11. The Corning Museum of Glass
1977-1978
Offsite-Box: 1 OLR-1978.12. Albany Institute of History and Art

Scope and Contents Note

Additionally includes a loan form for a 1972 loan of glass paperweights to the Albany Institute of History and Art.

1972, 1978
Offsite-Box: 1 Library: Beth Hatefutsoth
1978
Offsite-Box: 1 OLR-1979.1. National Portrait Gallery, Smithsonian
1978-1979
Offsite-Box: 1 OLR-1979.2. The Hudson River Museum

Scope and Contents Note

Includes a photographic print of the requested item(s). This folder additionally includes correspondence in 1982 regarding a loan of Asher B. Durand drawings and engravings.

1979, 1982
Offsite-Box: 1 OLR-1979.3. The Bronx Museum of the Arts

Scope and Contents Note

Includes a photographic print of the requested item(s).

1979-1980
Offsite-Box: 1 OLR-1979.4. American Museum of Natural History
1979
Offsite-Box: 1 OLR-1979.5. Amon Carter Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1979-1980
Offsite-Box: 1 OLR-1979.6. Robert Hull Fleming Museum, University of Vermont

Scope and Contents Note

Includes a photographic print of the requested item(s).

1978-1979
Offsite-Box: 1 OLR-1979.7. Fraunces Tavern Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1979-1980
Offsite-Box: 1 OLR-1979.8. The Brooklyn Museum
1979-1980
Offsite-Box: 1 OLR-1979.9. Cragsmoor Free Library

Scope and Contents Note

Includes photographic prints of the requested item(s).

1979-1980
Offsite-Box: 48 OLR-1979.12. The Metropolitan Museum of Art (3 folders)

Scope and Contents Note

Concerns a long-term loan of paintings from the Bryan Collection. Includes photographic prints and a color transparency of the requested item(s) and restoration reports from 1942 regarding paintings 1867.4 (B-4), 1867.6 (B-6), 1867.7 (B-7), and 1867.14 (B-14). Also included is correspondence with staff of the Rijksmuseum in 1939 and 1947 regarding identification of the subject of a painting (1867.182 (B-182)).

1939-1947, 1978-1993
Offsite-Box: 1 Museum: Bronx County Historical Society
1979-1981
Offsite-Box: 2 Unfulfilled loans, 1979
1979
Offsite-Box: 2 OLR-1980.2. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes photographic prints of the requested item(s).

1979-1980
Offsite-Box: 2 OLR-1980.3. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes photographic prints of the requested item(s).

1979-1980
Offsite-Box: 2 OLR-1980.4. University of New Hampshire

Scope and Contents Note

Includes photographic prints of the requested item(s).

1980-1981
Offsite-Box: 2 OLR-1980.5. National Gallery of Art, Smithsonian

Scope and Contents Note

Includes a photographic print of the requested item(s).

1978-1980
Offsite-Box: 2 OLR-1980.6. Lyman Allyn Museum
1980
Offsite-Box: 2 OLR-1980.7. Meredith Long & Company

Scope and Contents Note

Includes a photographic print of the requested item(s).

1979-1980
Offsite-Box: 2 OLR-1980.8. Hirschl & Adler Galleries
1979-1980
Offsite-Box: 2 OLR-1980.9. Albany Institute of History and Art (2 folders)
1980
Offsite-Box: 2 OLR-1980.10. Fraunces Tavern Museum

Scope and Contents Note

Includes photographic prints of the requested item(s) and exhibition brochure.

1980-1981
Offsite-Box: 2 OLR-1980.11. Bergdorf Goodman
1980
Offsite-Box: 2 Library: Cooper-Hewitt National Design Museum, Smithsonian
1980
Offsite-Box: 2 Library: New Jersey State Museum
1980-1981
Offsite-Box: 2 Unfulfilled loans, 1980
1980
Offsite-Box: 2 OLR-1981.1. Roberson Center for the Arts & Sciences
1981
Offsite-Box: 2 OLR-1981.2. Nassau County Museum of Fine Art
1980-1981
Offsite-Box: 2 OLR-1981.3. The Katonah Gallery

Scope and Contents Note

Includes a photographic print of the requested item(s) and exhibition catalogue.

1981-1982
Offsite-Box: 2 OLR-1981.4. The Library of Congress

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981
Offsite-Box: 2 OLR-1981.5. Los Angeles County Museum of Art

Scope and Contents Note

Includes a color transparency of the requested item(s).

1981-1982
Offsite-Box: 2 OLR-1981.6. The Lyndon Baines Johnson Library-Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1981
Offsite-Box: 3 OLR-1981.7. Birmingham Museum of Art
1980-1981
Offsite-Box: 3 OLR-1981.8. The Heckscher Museum

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981
Offsite-Box: 3 OL-R1981.9. Chanticleer Pottery
1981
Offsite-Box: 3 OLR-1981.10. Amon Carter Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1980-1982
Offsite-Box: 3 OLR-1981.11. Albany Institute of History and Art

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981, 1983
Offsite-Box: 3 OLR-1981.12. Daughters of the American Revolution Museum

Scope and Contents Note

Includes a photographic print of the requested item(s) and booklets associated with the exhibition.

1981-1982
Offsite-Box: 3 OLR-1981.13. Citizen's Board Dinner

Scope and Contents Note

This folder was pulled for staff use and not returned.

1981
Offsite-Box: 3 OLR-1981.14. Cooper-Hewitt National Design Museum, Smithsonian
1981
Offsite-Box: 3 OLR-1981.15. Cooper-Hewitt National Design Museum, Smithsonian

Scope and Contents Note

Includes a photographic print of the requested item(s).

1981
Offsite-Box: 3 Museum: Queens County Farm Museum
1981
Offsite-Box: 3 Museum: The Montreal Museum of Fine Arts

Scope and Contents Note

Includes a color transparency of the requested item(s).

1979-1981
Offsite-Box: 49 Museum: Yager Museum of Art and Culture, Hartwick College

Scope and Contents Note

Concerns a long-term loan of 1818.1 Portrait of John Christopher Kunze, D.D. by John Wesley Jarvis from 1981 to 2006. Includes a photographic print of the requested item(s).

1981-2006
Offsite-Box: 3 Unfulfilled loans, 1981
1981
Offsite-Box: 3 OLR-1982.1. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes exhibition brochure.

1981-1983
Offsite-Box: 3 OLR-1982.2. Pennsylvania Academy of the Fine Arts

Scope and Contents Note

Includes a photographic print of the requested item(s).

1981
Offsite-Box: 3 OLR-1982.3. The Art Museum, Princeton University
1981-1982
Offsite-Box: 3 OLR-1982.4. Munson-Williams-Proctor Institute

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981-1983
Offsite-Box: 3 OLR-1982.5. Museum of the City of New York
1981-1983
Offsite-Box: 3 OLR-1982.6. Grey Art Gallery, New York University
1981-1982
Offsite-Box: 3 OLR-1982.7. Grey Art Gallery, New York University
1982
Offsite-Box: 3 OLR-1982.8. The Berkshire Museum
1982
Offsite-Box: 3 OLR-1982.9. Caswell-Massey Co. Ltd.
1982
Offsite-Box: 3 OLR-1982.10. Cedar Rapids Museum of Art
1982
Offsite-Box: 3 OLR-1982.11. Albany Institute of History and Art
1982-1983
Offsite-Box: 3 OLR-1982.12. Fraunces Tavern Museum
1982-1983
Offsite-Box: 3 OLR-1982.13. Danforth Museum
1982
Offsite-Box: 3 Unfulfilled loans, 1982
1982-1983
Offsite-Box: 4 OLR-1983.1. National Portrait Gallery, Smithsonian
1982-1983
Offsite-Box: 4 OLR-1983.2. Pennsylvania Historical and Museum Commission
1983
Offsite-Box: 4 OLR-1983.3. The Rhode Island Historical Society

Scope and Contents Note

Includes the subsequent transfer of the object from Rhode Island direct to the Smithsonian National Portrait Gallery in 1984 for their China Trade exhibition.

1982-1985
Offsite-Box: 4 OLR-1983.4. Museum of American Folk Art

Scope and Contents Note

Includes a photographic print of the requested item(s).

1982-1983
Offsite-Box: 4 OLR-1983.5. Museum of Fine Arts, Boston

Scope and Contents Note

Includes photographic prints of the requested item(s).

1981-1984
Offsite-Box: 4 OLR-1983.6. Nassau County Museum of Fine Art
1982-1983
Offsite-Box: 4 OLR-1983.7. National Museum of American Art, Smithsonian
1982-1984
Offsite-Box: 4 OLR-1983.8. The Hudson River Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1982-1983
Offsite-Box: 4 OLR-1983.9. The Hudson River Museum

Scope and Contents Note

Includes polaroid photographic prints of frame damage.

1982-1983
Offsite-Box: 4 OLR-1983.10. Jefferson County Historical Society
1982-1983
Offsite-Box: 4 OLR-1983.11. Museum and Library of Maryland History
1983-1984
Offsite-Box: 4 OLR-1983.12. The Heckscher Museum
1982-1983
Offsite-Box: 4 OLR-1983.13. The Edith C. Blum Art Institute, The Bard College Center
1982-1983
Offsite-Box: 4 OLR-1983.15. The Detroit Institute of Arts
1981-1983
Offsite-Box: 4 OLR-1983.16. Fraunces Tavern Museum
1983-1984
Offsite-Box: 4 OLR-1983.17. The Connecticut Historical Society
1983-1984
Offsite-Box: 4 OLR-1983.18. Cragsmoor Free Library
1981-1984
Offsite-Box: 4 OLR-1983.19. Museum of the Borough of Brooklyn, Brooklyn College

Scope and Contents Note

Includes exhibition brochure.

1982-1983
Offsite-Box: 4 Unfulfilled loans, 1983
1982-1983
Offsite-Box: 4 OLR-1984.1. The Historic New Orleans Collection, the Kemper and Leila Williams Foundation

Scope and Contents Note

Includes a photographic print of the requested item(s).

1983-1984
Offsite-Box: 5 OLR-1984.2. Philadelphia Museum of Art
1984
Offsite-Box: 5 OLR-1984.3. Memorial Art Gallery, University of Rochester
1984
Offsite-Box: 5 OLR-1984.4. Louisiana Department of Wildlife and Fisheries (2 folders)

Scope and Contents Note

Includes a polaroid photographic print of the requested items as exhibited.

1984
Offsite-Box: 5 OLR-1984.5. California State University, Long Beach
1984-1985
Offsite-Box: 5 OLR-1984.6. The Columbus Museum of Arts and Sciences
1983-1984
Offsite-Box: 5 OLR-1984.7. The Edward Hopper Landmark Preservation Foundation
1984
Offsite-Box: 5 OLR-1984.8. The Dog Museum of America, American Kennel Club Foundation
1984-1985
Offsite-Box: 5 OLR-1984.9. Daughters of the American Revolution Museum

Scope and Contents Note

Includes a piece of label from the back of the frame of a painting from the N-YHS collections (The Schuyler Family by Ambrose Andrews) that was found in the wrappings of the painting upon receipt by the DAR Museum.

1984-1985
Offsite-Box: 5 OLR-1984.10. Fraunces Tavern Museum

Scope and Contents Note

Includes photographic prints of the requested item(s).

1984
Offsite-Box: 5 OLR-1984.11. Museum of the Borough of Brooklyn, Brooklyn College
1984
Offsite-Box: 5 OLR-1984.12. Cooper-Hewitt National Design Museum, Smithsonian
1984
Offsite-Box: 5 OLR-1984.13. University of Virginia Art Museum
1984
Offsite-Box: 5 OLR-1984.14. The Emily Lowe Gallery, Hofstra University
1983
Offsite-Box: 5 OLR-1984.15. C. M. Russell Museum
1984
Offsite-Box: 48 OLR-1984.16. Hudson River Maritime Center
1984-1991
Offsite-Box: 5 Library: Art Commission of the City of New York, City Hall
1984
Offsite-Box: 5 Unfulfilled loans, 1984

Scope and Contents Note

Includes a photographic print of the requested item(s).

1982-1984
Offsite-Box: 5 OLR-1985.2. Columbus Museum of Art
1984-1985
Offsite-Box: 5 OLR-1985.3. Museum of the Borough of Brooklyn, Brooklyn College
1985
Offsite-Box: 5 OLR-1985.4. Albany Institute of History and Art (Executive Mansion)

Scope and Contents Note

Loan was made for the purpose of display of paintings at the Governor's Executive Mansion in Albany, New York. Includes a photographic print of the requested item(s). Includes a brochure titled The Executive Mansion in Albany: A Century of New York History by Isabelle K. Savell (1982).

1984-1991
Offsite-Box: 5 OLR-1985.5. National Portrait Gallery, Smithsonian
1985
Offsite-Box: 5 OLR-1985.6. National Portrait Gallery, Smithsonian
1984-1985
Offsite-Box: 5 OLR-1985.7. Plimoth Plantation
1985
Offsite-Box: 5 OLR-1985.8. The Art Museum, Princeton University
1985
Offsite-Box: 5 OLR-1985.9. The Metropolitan Museum of Art
1984-1985
Offsite-Box: 6 OLR-1985.10. The Jordan-Volpe Gallery
1985
Offsite-Box: 6 OLR-1985.11. Heritage Plantation of Sandwich
1985
Offsite-Box: 6 OLR-1985.12. The Brooklyn Museum
1984-1985
Offsite-Box: 6 OLR-1985.13. Museum of the Borough of Brooklyn, Brooklyn College
1985
Offsite-Box: 6 OLR-1985.14. Cooper-Hewitt National Design Museum, Smithsonian
1985
Offsite-Box: 6 OLR-1985.15. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes polaroid photographic prints of frame damage.

1984-1987
Offsite-Box: 6 Museum: National Museum of Natural History, Smithsonian
1985
Offsite-Box: 6 Library: The Grolier Club
1985
Offsite-Box: 6 Unfulfilled loans, 1985
1983-1986
Offsite-Box: 6 OLR-1986.1. The American Museum of Natural History
1985-1987
Offsite-Box: 6 OLR-1986.2. Corcoran Gallery of Art
1985-1986
Offsite-Box: 6 OLR-1986.3. Fraunces Tavern Museum
1986-1987
Offsite-Box: 6 OLR-1986.4. General Foods Collection

Scope and Contents Note

Includes exhibition brochure.

1986-1987
Offsite-Box: 6 OLR-1986.5. Historical Society of Rockland County
1985-1986
Offsite-Box: 6 OLR-1986.6. The Hudson River Museum
1984-1986
Offsite-Box: 6 OLR-1986.7. Museum of American Folk Art
1985-1988
Offsite-Box: 6 OLR-1986.8. Museum of American Glass at Wheaton Village
1986
Offsite-Box: 6 OLR-1986.9. Museum of the Borough of Brooklyn, Brooklyn College (2 folders)

Scope and Contents Note

Includes exhibition brochure.

1986-1987
Offsite-Box: 7 OLR-1986.10. Museum of the City of New York
1986-1987
Offsite-Box: 7 OLR-1986.11. The Museum of Fine Arts, Houston
1986-1990
Offsite-Box: 7 OLR-1986.12. Nationalmuseum, Stockholm
1985-1987
Offsite-Box: 7 OLR-1986.13. National Portrait Gallery, Smithsonian
1985-1986
Offsite-Box: 7 OLR-1986.14. The Parrish Art Museum
1985-1987
Offsite-Box: 7 OLR-1986.15. Smithsonian Institution Traveling Exhibition Service

Scope and Contents Note

Includes photographic prints of the requested item(s) showing a conservation issue.

1985-1989
Offsite-Box: 7 OLR-1986.16. Staten Island Historical Society

Scope and Contents Note

Includes issue of the Staten Island Historian newsletter dedicated to the exhibition.

1986-1988
Offsite-Box: 7 OLR-1986.17. University Art Gallery, State University of New York at Albany
1985-1986
Offsite-Box: 7 OLR-1986.18. Tennessee State Museum
1985-1987
Offsite-Box: 7 OLR-1986.19. Krannert Art Museum, University of Illinois at Urbana-Champaign

Scope and Contents Note

Includes exhibition catalogue.

1986-1987
Offsite-Box: 7 OLR-1986.20. Museum of Art, Rhode Island School of Design
1985-1986
Offsite-Box: 7 OLR-1986.21. Lyndon Baines Johnson Library
1985-1986
Offsite-Box: 7 OLR-1986.22. The Hudson River Museum
1985
Offsite-Box: 7 OLR-1986.23. Albany Institute of History and Art (1 of 2)

Scope and Contents Note

Includes exhibition brochure and what appear to be N-YHS exhibit label(s).

1985-1986
Offsite-Box: 8 OLR-1986.23. Albany Institute of History and Art (2 of 2)

Scope and Contents Note

Includes exhibition brochure and what appear to be N-YHS exhibit label(s).

1985-1986
Offsite-Box: 8 OLR-1986.24. Museum of the Borough of Brooklyn, Brooklyn College
1985-1986
Offsite-Box: 8 OLR-1986.25. The Magazine ANTIQUES
1986
Offsite-Box: 8 Library: Cooper-Hewitt National Design Museum, Smithsonian
1986
Offsite-Box: 8 Library: National Portrait Gallery, Smithsonian
1986
Offsite-Box: 8 Library: The Bronx Museum of the Arts
1985-1986
Offsite-Box: 8 Library: Hopper House Art Center
1986
Offsite-Box: 8 Library: Munson-Williams-Proctor Institute
1985-1986
Offsite-Box: 8 Unfulfilled loans, 1986 (2 folders)

Scope and Contents Note

Includes color slides of a requested watercolor Perspective View Near Newport, Rhode Island (x.483).

1984-1986
Offsite-Box: 8 OLR-1987.3. The Anacostia Neighborhood Museum, Smithsonian

Scope and Contents Note

Includes exhibition brochure.

1986-1988
Offsite-Box: 8 OLR-1987.4. Bowdoin College Museum of Art
1984-1987
Offsite-Box: 8 OLR-1987.6. Delaware Art Museum
1986-1987
Offsite-Box: 8 OLR-1987.7. Huntington Galleries
1986-1987
Offsite-Box: 8 OLR-1987.8. International Exhibitions Foundation (1 of 2)
1986-1988
Offsite-Box: 9 OLR-1987.8. International Exhibitions Foundation (2 of 2)
1986-1988
Offsite-Box: 9 OLR-1987.9. The Metropolitan Museum of Art
1986-1988
Offsite-Box: 9 OLR-1987.10. Museum of Fine Arts, Boston
1987
Offsite-Box: 9 OLR-1987.11. The Museum of Fine Arts, Houston
1986-1988
Offsite-Box: 9 OLR-1987.12. National Museum of Science and Technology (Canada)
1987-1988
Offsite-Box: 9 OLR-1987.13. National Portrait Gallery, Smithsonian
1986-1988
Offsite-Box: 10 OLR-1987.14. National Portrait Gallery, Smithsonian (2 folders)
1985-1988
Offsite-Box: 10 OLR-1987.15. The New York Public Library
1987
Offsite-Box: 10 OLR-1987.16. Philadelphia Maritime Museum
1986-1987
Offsite-Box: 10 OLR-1987.17. Smithsonian Institution Traveling Exhibition Service (2 folders)
1986-1989
Offsite-Box: 10 OLR-1987.18. Gettysburg National Military Park, National Park Service (6 folders)

Scope and Contents Note

This set of folders contains documentation regarding the long-term loan, additional items loaned, conservation treatment, a theft of a cutlass (object 1925.103), an extension of the loan, and return of the loaned items. Includes photographic prints (some of which are polaroid) and color treatment slides of the requested item(s).

1986-2000
Offsite-Box: 48 OLR-1987.19. The Navy Museum, Department of the Navy

Scope and Contents Note

Includes Kodak instant film photographic prints of certain requested item(s)

1984-1992
Offsite-Box: 10 Museum: The Metropolitan Museum of Art

Scope and Contents Note

Concerns a loan of Frederick Remington's Bronco Buster sculpture for the purpose of comparison.

1987
Offsite-Box: 10 Museum: The Metropolitan Museum of Art
1987-1988
Offsite-Box: 10 Museum: Mottahedeh

Scope and Contents Note

Concerns a reproduction arrangement with Mottahedeh with respect to reproduction of a piece of Staffordshire plate.

1987-1989
Offsite-Box: 11 Library: Abigail Adams Smith Museum
1987-1988
Offsite-Box: 11 Library: Cooper-Hewitt National Design Museum, Smithsonian
1987-1988
Offsite-Box: 11 Library: Amon Carter Museum

Scope and Contents Note

Includes exhibition brochure.

1986-1988
Offsite-Box: 11 Library: Erasmus Hall High School and Academy of the Arts
1986-1987
Offsite-Box: 11 Library: Utah Museum of Fine Arts
1986-1987
Offsite-Box: 11 Library: International Center of Photography
1986
Offsite-Box: 11 Library: Fort Stanwix National Monument, National Park Service
1987
Offsite-Box: 11 Library: Nippon Club

Scope and Contents Note

includes a memorandum regarding a joint exhibition with the Nippon Club.

1987-1988
Offsite-Box: 11 Library: South Street Seaport Museum
1987-1988
Offsite-Box: 11 Unfulfilled loans, 1987 (1 of 2)

Scope and Contents Note

Includes polaroid photographic prints of certain requested item(s) and also photographic prints of a requesting institution's exhibition space.

1985-1987
Offsite-Box: 48 Unfulfilled loans, 1987 (1 of 2)
1986-1988
Offsite-Box: 48 Summaries of Loan Activity, 1986-1988
1986-1988
Offsite-Box: 11 OLR-1988.1. Amon Carter Museum
1986-1987
Offsite-Box: 11 OLR-1988.2. Edith C. Blum Art Institute, Bard College

Scope and Contents Note

Includes exhibition brochure.

1987-1988
Offsite-Box: 11 OLR-1988.3. The General Theological Seminary
1987-1988
Offsite-Box: 12 OLR-1988.4. Heritage Plantation of Sandwich
1987-1989
Offsite-Box: 12 OLR-1988.5. The Katonah Gallery (2 folders)
1988-1989
Offsite-Box: 12 OLR-1988.6. Los Angeles County Museum of Art
1987-1989
Offsite-Box: 12 OLR-1988.7. National Academy of Design
1987-1988
Offsite-Box: 12 OLR-1988.8. National Gallery of Art, Smithsonian
1988-1989
Offsite-Box: 12 OLR-1988.9. Kunsthistorisches Institut der Freien Universitat Berlin
1988-1989
Offsite-Box: 12 OLR-1988.10. Philadelphia Maritime Museum

Scope and Contents Note

Includes polaroid photographic prints documenting conservation work performed by the requesting institution following damage to the requested item(s).

1987-1988
Offsite-Box: 48 OLR-1988.11. The Hudson River Museum
1987
Offsite-Box: 12 OLR-1988.12. The University of Kentucky Art Museum
1987-1988
Offsite-Box: 12 OLR-1988.13. The Metropolitan Museum of Art
1988-1989
Offsite-Box: 12 Museum: Luman Reed Exhibition

Scope and Contents Note

Contains receipts of delivery with respect to Asher B. Durand paintings.

1988
Offsite-Box: 12 Library: The Metropolitan Museum of Art
1988-1989
Offsite-Box: 12 Library: Huntington Museum of Art
1987-1988
Offsite-Box: 12 Library: The Hudson River Museum (2 folders)
1987-1989
Offsite-Box: 13 Library: Grey Art Gallery, New York University
1988
Offsite-Box: 13 Library: New York Public Library

Scope and Contents Note

Concerns delivery of certain insurance atlases to the New York Public Library for shipment with its similar material to a vendor for color microfilming.

1988
Offsite-Box: 13 Library: Amon Carter Museum

Scope and Contents Note

Found loose in files and put into a folder created by archivist.

1988
Offsite-Box: 13 Unfulfilled loans, 1988 (3 folders)
1975, 1987-1988, 1993
Offsite-Box: 13 OLR-1989.1. The Brick Presbyterian Church

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1989
Offsite-Box: 13 OLR-1989.2. Musei Capitolini (2 folders)

Scope and Contents Note

Includes some correspondence in Italian.

1989
Offsite-Box: 13 OLR-1989.3. Cooper-Hewitt National Design Museum, Smithsonian
1988-1989
Offsite-Box: 13 OLR-1989.4. Lehman College Library, CUNY
1989
Offsite-Box: 13 OLR-1989.5. Munson-Williams-Proctor Institute

Scope and Contents Note

Includes exhibition catalogue.

1989-1990
Offsite-Box: 13 OLR-1989.6. Museum of American Folk Art
1988-1990
Offsite-Box: 14 OLR-1989.7. Museum of the City of New York

Scope and Contents Note

Includes exhibition brochure.

1987-1989
Offsite-Box: 14 OLR-1989.8. National Portrait Gallery, Smithsonian (2 folders)

Scope and Contents Note

Includes exhibition catalogue.

1988-1989
Offsite-Box: 14 OLR-1989.9. Pennsylvania Academy of Fine Arts
1987-1989
Offsite-Box: 14 OLR-1989.10. Princeton Historical Society
1989
Offsite-Box: 14 OLR-1989.11. The Queens Museum
1987-1990
Offsite-Box: 14 OLR-1989.12. Art in Embassies Program, U.S. Department of State (Paris, France)
1989-1993
Offsite-Box: 14 OLR-1989.13. Washington State Capital Museum

Scope and Contents Note

Includes exhibition brochure.

1988-1989
Offsite-Box: 14 OLR-1989.15. National Gallery of Art
1986-1990
Offsite-Box: 15 OLR-1989.16. Historic Hudson Valley
1989-1990
Offsite-Box: 15 OLR-1989.17. The Connecticut Historical Society

Scope and Contents Note

Includes exhibition brochure.

1989-1990
Offsite-Box: 15 OLR-1989.18. Corcoran Gallery of Art

Scope and Contents Note

Includes exhibition brochure. See also folder OL-R1990.12. The Brooklyn Museum.

1989-1990
Offsite-Box: 15 Library: South Street Seaport Museum
1988-1990
Offsite-Box: 15 Library: Whitney Museum of American Art at Phillip Morris

Scope and Contents Note

Includes exhibition brochure.

1989
Offsite-Box: 15 Library: City of New York, Municipal Building
1989
Offsite-Box: 15 Library: Meridian House International

Scope and Contents Note

Includes exhibition catalogue.

1988-1989
Offsite-Box: 15 Library: The Octagon, The American Institute of Architects Foundation
1988
Offsite-Box: 15 Library: U.S. Senate Commission on the Bicentennial
1988-1989
Offsite-Box: 15 Library: The Pierpont Morgan Library

Scope and Contents Note

Includes exhibition catalogues.

1988-1989
Offsite-Box: 15 Library: Fraunces Tavern Museum
1988
Offsite-Box: 15 Library: National Archives, Mid-Atlantic Region
1989
Offsite-Box: 15 Library: Historic Hudson Valley
1989
Offsite-Box: 16 Unfulfilled loans, 1989 (2 folders)
1988-1989
Offsite-Box: 16 OLR-1990.2. Museum of the City of New York (2 folders)

Scope and Contents Note

Includes exhibition brochure.

1990-1991
Offsite-Box: 16 OLR-1990.3. The Metropolitan Museum of Art (3 folders)

Scope and Contents Note

Includes exhibition catalogue.

1989-1991
Offsite-Box: 16 OLR-1990.4. South Street Seaport Museum
1989-1990
Offsite-Box: 16 OLR-1990.5. Los Angeles County Museum of Art

Scope and Contents Note

Includes polaroid photographic prints of damage to the requested item(s).

1989-1991
Offsite-Box: 17 OLR-1990.6. The Museum of Modern Art

Scope and Contents Note

Includes exhibition brochure.

1990
Offsite-Box: 17 OLR-1990.7. The Octagon, The American Architectural Foundation (2 folders)

Scope and Contents Note

Includes exhibition catalogue.

1990-1991
Offsite-Box: 17 OLR-1990.8. Mayor's Office, City of New York

Scope and Contents Note

Concerns loan of Flags on Fifty-Seventh Street, the Winter of 1918 by Childe Hassam for display in Mayor's office.

1990-1991
Offsite-Box: 17 OLR-1990.9. Wadsworth Atheneum
1990-1991
Offsite-Box: 17 OLR-1990.10. The Museums at Hartwick College
1990
Offsite-Box: 17 OLR-1990.11. The Heckscher Museum

Scope and Contents Note

Includes exhibition catalogue.

1989-1990
Offsite-Box: 17 OLR-1990.12. The Brooklyn Museum

Scope and Contents Note

See also folder OL-R1989.18. Corcoran Gallery of Art.

1990
Offsite-Box: 17 OLR-1990.13. The Brooklyn Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1990-1991
Offsite-Box: 17 OLR-1990.14. The Edith C. Blum Art Institute, The Bard College Center
1985, 1988-1990
Offsite-Box: 17 OLR-1990.15. The Berkshire Museum
1989-1991
Offsite-Box: 17 Museum: Comune di Milano (City of Milan, Italy)
1990
Offsite-Box: 17 Museum: Fraunces Tavern Museum
1990
Offsite-Box: 17 Museum: The Jewish Museum
1990-1991
Offsite-Box: 18 Museum: Centre Georges Pompidou (2 folders)
1990-1991
Offsite-Box: 18 Library: The Jewish Museum
1990-1992
Offsite-Box: 18 Library: The Alice and Hamilton Fish Library
1990-1991
Offsite-Box: 18 Library: Fraunces Tavern Museum

Scope and Contents Note

Includes exhibition catalogue.

1989-1990
Offsite-Box: 18 Library: Stadt Frankfurt am Mein Historisches Museum
1990
Offsite-Box: 18 Library: Whitney Museum of American Art, Downtown at Federal Reserve Plaza
1990
Offsite-Box: 18 Library: Staten Island Historical Society
1990
Offsite-Box: 18 Library: National Portrait Gallery, Smithsonian
1989-1991
Offsite-Box: 18 Library: The Library of Congress
1989-1990
Offsite-Box: 19 Unfulfilled loans, 1990 (4 folders)
1989-1990
Offsite-Box: 19 OLR-1991.1. The Lockwood-Matthews Mansion Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1991
Offsite-Box: 19 OLR-1991.2. The National Museum of Sport (2 folders)

Scope and Contents Note

Includes polaroid photographic prints and photographic print of damage to the requested item(s).

1990-1991
Offsite-Box: 19 OLR-1991.3. National Museum of American Art, Smithsonian

Scope and Contents Note

Includes photographic prints of frame of the requested item(s).

1989-1991
Offsite-Box: 20 OLR-1991.4. Mayor's Office, City of New York
1991-1993
Offsite-Box: 20 OLR-1991.5. Katonah Museum of Art

Scope and Contents Note

Includes documents relating to two exhibitions.

1991, 1996
Offsite-Box: 20 OLR-1991.6. Berry-Hill Galleries, Inc.
1991-1992
Offsite-Box: 20 OLR-1991.7. The Octagon, The American Institute of Architects Foundation

Scope and Contents Note

Includes exhibition checklist.

1991-1992
Offsite-Box: 20 OLR-1991.8. Wadsworth Atheneum

Scope and Contents Note

Includes exhibition brochure.

1989-1992
Offsite-Box: 20 OLR-1991.9. The Brooklyn Museum

Scope and Contents Note

Includes exhibition brochure.

1987-1992
Offsite-Box: 20 OLR-1991.10. Allentown Art Museum
1989-1992
Offsite-Box: 20 Long-term loan: American Museum of Natural History
1991
Offsite-Box: 20 Long-term loan: Phelps-James House, Phelps Memorial Hospital Center
1991
Offsite-Box: 20 Long-term loan: National Park Service

Scope and Contents Note

Concerns deaccession and donation of ten of thirteen prints to Federal Hall National Memorial, National Park Service, following a long-term loan to that institution.

1991
Offsite-Box: 20 Museum: Mayor's Office, City of New York
1991
Offsite-Box: 20 Museum: National Academy of Design
1991
Offsite-Box: 20 Museum: Sheldon Memorial Art Gallery, University of Nebraska Lincoln

Scope and Contents Note

Contains research-related request for photograph of Diana of the Tower sculpture by Augustus Saint-Gaudens and additional information such as provenance.

1991
Offsite-Box: 20 Library: Casa Italiana, at Low Memorial Library, Columbia University
1991
Offsite-Box: 20 Library: Museum of the City of New York
1991
Offsite-Box: 21 Unfulfilled loans, 1991 (5 folders)
1988, 1990-1991
Offsite-Box: 21 OLR-1992.1. Haggerty Museum of Art, Marquette University (2 folders)
1990-1993
Offsite-Box: 21 OLR-1992.2. McCord Museum of American History
1991-1993
Offsite-Box: 21 OLR-1992.3. The Metropolitan Museum of Art
1991-1993
Offsite-Box: 22 OLR-1992.4. The Metropolitan Museum of Art (3 folders)

Scope and Contents Note

Includes photographic negatives and prints of the requested item(s).

1990-1992
Offsite-Box: 22 OLR-1992.5. Museum of American Glass

Scope and Contents Note

Includes exhibition catalogue. Includes a key labeled "key for Museum of American Glass Box (ours)."

1991-1992
Offsite-Box: 22 OLR-1992.6. Museo Mediceo (City of Florence, Italy) (2 folders)

Scope and Contents Note

Includes polaroid photographic prints of packing related to the requested item(s).

1991-1992
Offsite-Box: 22 OLR-1992.7. Museum of Fine Arts, Boston
1991-1993
Offsite-Box: 22 OLR-1992.8. National Museum of Natural History, Smithsonian
1992-1993
Offsite-Box: 22 OLR-1992.9. National Portrait Gallery, Smithsonian (2 folders)

Scope and Contents Note

Includes polaroid photographic prints of the frame of requested item(s).

1991-1993
Offsite-Box: 22 OLR-1992.10. War Memorial Museum of Virginia
1991-1993
Offsite-Box: 23 OLR-1992.11. Berliner Festspiele GmbH (2 folders)

Scope and Contents Note

Includes exhibition brochure.

1991-1992
Offsite-Box: 23 OLR-1992.12. Agnes Etherington Art Centre, Queen's University
1991-1992
Offsite-Box: 23 OLR-1992.13. The Octagon, The American Institute of Architects Foundation
1991-1992
Offsite-Box: 23 OLR-1992.14. The Taft Museum
1991-1993
Offsite-Box: 23 OLR-1992.15. Sordoni Art Gallery, Wilkes University
1992
Offsite-Box: 23 OLR-1992.16. Gallery of Art, Washington University
1990-1992
Offsite-Box: 23 OLR-1992.17. National Museum of Natural History, Smithsonian
1992-1993
Offsite-Box: 23 OLR-1992.18. The Hudson River Museum

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1992
Offsite-Box: 23 OLR-1992.19. Cooper-Hewitt National Design Museum, Smithsonian

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1992-1993
Offsite-Box: 24 OLR-1992.20. L'Assessorato alla Cultura (City of Rome, Italy) (3 folders)

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1992-1993
Offsite-Box: 24 OLR-1992.21. Florence Griswold Museum
1991-1993
Offsite-Box: 24 OLR-1992.22. Brandywine River Museum
1991-1992
Offsite-Box: 24 Museum: Queens Historical Society
1992
Offsite-Box: 24 Museum: Gracie Mansion Conservancy
1988-1992
Offsite-Box: 24 Museum: Lake Placid Center for the Arts

Scope and Contents Note

Includes exhibition brochure.

1992
Offsite-Box: 24 Library: National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1991-1992
Offsite-Box: 25 Library: National Archives and Records Administration
1991-1992
Offsite-Box: 25 Library: Virginia Museum of Fine Arts
1990-1992
Offsite-Box: 25 Library: High Museum of Art
1991-1993
Offsite-Box: 25 Unfulfilled loans, 1992 (3 folders)
1987-1992
Offsite-Box: 48 Summaries of Loan Activity, 1992
1992
Offsite-Box: 48 Loan status reports, 1992

Scope and Contents Note

Contains lists of outgoing loans for the period of 1990 to 1992. Also includes information regarding the status of long-term loans as of 1991.

1991-1992
Offsite-Box: 25 OLR-1993.1. Virginia Historical Society

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1992-1993
Offsite-Box: 25 OLR-1993.3. The Baltimore Museum of Art (2 folders)
1991-1994
Offsite-Box: 25 OLR-1993.4. Williams College Museum of Art

Scope and Contents Note

Includes exhibition brochure and checklist.

1992-1993
Offsite-Box: 26 OLR-1993.5. The Colonial Williamsburg Foundation
1993-1995
Offsite-Box: 26 OLR-1993.6. Fraunces Tavern Museum
1992-1993
Offsite-Box: 26 OLR-1993.7. The Hudson River Museum (2 folders)

Scope and Contents Note

Includes exhibition brochure.

1992-1993
Offsite-Box: 26 OLR-1993.8. The Metropolitan Museum of Art

Scope and Contents Note

Includes exhibition catalogue.

1993-1995
Offsite-Box: 26 Library: The Minneapolis Institute of Arts
1992-1994
Offsite-Box: 26 Library: Williams College, Archives and Special Collections
1992-1993
Offsite-Box: 26 Library: Bobst Library, New York University
1993
Offsite-Box: 26 Unfulfilled loans, 1993 (2 of 8 folders)

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1991-1994
Offsite-Box: 27 Unfulfilled loans, 1993 (6 of 8 folders)
1991-1994
Offsite-Box: 28 Unknown resolutions, 1993
1993-1994
Offsite-Box: 28 OLR-1994.1. Deputy Mayor's Office, City of New York

Scope and Contents Note

Includes photographic and polaroid photographic prints of the requested item(s).

1994-1996
Offsite-Box: 28 OLR-1994.1. Pictures for Possible Loan

Scope and Contents Note

Includes photographic and polaroid photographic prints that appear to be related to the OL-R1994.1 loan.

circa 1994
Offsite-Box: 28 OLR-1994.2. The Metropolitan Museum of Art
1993
Offsite-Box: 28 OLR-1994.3. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes a photographic print of the requested item(s).

1994-1995
Offsite-Box: 28 OLR-1994.4. National Academy of Design

Scope and Contents Note

Includes photographic prints of the requested item(s).

1994
Offsite-Box: 28 OLR-1994.5. Virginia Historical Society
1994
Offsite-Box: 28 OLR-1994.6. Memorial Art Gallery, University of Rochester (2 folders)

Scope and Contents Note

Includes photographic prints of the requested item(s).

1993-1995
Offsite-Box: 28 OLR-1994.7. Art in Embassies Program, U.S. Department of State (Budapest, Hungary)
1994-1997
Offsite-Box: 29 OLR-1994.8. The Carnegie Museum of Art
1994
Offsite-Box: 29 OLR-1994.9. The Hudson River Museum

Scope and Contents Note

Includes a photographic print of the requested item(s).

1994-1995
Offsite-Box: 29 OLR-1994.10. The Jordan-Volpe Gallery, Inc.
1994
Offsite-Box: 29 OLR-1994.11. The Metropolitan Museum of Art
1993-1994
Offsite-Box: 29 OLR-1994.12. Monnaie de Paris, Bibliotheque Nationale
1993-1995
Offsite-Box: 29 Long-term loan: Mayor's Office, City of New York

Scope and Contents Note

Concerns loan of Steamboat 'Thomas E. Hulse' and  Steamboat 'Cayuga' by James Bard for display in Mayor's Office. Includes photographic and polaroid photographic prints of the requested item(s).

1994-1995
Offsite-Box: 29 Long-term loan: Executive Mansion, State of New York
1993-1995
Offsite-Box: 29 Long-term loan: National Trust for Historic Preservation, Chesterwood

Scope and Contents Note

Concerns loan of three plaster sculptures by Daniel Chester French: Head of Abraham Lincoln (1954.79),  Bust of Edgar Allan Poe (1953.7), and  Statue of Ralph Waldo Emerson (1953.14).

1990-1994
Offsite-Box: 29 Long-term loan: Owens-Thomas House, Telfair Academy of Arts and Sciences

Scope and Contents Note

Includes photographic prints of the requested item(s).

1991-1994
Offsite-Box: 29 Long-term loan: General
1990-1994
Offsite-Box: 29 Museum: National Museum of American Art, Smithsonian
1986-1992
Offsite-Box: 29 Museum: The Brooklyn Museum
1994
Offsite-Box: 29 Museum: The Trust for Museum Exhibitions
1993-1994
Offsite-Box: 29 Museum: Hudson River Maritime Museum
1994
Offsite-Box: 29 Museum: SUNY Binghamton/University of Pennsylvania
1994
Offsite-Box: 29 Library: Audubon House & Tropical Gardens

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1994
Offsite-Box: 29 Library: Wave Hill
1994
Offsite-Box: 29 Library: Arts for Transit Division, the Metropolitan Transportation Authority, New York
1994-1996
Offsite-Box: 29 Library: The Museum of Modern Art
1994-1995
Offsite-Box: 29 Library: Bobst Library, New York University
1994
Offsite-Box: 30 Library: The New York Public Library
1994-1995
Offsite-Box: 30 Library: The New York Public Library
1994
Offsite-Box: 30 Unfulfilled loans, 1994
1991-1994
Offsite-Box: 49 Loan status summary, 1994

Scope and Contents Note

Includes a summary of loans and exhibitions for the period of July 1, 1993 to June 30, 1994.

1994
Offsite-Box: 30 OLR-1995.1. The Rockwell Museum
1994-1995
Offsite-Box: 30 OLR-1995.2. Katonah Museum of Art
1993-1995
Offsite-Box: 30 OLR-1995.3. High Museum of Art
1994-1996
Offsite-Box: 30 OLR-1995.4. The Hudson River Museum
1995-1996
Offsite-Box: 30 OLR-1995.5. The Library of Congress
1994-1995
Offsite-Box: 30 Museum: Sony Theatres
1995-1996
Offsite-Box: 30 Library: Office of Manhattan Borough President Ruth Messinger
1995
Offsite-Box: 30 Library: The Metropolitan Museum of Art
1994-1996
Offsite-Box: 30 Library: The Pierpont Morgan Library
1995
Offsite-Box: 30 Library: Brandywine River Museum
1995-1996
Offsite-Box: 30 Library: The Athenaeum of Philadelphia
1994-1995
Offsite-Box: 30 Library: The Holley-Williams House
1995
Offsite-Box: 30 Library: National Museum of American Art, Smithsonian
1994-1995
Offsite-Box: 30 Library: The New York Philharmonic Archives
1994-1995
Offsite-Box: 30 Library: Falvey Library, Villanova University
1994-1995
Offsite-Box: 31 Pending loans, 1995
1994-1995
Offsite-Box: 31 Unfulfilled loans, 1995 (3 folders)
1993-1996
Offsite-Box: 31 Unknown resolution, 1995
1994
Offsite-Box: 31 OLR-1996.1. South Street Seaport Museum
1996-1999
Offsite-Box: 31 OLR-1996.4. Dumbarton House

Scope and Contents Note

Includes exhibition checklist.

1996
Offsite-Box: 31 OLR-1996.5. Eaton Fine Art, Inc.
1996-1997
Offsite-Box: 31 OLR-1996.6. The Fine Arts Museums of San Francisco
1995-1996
Offsite-Box: 31 OLR-1996.7. The Fine Arts Museums of San Francisco
1996
Offsite-Box: 31 OLR-1996.8. Deutsches Historisches Museum
1995-1996
Offsite-Box: 31 OLR-1996.9. U.S. Department of Housing and Urban Development
1996-1997
Offsite-Box: 31 OLR-1996.10. Macculloch Hall Historical Museum and Gardens
1992-1997
Offsite-Box: 32 OLR-1996.11. Middlebury College Museum of Art
1995-1996
Offsite-Box: 32 OLR-1996.12. Mount Holyoke College Art Museum
1995-1996
Offsite-Box: 33 OLR-1996.13. The Metropolitan Museum of Art
1995-1996
Offsite-Box: 32 OLR-1996.14. The Metropolitan Museum of Art
1990-1996
Offsite-Box: 32 OLR-1996.15. North Carolina Museum of Art

Scope and Contents Note

Includes an exhibition press kit with color slides.

1995-1997
Offsite-Box: 32 OLR-1996.16. Virginia Historical Society
1995-1996
Offsite-Box: 32 OLR-1996.17. National Building Museum
1996
Offsite-Box: 32 OLR-1996.18. Clermont State Historic Site
1995-1997
Offsite-Box: 32 OL-R1996.19. Knoedler & Company

Scope and Contents Note

Includes exhibition catalogue.

1996-1997
Offsite-Box: 32 Museum: The Trust for Museum Exhibitions

Scope and Contents Note

Additionally includes documents related to a withdrawn loan request by the Trust for Museum Exhibitions.

1993-1997
Offsite-Box: 32 Library: The J. Paul Getty Museum

Scope and Contents Note

Includes exhibition brochure.

1995-1996
Offsite-Box: 33 Library: Colorado Springs Fine Arts Center
1996
Offsite-Box: 33 Library: National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes a long-term loan of Edgar Allen Poe by Samuel Osgood.

1995-2000
Offsite-Box: 33 Library: Cooper-Hewitt National Design Museum, Smithsonian/PaineWebber Art Gallery (2 folders)

Scope and Contents Note

Includes slides documenting conservation work performed by the requesting institution relating to the requested item(s).

1995-1996
Offsite-Box: 33 Library: National Museum of American Art, Smithsonian
1994-1995
Offsite-Box: 33 Library: Museum of the City of New York
1996
Offsite-Box: 33 Library: Mead Art Museum, Amherst College
1996
Offsite-Box: 33 Library: High Museum of Art
1996-1997
Offsite-Box: 33 Unfulfilled loans, 1996 (2 folders)

Scope and Contents Note

Includes a photographic print of a requesting institution.

1994-1997
Offsite-Box: 33 Unknown resolution, 1996
1992-1996
Offsite-Box: 33 OLR-1997.2. American Museum of Natural History
1997
Offsite-Box: 33 OLR-1997.3. Berry-Hill Galleries, Inc.
1996-1997
Offsite-Box: 34 OLR-1997.4. Dahesh Museum
1997-2000
Offsite-Box: 34 OLR-1997.5. Fordham University Law School Library
1997
Offsite-Box: 34 OLR-1997.6. The Frick Art Museum
1994-1998
Offsite-Box: 34 OLR-1997.7. Fraunces Tavern Museum
1996-1997
Offsite-Box: 34 OLR-1997.8. Historical Society of Western Pennsylvania
1997-1999
Offsite-Box: 34 OLR-1997.9. The Jewish Museum
1996-1997
Offsite-Box: 34 OLR-1997.10. The Mariners' Museum
1995-1998
Offsite-Box: 34 OLR-1997.11. National Museum of American Jewish Military History

Scope and Contents Note

Includes a polaroid photographic print of the requested item(s).

1997-1998
Offsite-Box: 34 OLR-1997.12. National Portrait Gallery, Smithsonian

Scope and Contents Note

Includes photographic prints of the requested item(s) and exhibition checklist.

1997-2000
Offsite-Box: 34 OLR-1997.13. The Parrish Art Museum (2 folders)
1996-1997
Offsite-Box: 34 OLR-1997.14. Tacoma Art Museum

Scope and Contents Note

Includes exhibition checklist.

1997
Offsite-Box: 35 OLR-1997.15. Wildlife Conservation Society
1997
Offsite-Box: 35 Museum: Pfizer Corporation
1996-1997
Offsite-Box: 35 Museum: The American Federation of the Arts
1997
Offsite-Box: 35 Museum: South Carolina State Museum
1996-2000
Offsite-Box: 35 Library: The Museums at Hartwick College
1997-1998
Offsite-Box: 35 Library: American Museum of Natural History
1996-1997
Offsite-Box: 35 Library: Rosenbach Museum and Library

Scope and Contents Note

Includes exhibition catalogue.

1997
Offsite-Box: 35 Library: National Archives, Northeast Region
1997
Offsite-Box: 35 Library: The New York Academy of Medicine
1997-1998
Offsite-Box: 35 Library: Miriam and Ira D. Wallach Art Gallery, Columbia University
1996-1998
Offsite-Box: 35 Library: Centre Georges Pompidou
1996-1998
Offsite-Box: 35 Library: Museum of Jewish Heritage
1996-1998
Offsite-Box: 35 Library: The Hayward Gallery (2 folders)

Scope and Contents Note

Includes exhibition education packet and brochure.

1997-1998
Offsite-Box: 35 Library: Broadway Theatre Institute
1997
Offsite-Box: 36 Unfulfilled loans, 1997

Scope and Contents Note

Includes a photographic print of a requesting institution.

1997-1998
Offsite-Box: 36 Unknown resolution, 1997

Scope and Contents Note

Includes photographic prints of a requesting institution.

1997
Offsite-Box: 36 OLR-1998.1. The Navy Museum, Department of the Navy
1996-1998
Offsite-Box: 36 OL-1998.2. National Portrait Gallery, Smithsonian
1997-2000
Offsite-Box: 36 OLR-1998.2. The Equitable Gallery
1997-1998
Offsite-Box: 36 OL-1998.3. Canton Museum of Art/Timken Museum of Art
1998-1999
Offsite-Box: 36 OLR-1998.3. Fraunces Tavern
1998-2001
Offsite-Box: 36 OL-1998.4. Art in Embassies Program, U.S. Department of State (London, United Kingdom)
1997-2000
Offsite-Box: 36 OL-1998.5. Abigail Adams Smith Museum
1998-1999
Offsite-Box: 36 OLR-1998.5. The Metropolitan Museum of Art
1998
Offsite-Box: 36 OLR-1998.6. Museum of American Folk Art

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1995-1998
Offsite-Box: 36 OLR-1998.7. The Museums at Stony Brook
1998-1999
Offsite-Box: 36 OLR-1998.8. Crocker Art Museum
1997-1998
Offsite-Box: 36 OL-1998.125. Fraunces Tavern Museum
1998-2000
Offsite-Box: 36 Museum: Dallas Museum of Art
1997-1999
Offsite-Box: 37 Museum: Art in Embassies Program, U.S. Department of State (Rome, Italy)

Scope and Contents Note

Includes the catalogue for the Art in Embassies Collection of Villa Taverna.

1998-2000
Offsite-Box: 37 Library: Canadian Centre for Architecture
1997-1998
Offsite-Box: 37 Library: Brandywine River Museum

Scope and Contents Note

Includes the exhibition brochure.

1998-1999
Offsite-Box: 37 Library: Guild Hall of East Hampton
1998-2000
Offsite-Box: 37 Library: Hunter Galleries, Hunter College
1997-1998
Offsite-Box: 37 Library: The Museum of Contemporary Art
1997-2000
Offsite-Box: 37 Library: Nassau County Museum of Art
1998-1999
Offsite-Box: 37 Library: Museum of the City of New York
1998
Offsite-Box: 37 Library: Fales Library, New York University
1998
Offsite-Box: 37 Library: The New York Public Library (2 folders)
1997-1998
Offsite-Box: 37 Library: Douglas F. Cooley Memorial Art Gallery, Reed College
1997-1998
Offsite-Box: 37 Library: The Oakland Museum
1997-1999
Offsite-Box: 37 Library: Canadian Centre for Architecture
1996-1998
Offsite-Box: 37 Library: Grolier Club
1997-1998
Offsite-Box: 38 Library: Cooper-Hewitt National Design Museum, Smithsonian
1997-1998
Offsite-Box: 38 Unfulfilled loans, 1998
1998
Offsite-Box: 38 Unknown resolution, 1998
1998
Offsite-Box: 48 Miscellaneous loan documents, 1994-1998

Scope and Contents Note

Contains various assorted documents, including a list of long-term loans as of 1994, a 1996 Receipt for Outgoing Material from the Connecticut Historical Society documenting the arrival of a box created by The Duofold Health Underwear Co. of Mohawk, New York and a 1998 incoming loan of Bust of Paul Robeson by Jacob Epstein.

1994-1998
Offsite-Box: 38 OUT-1999.1. Art in Embassies Program, U.S. Department of State (Helsinki, Finland)
1999-2000
Offsite-Box: 38 OLR-1999.1. Museum for Kunst und Gewerbe Hamburg
1998-1999
Offsite-Box: 38 OL-1999.2. Art in Embassies Program, U.S. Department of State (Netherlands)
1999-2000
Offsite-Box: 38 OLR-1999.2. The Lincoln Museum
1998-1999
Offsite-Box: 38 OLR-1999.4. Osterreichische Galerie
1998-1999
Offsite-Box: 38 OL-1999.5. The Brooklyn Museum

Scope and Contents Note

Includes exhibition brochure.

1996-2000
Offsite-Box: 38 OL-1999.7. The Hudson River Museum of Westchester
1999
Offsite-Box: 38 OL-1999.8. Folger Shakespeare Library
1999-2000
Offsite-Box: 38 OL-1999.9. Brandywine River Museum
1999
Offsite-Box: 38 OL-1999.10. Fraunces Tavern Museum
1999
Offsite-Box: 38 OL-1999.11. Tate Britain (1 of 2)
1997-2002
Offsite-Box: 39 OL-1999.11. Tate Britain (2 of 2)
1997-2002
Offsite-Box: 39 OL-1999.12. The Museums at Stony Brook

Scope and Contents Note

Includes polaroid photographic prints of a sculpture labeled 1936.660.

1999
Offsite-Box: 39 OL-1999.13. Yale University Art Gallery

Scope and Contents Note

Includes polaroid photographic prints relating to packing of the requested item(s).

1999-2001
Offsite-Box: 39 OL-1999.15. Virginia Historical Society
1999-2000
Offsite-Box: 39 OL-1999.19. National Gallery of Art, Smithsonian

Scope and Contents Note

Includes photographic slides of requested item(s).

1999-2000
Offsite-Box: 39 OL-1999.20. National Museum of American Art, Smithsonian
1997-1999
Offsite-Box: 39 OL-1999.21. National Portrait Gallery, Smithsonian
1997-1999
Offsite-Box: 49 OL-1999.22. The Connecticut Historical Society

Scope and Contents Note

Concerns a long-term loan of L.1952.2 Armchair, 1680-1720, Maple, ash from 1998 to 2006.

1998-2006
Offsite-Box: 39 OL-1999.23. Stanford University Museum of Art
1997-1999
Offsite-Box: 39 OL-1999.24. The Museum of Modern Art

Scope and Contents Note

Includes exhibition brochure.

1999
Offsite-Box: 39 OL-1999.27. Arts and Communications (Canada Trust)
1998
Offsite-Box: 39 OL-1999.28. The Trust for Museum Exhibitions

Scope and Contents Note

Includes exhibition checklist.

1999-2000
Offsite-Box: 40 OL-1999.29. Buffalo Bill Historical Center (2 folders)
1999-2001
Offsite-Box: 40 OL-1999.30. Nassau County Museum of Art

Scope and Contents Note

Includes a polaroid photographic print of the requested item(s).

1999-2000
Offsite-Box: 40 OL-1999.31. The Baltimore Museum of Art
1998-2000
Offsite-Box: 40 OL-1999.39. The Barnum Museum

Scope and Contents Note

Includes exhibition brochure.

1999-2000
Offsite-Box: 40 OL-1999.40. Art in Embassies Program, U.S. Department of State (London, UK)
1999-2000
Offsite-Box: 40 OL-1999.41. The Metropolitan Museum of Art (3 of 4 folders)

Scope and Contents

Includes a polaroid photographic print documenting damage to the requested item(s).

1999-2001
Offsite-Box: 41 OL-1999.41. The Metropolitan Museum of Art (1 of 4 folders)
1999-2001
Offsite-Box: 41 OL-1999.42. Staten Island Institute of Arts and Sciences

Scope and Contents Note

Includes a polaroid photographic print documenting damage to the requested item(s).

1999-2000
Offsite-Box: 41 OL-1999.43. Gibbes Museum of Art
1999-2000
Offsite-Box: 41 OL-1999.44. Ellis Island Immigration Museum
1999
Offsite-Box: 41 OL-1999.45. Yale University Art Gallery
1999-2002
Offsite-Box: 41 OL-1999.46. National Academy of Design (2 folders)

Scope and Contents Note

Includes polaroid photographic prints of the requested item(s).

1999-2001
Offsite-Box: 41 Museum: The Union League Club
1998-1999
Offsite-Box: 41 Library: Society for the Preservation of Long Island Antiquities
1996-1999
Offsite-Box: 41 Library: The Museums at Stony Brook
1999
Offsite-Box: 41 Library: Whitney Museum of American Art
1998-1999
Offsite-Box: 41 Library: Powerhouse Museum
1997-1998
Offsite-Box: 41 Library: Museum of the City of New York
1998
Offsite-Box: 42 Library: The Museums at Stony Brook
1997-1999
Offsite-Box: 42 Library: Miriam and Ira D. Wallach Art Gallery, Columbia University

Scope and Contents Note

Includes exhibition brochure.

1999-2000
Offsite-Box: 42 Library: Schomberg Center for Research in Black Culture
1999-2000
Offsite-Box: 42 Library: Putnam County Historical Society
1999-2000
Offsite-Box: 49 Library: Museum Presentation Associates/Cincinnati Art Museum

Scope and Contents Note

See also folder Library: Museum Presentation Associates/The Long Island Museum (2001).

1999-2000
Offsite-Box: 42 Unfulfilled loans, 1999 (3 folders)

Scope and Contents Note

Includes an exhibition brochure. Numbers recorded for the pending, but eventually unfulfilled loans include: OL-1999.14, OL-1999.32, OL-1999.33, OL-1999.34, OL-1999.37, OL-1999.38, OL-1999.47, OL-1999.48.

1999-2000
Offsite-Box: 42 Unknown resolution, 1999 (1 of 2)
1997-1999
Offsite-Box: 43 Unknown resolution, 1999 (2 of 2)
1997-1999
Offsite-Box: 49 Outgoing loan list, 1999
2002
Offsite-Box: 43 OL-2000.1. Museo Thyssen-Bornemisza (3 folders)

Scope and Contents Note

Includes polaroid photographic prints of conditions relating to the requested item(s). Includes the bound press reviews (in Spanish) for the exhibition Exploring Eden: 19th Century American Landscape.

2000-2001
Offsite-Box: 43 OLR-2000.1. Berry-Hill Galleries, Inc. (2 folders)
1998-2000
Offsite-Box: 44 OL-2000.2. Hudson River Museum
2000
Offsite-Box: 44 OLR-2000.2. The Century Association
2000
Offsite-Box: 44 OL-2000.4. Huntington Museum of Art
2000-2001
Offsite-Box: 44 OL-2000.5. The Metropolitan Museum of Art

Scope and Contents Note

Includes photographic prints of the requested item(s) and polaroid photographic prints documenting damage to the requested item(s).

2000-2002
Offsite-Box: 44 OL-2000.6. National Trust for Historic Preservation, Chesterwood
1986-2000
Offsite-Box: 44 OL-2000.7. Virginia Historical Society
2000-2001
Offsite-Box: 44 OL-2000.11. The Montclair Art Museum
2000-2002
Offsite-Box: 44 OL-2000.12. The Metropolitan Museum of Art
2000-2002
Offsite-Box: 44 OL-2000.13. Frederick R. Weisman Art Museum, University of Minnesota
2000-2003
Offsite-Box: 44 OL-2000.15. The National Museum of Western Art

Scope and Contents Note

Includes exhibition labels.

2000-2001
Offsite-Box: 44 OL-2000.21. Mattatuck Museum
2000-2002
Offsite-Box: 44 OL-2000.23. The Long Island Museum
2000-2001
Offsite-Box: 45 OL-2000.25. Katonah Museum of Art
2000-2002
Offsite-Box: 45 Museum: Cooper-Hewitt National Design Museum, Smithsonian
2000-2001
Offsite-Box: 45 Library: Berry-Hill Galleries, Inc.
2000-5001
Offsite-Box: 45 Library: Yale University Art Gallery
1999-2000
Offsite-Box: 45 Library: The Detroit Institute of the Arts
2000-2001
Offsite-Box: 45 Library: The Dixon Gallery and Gardens
2000-2001
Offsite-Box: 45 Library: Fraunces Tavern Museum
2000-2001
Offsite-Box: 45 Unfulfilled loans, 2000 (4 folders)

Scope and Contents Note

Includes a photographic print of a requesting institution. Numbers recorded for the pending, but eventually unfulfilled loans include: OL-2000.8, OL-2000.9, OL-2000.14, OL-2000.7, OL-2000.28.

1999-2001
Offsite-Box: 46 Unknown resolution, 2000
2000
Offsite-Box: 46 Outgoing loan list, 2000
2002
Offsite-Box: 46 Outgoing loan updates, 2000
2000
Offsite-Box: 46 OL-2001.3. The Parrish Art Museum
2001
Offsite-Box: 46 OL-2001.6. Albany Institute of History and Art
2001-2002
Offsite-Box: 46 OL-2001.10. Center for Folklife and Cultural Heritage, Smithsonian
2001
Offsite-Box: 46 OL-2001.12. Brooklyn Center for the Urban Environment, Prospect Park Tennis House
2001
Offsite-Box: 46 OL-2001.16. Dumbarton House

Scope and Contents Note

Includes exhibition brochure.

2001
Offsite-Box: 46 OL-2001.18. The Gallery at the American Bible Society

Scope and Contents Note

Includes exhibition brochure.

2001-2002
Offsite-Box: 46 OL-2001.19. Art in Embassies Program, U.S. Department of State (London, United Kingdom)

Scope and Contents Note

Includes a photographic print of the requested item(s) installed at the ambassador's official residence.

1997-2001
Offsite-Box: 46 OL-2001.20. Columbia University

Scope and Contents Note

Concerns a long-term loan of the Gulian Verplanck diploma issued by King's College beginning in 1960. Included are photocopied correspondence and board minutes from 1960 relating to the loan.

2001-2002
Offsite-Box: 46 OL-2001.21. Berry-Hill Galleries, Inc.
2001-2003
Offsite-Box: 46 OL-2001.24. Smithsonian American Art Museum
2001-2003
Offsite-Box: 46 OL-2001.26. Mobile Museum of Art
2000-2005
Offsite-Box: 46 OL-2001.28. Art in Embassies Program, U.S. Department of State (Berlin, Germany)

Scope and Contents Note

Includes exhibition brochure.

2001-2005
Offsite-Box: 46 OL-2001.31. National Gallery of Art, Smithsonian
2001-2003
Offsite-Box: 46 Library: Museum Presentation Associates/The Long Island Museum

Scope and Contents Note

See also folder Library: Museum Presentation Associates/Cincinnati Art Museum (1999-2000).

2001
Offsite-Box: 46 Library: New Jersey State Museum
2001-2002
Offsite-Box: 47 Unfulfilled loans, 2001 (2 folders)

Scope and Contents Note

Includes a photographic print of a requesting institution. Numbers recorded for the pending, but eventually unfulfilled loans include: OL-2001.2, OL-2001.5, OL-2001.15, OL-2001.29.

2001-2002
Offsite-Box: 47 Unknown resolution, 2001
2001
Offsite-Box: 47 Outgoing loan list, 2001
2002
Offsite-Box: 47 OL-2002.17. Museum of Jewish Heritage
2002-2003
Offsite-Box: 47 OL-2002.18. U.S. House of Representatives

Scope and Contents Note

Concerns an exhibition at a commemorative joint session of Congress at Federal Hall in New York City.

2002
Offsite-Box: 47 OL-2002.21. Eli Wilner and Company
2002
Offsite-Box: 47 OL-2002.25. American Broadcasting Corporation
2002
Offsite-Box: 47 Museum: Listening to the City
2002
Offsite-Box: 47 Unfulfilled loans, 2002 (1 of 2)

Scope and Contents Note

Numbers recorded for the pending, but eventually unfulfilled loans include: OL-2002.1, OL-2002.3, OL-2002.4, OL-2002.6, OL-2002.9, OL-2002.10, OL-2002.12.

2001-2002
Offsite-Box: 49 Unfulfilled loans, 2002 (2 of 2)
2001-2002
Offsite-Box: 49 Outgoing loan list, 2002
2002

Subseries IV.C. Albina De Meio and Related Files, 1979-1994, 1999. 2.74 Linear feet

Scope and Contents Note

The subseries includes files related to collection management concerns of the late 1980s through the early 1990s. Most of the files appear to be those of Albina De Meio, who was Administrator for Exhibitions & Registration from 1989-1994. The series also holds files from a few years preceding De Meio, and these are possibly from the files of Elizabeth (Betty) Romanella, the Chief Registrar and Registrar of Exhibitions at the time. The files include material on object inventories and storage, arrangements for off-site warehousing, custody receipts, general files on the exposure of collections when facilities were used for exhibitions and special events, including the use of part of the building by the Jewish Museum from 1991-1993.

Arrangement Note

The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the many individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.

Processing Information Note

The subseries was arranged and described by processing archivist Larry Weimer in September 2016. Some additional material was transferred to the archives in 2017-19 and added to the finding aid in 2021 by Weimer. The documents were physically processed to only a minimal extent and so remain in their original folders.

Container 1 Container 2   Title Date
Offsite-Box: 146 Folder : 1-24 Storage & Warehousing (24 folders)

Scope and Contents Note

Includes the "Proposal for improving and enlarging art storage facilities at N-YHS" by Kevin Roche John Dinkeloo & Associates (1979). Includes inventory notes and locations (1987-88).

1979, 1987-1988
Offsite-Box: 276 Folder : 1-13 Storage & Warehousing (13 folders)

Scope and Contents Note

Includes moving, scheduling, and removal notices.

1987-1990
Offsite-Box: 147 Folder : 1-15 Storage & Warehousing (15 folders)

Scope and Contents Note

Primarily includes records related to the packing and transport of decorative arts and paintings to the Crozier warehouse.

1990-1992
Offsite-Box: 148 Folder : 1-10 Storage & Warehousing (10 folders)
1992-1994
Offsite-Box: 288 Storage & Warehousing (11 folders)

Scope and Contents

Primarily includes records related to the packing and transport of decorative arts and paintings to the Crozier warehouse, including a photocopy of the signed 1990 agreement, with some related mid-1990s documents.

1989-1995
Offsite-Box: 312 Storage & Warehousing

Scope and Contents

Includes files related to the move to Crozier. Includes contract and floor plan blueprints.

circa 1990
Offsite-Box: 148 Folder : 11-12 Labels (2 folders)

Scope and Contents Note

Includes various labels from the "vault" and the "gun closet."

Undated
Offsite-Box: 149 Folder : 1-24 Custody Receipts (24 folders)

Scope and Contents Note

Includes files on objects left with N-YHS for consideration of accepting it for the collection. Most indicate the object was declined, but some were accessioned.

1987-1992
Offsite-Box: 149 Folder : 25-40 Collections Use & Access (16 folders)

Scope and Contents Note

Includes files related to exhibitions, special events, and researcher access. No specific exhibition is represented here in any depth.

1989-1994
Offsite-Box: 150 Folder : 1 Collection Management Guidelines

Scope and Contents Note

Includes a binder (now disbound) of policy and procedure documents. The binder dated from the early 1990s, but inside the front cover was a 1999 procedure for numbering objects.

circa 1993, 1999
Offsite-Box: 150 Folder : 2-5 Jewish Museum (4 folders)
1989-1991
Offsite-Box: 150 Folder : 6-14 Administration (9 folders)

Scope and Contents Note

Includes arrangements of office equipment, including computers, and various schematic floor plans.

1989-1994

Subseries IV.D. Luce Center Logistics, 1993, 1998-2001. 1.54 Linear feet

Scope and Contents Note

The subseries appears to be a mix of files from various individuals involved with the logistics of establishing the Henry Luce III Center for the Study of American Culture, which opened in 2000, including project manager Leslie Davol, Nancy Rosoff, researcher Jennifer Jensen, and perhaps others. The subject matter includes environmental considerations for the Luce Center, such as HVAC and lighting, arrangements for packing and transport of objects from the Crozier warehouse to the Center, and preliminary object descriptions and location mapping.

Arrangement Note

The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.

Processing Information Note

The subseries was arranged and described by processing archivist Larry Weimer in September 2016. The documents were physically processed to only a minimal extent and so remain in their original folders.

Additional folders were transferred to the archives in 2017 and added to the finding aid in April 2021.

Container 1 Container 2   Title Date
Offsite-Box: 151 Folder : 1-4 Warehousing (4 folders)

Scope and Contents Note

Includes documents related to arrangements for the transfer of objects from the off-site Crozier warehouse to the Luce center and elsewhere. Includes N-YHS's "Guidelines for Handling Collections" (2000).

1999-2000
Offsite-Box: 287 Warehousing (4 folders)

Scope and Contents

Includes documents related to arrangements for the transfer of objects from the off-site Crozier warehouse to the Luce center and elsewhere.

1999
Offsite-Box: 151 Folder : 5-10 Luce Center Construction (6 folders)

Scope and Contents Note

Includes documents concerning planning for lighting, HVAC, wall paint, and other environmental matters. Includes a copy of the 1993 building feasibility study, with notes, by the architects Beyer Blinder Belle and others.

1993, 1998-2000
Offsite-Box: 152 Folder : 1-16 Object Location Mapping & Text (16 folders)

Scope and Contents Note

Includes preliminary drafts of descriptive texts for some objects and lists and diagrams indicating proposed locations for objects in the Luce Center.

1999-2000
Offsite-Box: 153 Folder : 1-4 Object Location Mapping (4 folders)

Scope and Contents Note

Includes the disbound contents of a binder concerning the location mapping for objects in the Luce Center.

2000?
Offsite-Box: 304 Object Location Mapping
2000-2002

Subseries IV.E. Conservation Surveys and Other Files, 1977-2007. 2 Linear feet

Scope and Contents

The subseries includes records that have a specific focus on conservation of the collections and particular objects, especially surveys and other standalone files transferred to the archives by the museum's conservators. (Conservation-related files that were found in the context of curatorial, exhibition, or other file sets are found there.)

Arrangement

The subseries is arranged roughly by chronology and subject.

Processing Information

The subseries was added to the organization of the finding aid in April 2021 by archivist Larry Weimer to accommodate certain recent transfers of records to the archives. During the 2016 archives processing project, conservation-related files were generally found with curatorial and other records and so can be found there as well as in this subseries.

Container 1     Title Date
Offsite-Box: 287 Paintings Conservation. Images and Exhibition (2 folders)

Scope and Contents

Includes slides of paintings by Thomas Cole, William Beekman, and Thomas Sully, and related conservation details. Includes snapshots of gallery installation.

1977-1978
Offsite-Box: 287 Various Conservation Files (Richard Gallerani Files?) (9 folders)

Scope and Contents

Topics include: silver conservation survey (1990); list of loans to Gracie Mansion (1990); buildings renovation notes from a conservation perspective (1992-94); sculpture survey (1990); paintings conservation for the Thomas Hiram Hotchkiss exhibition (1989-1993); Mickey Mouse advertisement from the Bella Landauer collection (1994); some paintings conservation cards (circa 1988); photos of saddle bags, before and after treatment (1995); and color slides of various sculptures.

1988-1995
Offsite-Box: 303 Outgoing Loan Files (Richard Gallerani Files?) (30 folders)
1991-1995
Offsite-Box: 287 Furniture Survey (6 folders)
1990s?
Offsite-Box: 303 Treated Miniatures

Scope and Contents

Includes binder of lists by accession number of treated miniatures, with photographic contact sheets and negatives of the objects, and removed labels with identifying notations, etc.

1991
Offsite-Box: 303 Collections Survey

Scope and Contents

Small binder of reports on: new study/storage facilities for paintings, sculpture and decorative arts; silver; furniture; sculpture; and architectural collections.

circa 1991
Offsite-Box: 286 Textile Survey (17 folders)

Scope and Contents

Survey performed by The Textile Conservation Workshop, funded by the Institute of Museum Services. Object level reports and photographs. Includes printed textiles, scarves, kerchiefs, beadwork, samplers, needlework, rugs, tablecloths, wall hangings, clothing, afghan, bed coverings, coverlets, flags, banners, Masonic, etc.

1995-1997
Offsite-Box: 287 Conservation/cataloging worksheets

Scope and Contents

Includes Collections Cataloging Worksheets and Multi-MIMSY summary reports for various artworks (furniture, toys, ceramics, textiles, personal accessories, etc.) Includes color photographs (Polaroids)of objects stapled to worksheets.

1998-1999
Offsite-Box: 287 Painting glazing project (1 folder)
2007

Subseries IV.F. Incoming Loan and Other Exhibition-Related Files, 1980-2007. 4.55 Linear feet

Scope and Contents

The subseries includes exhibition records that were transferred to the archives, generally from the Registrar/Collections Management unit, rather than the Curatorial are other museum units. These generally concern incoming loans, object movement and safekeeping, and other matters within the broad purview of Collections Management.

Arrangement

The subseries was created in 2021 to accomodate transfers received after the 2016 archives processing project. The files largely remain as received from the Museum and are described broadly.

Container 1     Title Date
Offsite-Box: 294 That Belmont Look
1980
Offsite-Box: 294 Tiffany Silver
1980
Offsite-Box: 294 A Remnant in the Wilderness: New York Dutch Scripture Paintings
1980
Offsite-Box: 294 Small Folk
1980-1981
Offsite-Box: 293 Oom Pah Pah: The Great American Band
1982
Offsite-Box: 294 Oom Pah Pah: The Great American Band
1982
Offsite-Box: 294 The Stature of Liberty: America's Symbol of Freedom in Artists' Views
1985-1986
Offsite-Box: 294 Baroness Hyde de Neuville: Sketches of America
1984
Offsite-Box: 294 Lost in the Shuffle
1984-1985
Offsite-Box: 313 Pageant of Heraldry in Britain & America
1984
Offsite-Box: 313 New York & the China Trade
1984
Offsite-Box: 313 Centuries of Childhood
1985
Offsite-Box: 313 Karol Kozlowski
1985
Offsite-Box: 313 Niagara
1986
Offsite-Box: 312 James Henry Cafferty
1986
Offsite-Box: 311 Various exhibitions

Scope and Contents

The box holds incoming loan files of many exhibitions: Murders that Changed New York; Heny James; Treasures from Mt. Vernon; George B. Post; William Sydney Mount; Unconventional Currier & Ives; To Hell with Reform; Celebrated Hatter; New York City Ballet (largest set in box); $24 Deal; Uncle Sam; Flophouse; Building on the Flatiron; The Rosenbergs; Seat of Empire; Manhattan Unfurled; Angry Dove; Kid City; Victoria Woodhull; Eleanor Roosevelt.

1996-2007

Subseries IV.G. General Collections Management Files, 1980s-2008. 4.05 Linear feet

Container 1     Title Date
Offsite-Box: 288 Various files

Scope and Contents

Includes various files transferred to the archives in 2019, described by the museum as: "Records include New York Times articles about New-York Historical Society financial crisis in the 1990's, emergency planning handbooks, insurance documents for disaster planning, correspondence about art insurance coverage, letters outlining N-YHS temporary holding letters, capital campaign project documents, correspondence about research of collections, speakers lists from Gilder Lehrman Collection, and acquisition worksheets." additional Museum records transferred at the time are also in the box including: registrar reports (circa 1986) and a few exhibition files (especially watercolors (1984).

1980s-1990s
Offsite-Box: 303 Collection Management Guidelines and Procedures Manual
circa 1990
Offsite-Box: 314 Various files

Scope and Contents

This box was transferred by the museum to the archives in 2020. It includes a mix of files that appear to have come from the files of various collections management staff including Jack Rutland, Margaret Tamulonis, Albina deMeio, Kimberly Terbush, Janice Dockery, and others. The files relate to loans, the Treasures reinstallation, acquisitions (including original 1998 gift agreement for the Emma Thursby portrait by Healy), photographs of objects destroyed according to procedure (1999), affidavits concerning subway photographs ownership (1995), and various other matters.

1990s-2002
Offsite-Box: 305 Grants for Conservation and Digitization

Scope and Contents

Includes various files transferred to the archives from the museum in 2019, which described the files as: "Records include correspondence and reports for museum grants between the years 1987-2004. The majority of the grants are for conservation programs for paintings and watercolors for N-YHS collections, but some grants involve digitization projects and updates to collections management policies. Types of records included are grant reports, emails and correspondence, CV's of relevant personnel. Also included are invoices of individual conservators.'

1987-2004
Offsite-Box: 306 Collections Management Policies and Projects

Scope and Contents

Includes records transferred to the archives by the museum in 2019. The museum described the content as: "Records include acquisition proposals, deaccession reports, and reviews of potential acquisitions. Includes collections management policies for special events, art handling, and the Decorative Arts Department; documents on conservation projects such as textile rolling and storage are present as well."

circa 1987-2008

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Series V. Catalogues, Inventories, Surveys, 1830-2000. 12.25 Linear feet

Scope and Contents Note

The series includes a wide variety of miscellaneous catalogues, inventories, and other documents related to object descriptions. These range from John Delafield's 1830 handwritten inventory of the ancient coins and medals in the N-YHS "cabinet" to the user manual for the Multi-MIMSY 2000 System, N-YHS's collection management system at the turn of the twenty-first century. The series also holds the annotated and edited manuscripts of three catalogues published in the 1970s-1980s of N-YHS's American paintings (by Richard J. Koke and by Wayne Craven) and glass paperweights (by Paul Hollister). The container list includes a complete list of the specific contents.

Arrangement Note

The material in the collection was compiled together into the series by the processing archivist. The series is arranged in chronological order.

Processing Information Note

The series was processed in September 2016 by project archivists Margaret Kaczorowski and Larry Weimer. The Craven and Hollister publication files are unprocessed and are still in their original folders.

Additional material was transferred to the archives in 2017-2020, some of wich was added to this series in 2021 by archivist Larry Weimer.

Container 1 Container 2   Title Date
Box: 154 Folder : 1 J. Delafield's Inventory of N-YHS's Coins & Medals
1830
Box: 154 Folder : 2-6 Printed Lists Likely Related to Coin Inventory (5 folders)
circa 1830?
Box: 154 Folder : 7 Catalogue of the N-YHS Museum & Gallery of Art
1866
Box: 154 Folder : 8 "Champlain's Astrolabe"

Scope and Contents Note

Includes typescript concerning the astrolabe written by A.J. Russell. Also includes a reprint from the N-YHS Quarterly Bulletin of George Zabriskie's article "A Story of Astrolabes."

1879
Box: 154 Folder : 9 Catalogue of the N-YHS Museum & Gallery of Art
1903
Box: 154 Folder : 10 Description of the Cabinet of Coins & Medals of John C. Kunze

Scope and Contents Note

Includes handwritten notes of drawer contents, possibly a copy of a printed description.

Undated
Box: 154 Folder : 11 "Inventory of the Jenny Lind Collection" by Leonidas Westervelt
circa 1945
Box: 154 Folder : 12 Checklist of N-YHS Sculpture & Medals
circa 1970?
Offsite-Box: 157 Folder : 1-10 Catalogue of American Portraits in the New-York Historical Society. Correspondence and Additional Entry Research (10 folders)

Scope and Contents Note

These folders include correspondence and some research notes related to the production of Catalogue of American Portraits in the New-York Historical Society, published in 1974 by Yale University Press. Wayne Craven was the author of the original manuscript, which was published after extensive further research and editing at N-YHS by Wendy Shadwell, Robert Strunsky, and Librarian James Gregory.

1959-1979
Offsite-Box: 158 Folder : 1-17 Catalogue of American Portraits in the New-York Historical Society (17 of 47 folders)

Scope and Contents Note

This record carton and the next two Includes Wayne Craven's manuscript for this book with further research notes and edits by Wendy Shadwell and others. The documents remain in their original folders.

circa 1970
Offsite-Box: 159 Folder : 1-21 Catalogue of American Portraits in the New-York Historical Society (21 of 47 folders)
circa 1970
Offsite-Box: 160 Folder : 1-9 Catalogue of American Portraits in the New-York Historical Society (9 of 47 folders)
circa 1970
Offsite-Box: 160 Folder : 10-19 Glass Paperweights of the New-York Historical Society

Scope and Contents Note

Includes edited, draft typescripts of Paul Hollister's book, published in 1974.

circa 1974
Offsite-Box: 160 Cards : - Glass Paperweights of the New-York Historical Society

Scope and Contents Note

Includes index cards with descriptive information for the illustrations, glossary, etc. from the book.

circa 1974
Offsite-Box: 302 Randall J. Le Boeuf, Jr. Catalogue of his Robert Fulton Collection (1 of 2)

Scope and Contents

4 of 7 binders of Le Boeuf's original, annotated catalogue, covering both library and museum materials. This box holds Volumes I and II of "ALS [autograph letter signed] and other original MS [manuscript] material"; a volume of Steamboats, America and Foreign; and a volume on "Pictures," meaning "paintings, photos, engravings, prints." This last volume has an overview, dated 1976, of the entire catalogue.

circa 1970s
Offsite-Box: 303 Randall J. Le Boeuf, Jr. Catalogue of his Robert Fulton Collection (2 of 2)

Scope and Contents

Includes 3 of 7 binders, including the three volumes covering "books, newspapers, pamphlets."

circa 1970s
Offsite-Box: 307 Volume : 1-5 American Landscape and Genre Paintings in the New-York Historical Society (Box 1 of 4)

Scope and Contents Note

These 4 boxes hold 2 copies of the annotated and edited typescript for Richard J. Koke's American Landscape and Genre Paintings in the New-York Historical Society: A Catalog of the Collection, Including Historical, Narrative, and Marine Art, published in 1982. The first set consists of 13 volumes of photocopies. The second set is an incomplete 11 volume set. Although both the sets are photocopies, the second copy is marked as the original. Also there appears to be some original edits in the second set that do not appear in the first set. This first box holds set 1, volumes 1-5.

circa 1982
Offsite-Box: 308 Volume : 6-11 American Landscape and Genre Paintings in the New-York Historical Society (Box 2 of 4)

Scope and Contents Note

This box holds set 1, volumes 6-11.

circa 1982
Offsite-Box: 309 American Landscape and Genre Paintings in the New-York Historical Society (Box 3 of 4)

Scope and Contents

This box holds set 1, volumes 12-13, and set 2, numbered as volumes 14-17.

circa 1982
Offsite-Box: 310 American Landscape and Genre Paintings in the New-York Historical Society (Box 4 of 4)

Scope and Contents

This box holds set 2, volumes 18-23.

circa 1982
Offsite-Box: 304 Swords

Scope and Contents

Two binders of object descriptions.

1987
Box: 154 Folder : 13 Waldron Phoenix Belknap, Jr. Collection
circa 1988?
Box: 154 Folder : 14 Miscellaneous Loose Tags, Labels, etc.
circa 1865-1909
Offsite-Box: 155 Folder : 1-4 Museum Collections Workbook (2 copies) (4 folders)
circa 1991
Offsite-Box: 155 Folder : 5-6 Multi-MIMSY 2000 Book. Activities (2 folders)
1997 October
Offsite-Box: 155 Folder : 7 Multi-MIMSY 2000. Implementation Manual (Draft)

Scope and Contents Note

Includes system installation and upgrade CDs.

1998 January
Offsite-Box: 156 Folder : 1-4 Multi-MIMSY 2000 Book. (4 manuals/folders)
1999
Offsite-Box: 156 Folder : 5-7 Multi-MIMSY 2000. Vocabulary List Reports
2000
Offsite-Box: 301 Index cards to reference materials

Scope and Contents

Csrds arranged by chronology and subject pointing to research resources, such as books, photos, etc., at least some of which are in N-YHS collections.

undated

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Series VI. Object Images, 1765, circa 1864-circa 1990. 23.96 Linear feet in 23 document boxes and cartons, and 13 small boxes of slides

Scope and Contents Note

The series includes the museum's photograph files for select objects, which generally appears to be paintings, drawings and sculpture. The photograph files also hold some other documents, such as correspondence related to acquisitions, research notes, inquiries, and other matters. The series also holds a set of negatives for the Stuart collection, lantern slides of the works of American and European artists, and photographs of the Grider, Catlin and Dunsmore drawings.

Arrangement Note

The series is organized in two subseries:

Subseries VI.A. Image Files

Subseries VI.B. Sets of Images

Subseries VI.A. Image Files, 1765, circa 1864-circa 1990. 8.25 Linear feet

Scope and Contents Note

The series includes the museum's photograph files for select objects, which generally appears to be paintings, drawings, and some sculpture. The series retains the original folders, which include the object/accession number, the negative number of the object's image and, for some, other notes. For the bulk of the folders, the content includes only one or two black and white photographic prints. Many of the folders hold no documents, but those empty folders were also retained in the series.

In addition to photographs, a considerable number of folders also include other documents. These documents concern the object's acquisition, attributions, research notes on the object's subject, inquiries from outside N-YHS about the object, conservation/restoration reports, deaccession in some cases, and other matter. A small number of these additional documents are exceptional, such as the original 1765 declaration of John Cruger naming Joseph Drake a freeman and citizen of New York City (object 1957.64) and Frederic De Peyster's 1864 letter presenting the drawing by John J. Audubon of John Cleeves Symmes to N-YHS (object 1864.4). Also, some files include a negative or transparency (often color) of the object. During processing, the archivist attempted on a time limited best efforts basis to identify which files held documents other than black and white prints and these instances are noted in the container list below; researchers should not rely exclusively on these notes as other files may well hold useful documentation, such as descriptions written on the back of photographs.

Arrangement Note

The series follows the original order of the files, which includes three sets, each of which is in object number order. The first set includes objects related to boats or ships. The second set, which is the bulk of the series, includes objects other than boats or ships. The third set includes a small number of loaned objects.

Processing Information Note

The series was described and minimally processed in September 2016 by project archivists Margaret Kaczorowski and Larry Weimer. The documents remain in their original folders.

Container 1 Container 2   Title Date
Offsite-Box: 161 Folder : - Boats or Ships. x.160 - x.281
-
Offsite-Box: 161 Folder : - Boats or Ships. 1899.1 - 1947.66

Scope and Contents Note

Includes restoration notes (1924.102, 1924.120, 1936.806, 1938.410, 1938.411, 1938.413, 1938.415, 1941.926, 1942.248); correspondence/notes (1924.111, 1925.107, 1926.76, 1947.66).

-
Offsite-Box: 162 Folder : - Boats or Ships. 1948.485 - 1981.14

Scope and Contents Note

Includes restoration notes (1948.488); correspondence/notes (1948.486, 1950.292, 1954.167).

-
Offsite-Box: 162 Folder : - 1816.1 - 1867.391

Scope and Contents Note

Includes restoration notes (1818.1,1854.1, 1856.3, 1863.10, 1867.298, 1867.306); correspondence/notes (1816.1, 1816.2, 1817.1, 1817.6, 1817.10, 1854.1, 1857.7, 1860.90, 1860.91, 1860.96, 1862.5, 1864.1, 1864.4, 1867.294, 1867.301); negatives/transparencies (1867.294, 1867.298, 1867.302, 1867.306, 1867.312). Includes the original April 5, 1864, letter from Frederic De Peyster describing and presenting the drawing by John J. Audubon of John Cleeves Symmes to N-YHS (object 1864.4).

-
Offsite-Box: 163 Folder : - 1867.392 - 1899.7

Scope and Contents Note

Includes restoration notes (1867.438, 1871.1, 1887.6, 1897.1); correspondence/notes (1873.4, 1874.2, 1881.21, 1881.22, 1887.8, 1895.8, 1896.2); negatives/transparencies (1873.4, 1880.10, 1887.6); slides (1873.5 to 1873.19).

-
Offsite-Box: 164 Folder : - 1900.7 - 1910.62

Scope and Contents Note

Includes restoration notes (1905.292, 1907.3, 1908.8, 1909.20, 1910.5); correspondence/notes (1900.7, 1903.3, 1903.13, 1904.1, 1904.36, 1905.184, 1906.2, 1906.4, 1907.7, 1907.32, 1907.10, 1908.2, 1909.14, 1909.26, 1910.12, 1910.23, 1910.47); negatives/transparencies (1906.4, 1907.10, 1909.16, 1910.8); slides (1904.1).

-
Offsite-Box: 165 Folder : - 1911.2 - 1921.118

Scope and Contents Note

Includes restoration notes (1918.6, 1918.16, 1918.17, 1920.4, 1921.11); correspondence/notes (1911.24, 1912.5, 1915.1. 1915.7, 1917.3, 1920.4); negatives/transparencies (1918.6, 1920.150, 1921.108).

-
Offsite-Box: 166 Folder : - 1922.6 - 1925.196

Scope and Contents Note

Includes restoration notes (1925.5, 1925.14); correspondence/notes (1923.10, 1923.161 A + B, 1924.11, 1925.177, 1925.29a, 1925.100, 1925.177); negatives/transparencies (1923.5, 1923.137, 1923.138).

-
Offsite-Box: 167 Folder : - 1926.2 - 1935.59

Scope and Contents Note

Includes restoration notes (1929.26, 1930.2, 1932.4); correspondence/notes (1931.4, 1932.10, 1932.16, 1932.237, 1933.4, 1933.8, 1934.5, 1934.11, 1934.13, 1934.14, 1935.30); negatives/transparencies (1930.2, 1932.21, 1932.23, 1933.8).

-
Offsite-Box: 168 Folder : - 1935.78 - 1936.1016

Scope and Contents Note

Includes restoration notes (1935.98, 1936.404, 1936.799); correspondence/notes (1935.87, 1935.92, 1935.101, 1936.799); negatives/transparencies (1935.157).

-
Offsite-Box: 169 Folder : - 1937.36 - 1941.481

Scope and Contents Note

Includes restoration notes (1937.162, 1937.450, 1940.76, 1940.451, 1941.240, 1941.269, 1941.363, 1941.425); correspondence/notes (1937.451, 1937.583, 1937.1718, 1937.1721, 1938.316, 1938.350, 1939.11, 1940.463, 1940.486; 1940.971, 1941.93, 1941.132, 1941.133, 1941.136, 1941.241, 1941.363); negatives/transparencies (1937.138, 1937.1805, 1939.11, 1939.243, 1939.244, 1940.451). Includes documents regarding the estate settlement of Elizabeth B. Knight (1940.350).

-
Offsite-Box: 170 Folder : - 1941.640 - 1944.392 to .428

Scope and Contents Note

Includes restoration notes (1941.640, 1941.725, 1944.17); correspondence/notes (1941.1178, 1942.323, 1942.351, 1943.168, 1943.388, 1944.72, 1944.73, 1944.150, 1944.151, 1944.357, 1944.359); negatives/transparencies (1941.1210, 1942.323, 1942.324, 1942.356, 1942.357). Includes an attribution note from 1898 (1943.388).

-
Offsite-Box: 171 Folder : - 1945.2 - 1947.188

Scope and Contents Note

Includes restoration notes (1925.5, 1925.14); correspondence/notes (1945.37, 1945.138, 1945.454, 1945.580, 1946.51, 1946.159, 1946.179, 1946.293, 1946.294, 1946.296, 1946.299, 1946.300, 1946.345, 1947.99); negatives/transparencies (1945.580, 1946.135, 1946.139, 1946.163, 1946.290).

-
Offsite-Box: 172 Folder : - 1947.189 - 1948.115

Scope and Contents Note

Includes restoration notes (1925.5, 1925.14); correspondence/notes (1947.368, 1947.414a and b, 1947.415, 1947.450, 1947.462, 1947.507, 1947.523, 1948.40 to .42).

-
Offsite-Box: 173 Folder : - 1948.122 - 1950.308

Scope and Contents Note

Includes correspondence/notes (1948.174, 1948.469, 1948.473, 1948.577, 1949.23, 1949.136, 1949.273, 1950.5, 1950.7, 1950.27, 1950.30, 1950.46, 1950.78, 1950.230, 1950.237, 1950.303a-j, 1950.308); negatives/transparencies (1950.27).

-
Offsite-Box: 174 Folder : - 1950.309 - 1952.441

Scope and Contents Note

Includes correspondence/notes (1950.309,1950.311, 1950.333, 1950.335, 1951.9, 1951.76, 1951.80, 1951.444, 1951.466, 1951.468, 1951.475, 1952.80, 1952.82, 1952.84, 1952.289, 1952.335, 1952.381, 1952.425); negatives/transparencies (1951.11, 1951.77, 1952.29, 1952.80).

-
Offsite-Box: 175 Folder : - 1953.1 - 1955.297

Scope and Contents Note

Includes correspondence/notes (1953.63, 1953.71, 1953.101, 1953.185, 1954.39, 1955.172, 1955.275, 1953.238, 1953.318, 1954.39, 1954.57, 1954.177, 1954.197, 1955.96, 1955.97, 1955.98, 1955.172, 1955.275); negatives/transparencies (1953.63, 1953.198, 1953.292, 1955.263).

-
Offsite-Box: 176 Folder : - 1955.6 - 1959.19

Scope and Contents Note

Includes restoration notes (1957.64); correspondence/notes (1956.6, 1956.54, 1956.69, 1956.192, 1957.23, 1957.39, 1957.57, 1957.64, 1957.65, 1957.73, 1957.80, 1957.135, 1957.232, 1957.249, 1957.261, 1958.85, 1958.139, 1959.1 1959.2); negatives/transparencies (1956.145, 1957.52, 1957.64, 1957.97); slide (1957.112, 1957.114). Includes original 1765 declaration of John Cruger naming Joseph Drake a freeman and citizen of New York City (1957.64).

-
Offsite-Box: 177 Folder : - 1959.20 - 1968.39

Scope and Contents Note

Includes correspondence/notes (1960.48, 1961.63, 1962.19, 1961.36, 1962.42, 1962.69, 1962.71, 1962.72, 1962.73, 1962.78, 1963.9, 1963.45, 1964.16, 1966.19, 1966.21, 1966.34, 1966.48, 1966.60, 1966.66); negatives/transparencies (1961.44).

-
Offsite-Box: 178 Folder : - 1969.16 a,b - 1982.16

Scope and Contents Note

Includes restoration notes (1973.36); correspondence/notes (1969.20, 1969.30, 1969.43, 1969.44, 1969.45, 1969.48, 1969.53, 1970.73, 1971.3, 1971.97, 1971.100, 1971.114, 1971.115, 1971.116, 1971.118, 1971.125, 1973.8, 1973.20, 1973.35, 1973.39, 1974.31, 1974.32, 1974.61, 1975.1, 1975.18, 1979.80); transparencies/slides (1969.26, 1970.75, 1971.119, 1973.38, 1973.54 (Van Vorst), 1976.68, 1978.46, 1979.80, 1980.56, 1981.12). Includes gift of unidentified gentleman and lady from Mr. and Mrs. William Middendorf II (1970.72, 1970.73) and gift of Peck portraits from Mrs. Cecil G. Hemsley (1974.29); portrait of Seth Low by Eastman Johnson (1975.18); deed of gift for the Portrait of Mrs. Van Vorst by Mary Foote from Edward Foote (1978.31).

-
Offsite-Box: 179 Folder : - 1983.32 - 1985.17

Scope and Contents Note

Negatives/transparencies/slides (1984.121). Includes gifts from Mr. and Mrs. Stuart Feld (1983.50, 1983.51, 1983.52, 1983.53, 1983.54, 1983.55); gift from Mrs. Rose Newman of Raphael Soyer drawing (1985.17).

-
Offsite-Box: 179 Folder : - X.5 - x.521

Scope and Contents Note

Includes restoration notes (x.5, x.27, x.63); correspondence/notes (x.26, x.63, x.273, x.293, x.515); negatives/transparencies (x.474).

-
Offsite-Box: 179 Folder : - L1927.1 - L1972.1

Scope and Contents Note

Includes correspondence/notes on loans (L1927.1, L1945.3, L1946.1, L1946.2, L1946.6, L1947.5, L1947.8, L1948.4, L1948.5, L1952.1, L1953.2, L1953.5, L1954.1, L1954.5, L1954.6, L1955.1, L1955.2, L1955.7). Includes loan of Lord and Lady Stirling portraits from Goodhue Livingston (L1960.5).

-

Subseries VI.B. Sets of Images, Undated. 15.71 Linear feet

Scope and Contents Note

The subseries includes sets of images representing portions of N-YHS's current or past collections. The subseries currently holds only a few such sets: negatives of the Stuart collection, small (4" x 3") lantern slides of works by American and European artists, and photographs of the Rufus A. Grider powder horns, George Catlin drawings, and Dunsmore drawings.

In 2019, several trays of slides were transferred to the archives. These appear to be of various objects and of objects in exhibitions. Some slides appear to be reference objects from other institutions.

Processing Information Note

It is unclear when the sets were originally compiled and boxed. The Stuart glass negatives were boxed by conservator Alan Balicki in October 2016. The material was integrated and described with the Museum Department records in 2016 by archivist Larry Weimer. additional slides were processed into the collection in 2021 by Weimer.

Container 1 Container 2   Title Date
Offsite-Box: 180 Envelope : 1-139 Stuart Collection Negatives (Acetate)

Scope and Contents Note

Includes acetate negatives, mostly 8x11, of Stuart collection objects. Emails in the box from 2007 suggest that these were scanned and have digital versions.

Undated
Box: 181 Folder : - Stuart Collection Negatives (Glass)

Scope and Contents Note

Includes ten 8x11 plates: #26, 114, 141, 169, 172, 186, 200, 229, 232, 239.

Undated
Box: 182 Item : - Lantern Slides. American Artists. Alexander to Chapman
Undated
Box: 183 Item : - Lantern Slides. American Artists. Child to Durand
Undated
Box: 184 Item : - Lantern Slides. American Artists. Durand to Feke
Undated
Box: 185 Item : - Lantern Slides. American Artists. Feke to Hesselius
Undated
Box: 186 Item : - Lantern Slides. American Artists. Hesselius to Jarvis
Undated
Box: 187 Item : - Lantern Slides. American Artists. Jennys to Mount
Undated
Box: 188 Item : - Lantern Slides. American Artists. Mount to Robertson
Undated
Box: 189 Item : - Lantern Slides. American Artists. Savage to Stuart
Undated
Box: 190 Item : - Lantern Slides. American Artists. Stuart to Vanderlyn
Undated
Box: 191 Item : - Lantern Slides. American Artists. Vanderlyn to Wright
Undated
Box: 192 Item : - Lantern Slides. American Artists. Unknown
Undated
Box: 193 Item : - Lantern Slides. American Artists. Unknown; European (Italian, Spanish)
Undated
Box: 194 Item : - Lantern Slides. European Artists (Dutch, English, Flemish, French, Italian)
Undated
Offsite-Box: 275 Folder : 1-21 Photographs & inventory. Rufus A. Grider Powder Horn Drawings (21 folders)
Undated
Offsite-Box: 275 Folder : 22 Photographs. Dunsmore Drawings
Undated
Offsite-Box: 275 Folder : 23-30 Photographs. George Catlin Drawings (8 folders)

Scope and Contents Note

Includes a report on the Catlin Collection by Curator Ella Foshay.

Circa 1987?
Offsite-Box: 300 Miscellaneous Slides
undated
Offsite-Box: 301 Miscellaneous Slides
undated

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