Print / View Finding Aid as Single Page

New-York Historical Society logo

Guide to the Stephen Harmon Photographs
1942, 1968-2017
 PR 362

New-York Historical Society
170 Central Park West
New York, NY 10024
(212) 873-3400

New-York Historical Society

Collection processed by Larry Weimer

This finding aid was produced using ArchivesSpace on May 27, 2021
Finding aid written in English using Describing Archives: A Content Standard

Administrative Information

Access Restrictions

Open to qualified researchers in N-YHS's Reading Room by appointment only. To schedule an appointment, contact the Print Room Librarian at

The digital files can be made available on-line for viewing only. To arrange to receive a link to the desired photographs, contact the Print Room Librarian at

Use Restrictions

Taking images of documents from the library collections for reference purposes by using hand-held cameras and in accordance with the library's photography guidelines is encouraged. As an alternative, patrons may request up to 20 images per day from staff. Application to use images from this collection for publication should be made in writing to: Department of Rights and Reproductions, The New-York Historical Society, 170 Central Park West, New York, NY 10024-5194, Phone: (212) 873-3400 ext. 282.

Copyrights and other proprietary rights may subsist in individuals and entities other than the New-York Historical Society, in which case the patron is responsible for securing permission from those parties. For fuller information about rights and reproductions from N-YHS visit:

Preferred Citation

The collection should be cited as: Stephen Harmon photographs, PR 362, Department of Prints, Photographs, and Architectural Collections, New-York Historical Society.

Immediate Source of Acquisition

Gift of the photographer, Stephen Harmon, at various times, primarily beginning in 2012 and continuing. Harmon's earliest gift was a set of eight photographic prints donated in 1983.

Processing Information

The processing of Harmon's digital photographs have a complicated history. From 2012-July 2017, about 2900 photos were received from Harmon in about 450 emails directed to the curator of photographs' N-YHS Gmail account. A few of these, mostly from 2013, were downloaded to an N-YHS server, while the others remained in Gmail. In June 2017, a new Gmail account was created by N-YHS and all emails from 2012 and 2014-July 2017 were forwarded by the curator to this new account. From that account, in June-July 2017, intern Anna Baccaglini downloaded the photos and made PDFs of the emails, saving them to N-YHS's server. No further processing was done at that time. Harmon continued to send emails to the curator, who forwarded them to the new Gmail account. This continued until February 2020 when a new delivery mechanism was implemented.

In late 2020, processing of the digital files began on a piecemeal basis and is continuing. As of February 2021, processing was completed for emails/files received through October 2017, which included those previously downloaded by Anna Baccaglini and some additional files. These were organized and described by archivist Larry Weimer in this finding aid and transferred to permanent digital storage by digital archivist Margo Padilla. As additional files are processed this finding aid will be updated.

As a general matter, processing of the individual emails/images received from Harmon included the following steps: Downloading of the photographs from each email to storage; saving the emails as PDFs; changing default camera-generated filenames to filenames that maintained the relationship between the photographs and their related, contextualizing email; and describing each email/photos (or related set of emails/photos) within the appropriate series of the finding aid, with a digital identifier for access. Duplicate images were removed.


This finding aid includes the photographs that have been processed to date by N-YHS. Many digital files have not yet been processed and this finding aid will be updated as that occurs over time. In addition, the collection continues to receive new accessions from the photographer.