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Guide to the Time Inc. New Building Department Records
1953-1967
 MS 3009-RG 16

New-York Historical Society
170 Central Park West
New York, NY 10024
(212) 873-3400


New-York Historical Society

Collection processed by Holly Deakyne and Melanie Rinehart

This finding aid was produced using ArchivesSpace on October 22, 2020
Description is in English using Describing Archives: A Content Standard

Descriptive Summary

Creator: Time, inc.
Title: Time Inc. New Building Department Records
Dates [inclusive]: 1953-1967
Abstract: The New Building Department Records contain the decisionmaking and planning files for the construction of Time Inc.'s new office space, the Time & Life Building, which is part of Rockefeller Center.
Quantity: 5 Linear feet in 5 record cartons
Location: These materials are stored offsite and advance notice is required for use. Please contact manuscripts@nyhistory.org prior to your research visit to coordinate access. Keep in mind that it will take up to (5) business days for collections to arrive, and you should plan your research accordingly.
Language: The documents in the collection are in English.
Call Phrase: MS 3009-RG 16
Sponsor: The processing of the Time Inc. Records was made possible by a generous grant from the Henry Luce Foundation.

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Historical Note

In December 1956 Time Inc. announced plans to construct a new Time & Life Building in cooperation with Rockefeller Center, Inc. located at 1271 Avenue of the Americas. Harrison, Abramovitz, & Harris were the architects. Around 1954 Time Inc. created the New Building Department, headed by Henry "Hank" Luce III and assisted by vice president Allen Grover, to oversee the project. This department may have developed from the Publisher's Subcommittee on Housing.

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Scope and Contents Note

The New Building Department Records contain the decisionmaking and planning files for the construction of Time Inc.'s new office space, the Time & Life Building, which is part of Rockefeller Center. Series I contains the chronological binders kept by the head of the department Henry "Hank" Luce III. Series II contains other materials created by the department during the planning period. Series III contains invoices and purchase orders for construction, interior decor, and furniture.

Arrangement Note

Organized into three series:

Series I. Henry Luce III Chronological Binders

Series II. Subject Files

Series III. Invoices and Purchase Orders

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Access Points

Subject Names

  • Luce, Henry, III, 1925-2005

Subject Organizations

  • Harrison, Abramovitz, & Harris
  • Time, inc. -- Archives
  • Time, inc. -- Buildings
  • Time, inc. -- History
  • Time, inc. -- Management
  • Rockefeller Center -- Buildings

Subject Topics

  • Corporations -- New York (State) -- New York.
  • Corporations -- History
  • Publishers and publishing -- New York (State) -- New York.

Subject Places

  • New York (N.Y.) -- Buildings, structures, etc.

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Administrative Information

Provenance

Gift of Time Inc. in 2015.

Access Restrictions

Open to qualified researchers with the exception of restricted materials. Restricted materials may include privileged attorney correspondence; student records; medical records; personnel performance evaluations; contracts and agreements; and records with personally identifiable information. Restricted materials are located in box R7. Materials are stored offsite and advance notice is required for use.

Use Restrictions

This collection is owned by the New-York Historical Society. Although the N-YHS owns this collection as physical property, the donor specifically retains all copyright and all other proprietary rights which may exist. The copyright law of the United States governs the making of photocopies and protects unpublished materials as well as published materials. Unpublished materials created before January 1, 1978 cannot be quoted in publication without permission of the copyright holder.

Preferred Citation Note

This record group should be cited as Time Inc. New Building Department Records, MS 3009-RG 16, New-York Historical Society.

Related Archival Materials Note

This finding aid relates to just one record group of the Time Inc. Records. For information about the other record groups and for overall information about the archives, please see the Guide to the Time Inc. Records (MS 3009). The Henry Luce Papers (MS 3014) were acquired with the Time Inc. Records. The collection of books acquired with the records are cataloged as the Time Inc. Reference Library. The Time Inc. Subject Files (MS 3009-RG 1) and Time Inc. Reference Files (MS 3009-RG 3) have files about the creation of and move to Time & Life Building and other files about Time Inc. offices.

Processing Information Note

The Time Inc. New Building Records were processed by Holly Deakyne and Melanie Rinehart in 2016 and 2017. Series I and III were was rehoused from binders into folders, and the binders were not retained. Series II retained the original folders though some documents were transferred to archival containers in instances of overcrowding.

Deakyne processed additions to the Henry Luce III Chronological Binders and Invoices and Purchase Order in 2020.

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Container List

Series I: Henry Luce III Chronological Binders, 1956-1960. 0.75 Linear feet in 1 record carton

Scope and Contents Note

The Henry Luce III Chronological Binders appear to be kept by the head of the department as a record of the sequence of events. Luce is the primary author with a substantial amount of material from department staff member Alex Hood included. The files contain memoranda, correspondence, cost estimates, and Publisher's Subcommittee on Housing meeting agenda and notes. Of interest is a July 1958 survey of the editorial reference material undertaken to determine space requirements.

Arrangement Note

Organized chronologically.

Container 1 Container 2   Title Date
Offsite-Box: 712 Folder : 1-14 Chronological Binders
1956-1960

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Series II: Subject Files: New York Offices, 1953-1967. 2.5 Linear feet in 4 record cartons

Scope and Contents Note

The Subject Files appear to have been processed and organized by the Time Inc. Archives and look similar to files found in the Time Inc. Subject Files and the Time Inc. Annex Files.

The first folder contains ideas for possible sites while the rest of the folders focus on the construction and set up of the Time & Life Building. The files contain planning records such as memoranda, correspondence, cost estimates, publicity clips, and meeting minutes for various committees and groups including the subcontractors and Publisher's Subcommittee on Housing. Also included are plans for a building cornerstone and the time capsule placed within, financial information with regards to purchasing furniture, and references for design choices. Records indicate that several large decisions were made jointly by Time Inc. general manager and vice president Roy Larsen and Rockefeller Center board member Nelson Rockefeller. One item of interest includes a ceremonial trowel for the cornerstone laying.

Arrangement Note

Organized alphabetically.

Container 1 Container 2   Title Date
Offsite-Box: 712 Folder : 15 New Sites
1953-1955
Offsite-Box: 712 Folder : 16 Time-Life: Designs for Business
1957-1960
Offsite-Box: R7 Time-Life: Designs for Business: Legal [RESTRICTED]
1957-1960
Offsite-Box: 712 Folder : 17 Time-Life: Elevators
1956
Offsite-Box: R7 Time-Life: Fuller-Lowry: Legal [RESTRICTED]
Offsite-Box: 712 Folder : 18 Time-Life: Financial: Furniture
1956-1959
Offsite-Box: 712 Folder : 19-20 Time-Life: Financial: Miscellaneous
1954-1957
Offsite-Box: 713 Folder : 1-2 Time-Life: Financial: Miscellaneous
1958-1960
Offsite-Box: 713 Folder : 3 Time-Life: Financial: Profit and loss summary
1956
Offsite-Box: 713 Folder : 4 Time-Life: Fuller-Lowry subcontractor's meetings
1959
Offsite-Box: 713 Folder : 5 Time-Life: Heliport Proposals
1956-1957
Offsite-Box: 713 Folder : 6 Time-Life: Miscellaneous
1956-1962
Offsite-Box: 713 Folder : 7 Time-Life: Move: Miscellaneous
1959
Offsite-Box: R7 Time-Life: Move: Miscellaneous [RESTRICTED]
1959
Offsite-Box: 713 Folder : 8 Time-Life: Move: Time Incers
1959-1960
Offsite-Box: 713 Folder : 9 Time-Life: Pre-Move: Advertiser Relations
1956-1959
Offsite-Box: 713 Folder : 10 Time-Life: Pre-Move: Coordinating Committee
1956-1957
Offsite-Box: 713 Folder : 11-12 Time-Life: Pre-Move: Cornerstone
1958-1959
Offsite-Box: 713 Folder : 13-14 Time-Life: Pre-Move: Design Committee
1956-1959
Offsite-Box: 713 Folder : 15 Time-Life: Pre-Move: Design and Sketches (Brennan)
circa 1956
Offsite-Box: R7 Time-Life: Pre-Move-Directors Memos [RESTRICTED]
Offsite-Box: 713 Folder : 16 Time-Life: Pre-Move: Furniture Meetings
1959-1960
Offsite-Box: 713 Folder : 17-18 Time-Life: Pre-Move: Job Meetings
1958-1960
Offsite-Box: 713 Folder : 19 Time-Life: Pre-Move: Miscellaneous
1956-1959
Offsite-Box: 713 Folder : 20 Time-Life: Publicity: Clips
1956-1959
Offsite-Box: 714 Folder : 1-3 Time-Life: Publicity: Miscellaneous
1956-1965
Offsite-Box: 714 Folder : 4 Time-Life: Pre-Move: Publisher's Subcommittee on Housing
1955-1958
Offsite-Box: 714 Folder : 5-6 Time-Life: Pre-Move: Rock-Time Meetings
1957-1959
Offsite-Box: 714 Folder : 7-8 Time-Life: Special Areas: Dining Rooms: Hemisphere Club
1958-1960
Offsite-Box: 714 Folder : 9 Time-Life: Special Areas: Dining Rooms: Miscellaneous
1956-1966
Offsite-Box: 714 Folder : 10-11 Time-Life: Special Areas: Library
1956-1960
Offsite-Box: 714 Folder : 12 Time-Life: Special Areas: Miscellaneous
1956-1967
Offsite-Box: 714 Folder : 13 Time-Life: Special Areas: Plaza
1960-1967
Offsite-Box: 714 Folder : 14-15 Time-Life: Special Areas: Reception Center
1959-1967
Offsite-Box: 714 Folder : 16 Time-Life: Sublet Space
1957-1960

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Series III. Invoices and Purchase Orders, 1959-1961. 1.25 Linear feet in 2 record carton

Scope and Contents Note

Invoices and Purchase Orders consists of material removed from three binders. DFB Purchase Orders and Untitled contain purchase orders and invoices for furniture, interior decor, and plants. Subcontractors' K & Co Amounts includes invoices for "Time Inc. Tenant Work" regarding construction. All binders contain a small amount of correspondence to and from Time Inc. regarding work to be done and credits on returns.

Arrangement Note

Organized alphabetically.

Container 1 Container 2   Title Date
Offsite-Box: 714 Folder : 17-19 Untitled Binder
1960
Offsite-Box: 3817 Folder : 1-10 DFB Purchase Orders
1959-1960
Offsite-Box: 3817 Folder : 11-15 Subcontractors' K & Co Amounts Binder
1959-1961

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