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Guide to the Time Inc. Life Publishing and Business Records
1936-2001
 MS 3009-RG 26

New-York Historical Society
170 Central Park West
New York, NY 10024
(212) 873-3400


New-York Historical Society

Collection processed by Samantha Brown and Holly Deakyne

This finding aid was produced using ArchivesSpace on March 09, 2021
Description is in English using Describing Archives: A Content Standard

Container List

Series II. Business Office Files, 1937-2001. 8.625 Linear feet in 12 record cartons

Scope and Contents

The Business Office series covers the period of 1937 to 2000 and focus on Life's finances as well as agreements between  Life and non Time Inc. organizations. These agreements were about a variety of topics but mainly focus of joint projects or the use of images or characters owned by an outside organization. Included in this series are clippings, cd roms, contact lists, financial statements and reports, notes, lists of photographers and rights, organizational charts, presentations, promotional materials, and correspondence.

Arrangement

Arranged into five subseries:
Subseries II.A. Business Manager Nancy Phillips Files
Subseries II.B. Office Files
Subseries II.C. Agreement and Licensing Files
Subseries II.D. Financial Statements
Subseries II.E. Financial Statement Binders

Subseries II.A. Business Manager Nancy Phillips Files, 1976-2001. 1.25 Linear feet in 4 record cartons

Biographical Note

Nancy Phillips began working for Time Inc. in 1987 as the assistant circulation director at People. It is unclear how long she remained in this position before moving to  Life. At some point between 1987 and 1993, Phillips began working for  Life as magazine's general manager then later became the business manager. Based on her files, Phillips remained with  Life through at least 2001. It is unclear what position she held after this or if she remained with Time Inc. at all.

Scope and Contents

Business Manager Nancy Phillips's files document the organization of the business department as well as the finances of Life during her tenure. The materials that date earlier than 1987 likely were sent to Phillips as references to assist her with her work. Included in her files are budgets, circulation reports, financial statements and reports, lists of staff and responsibilities, organizational charts, quarterly financial analysis presentations, sales presentations, strategic plans, and correspondence. The correspondence included with this subseries discusses advertising rates, taxes, revenue, budgets, financial reports, and staffing. She also has memoranda and reports on the finances of Life Picture Sales sent by Time-Life Syndication within Editorial Services.

Arrangement

Arranged alphabetically.

Container 1 Container 2   Title Date
Offsite-Box: 3022 Folder : 30 Back-Up: New Formula
1994-1996
Offsite-Box: 3022 Folder : 31 Business Office Organization
1988-1998
Offsite-Box: 3022 Folder : 32-33 International Business Channel
1991, undated
Offsite-Box: 3022 Folder : 34 Life Budget Reports: Estimate: 1999 April
1999
Offsite-Box: 3022 Folder : 35 Life Budget Reports: 1999 Estimates, 2000 Budget, and 2001-2003 Strategic Plan
1999
Offsite-Box: 3023 Folder : 1 Life Budget Reports: Financial History
1995
Offsite-Box: 3023 Folder : 2 Life Budget Reports: Year-End Final Close Schedules: 1999 December
2000
Offsite-Box: 4184 Folder : 17-18 Life Picture Sales: Financials
1993-1998
Offsite-Box: 3023 Folder : 3-4 Life Quarterly: 1995 July
1995
Offsite-Box: 4184 Folder : 19 LifeSpan House: Modification Agreement
2000
Offsite-Box: R42 LifeSpan House: Modification Agreement [RESTRICTED]
2000-2001
Offsite-Box: 3023 Folder : 5 Logan, Don: Presentation: 1995 August 8
1995
Offsite-Box: 3023 Folder : 6 Management Memos
1976-1981, 2004
Offsite-Box: 3023 Folder : 7-11 Picture Week
1982-1986
Offsite-Box: 3023 Folder : 12 Simmons: SMRB
1997
Offsite-Box: 3023 Folder : 13 Simmons Data
1993-1996
Offsite-Box: 3023 Folder : 14 Space Rates: Life
1994-1995
Offsite-Box: 3023 Folder : 15-17 Time Inc. Financial Highlights
1995-1998
Offsite-Box: 3023 Folder : 18 Time Inc. Sales and Use Tax Seminar
1995
Offsite-Box: 3023 Folder : 19 Warner Publisher Services
1997

Subseries II.B. Office Files, 1969-1979. 0.35 Linear feet in 2 record cartons

Biographical Note

Winston Cox worked in the Comptroller's Office from 1969 to 1971. From 1969 to 1970, he was administration assistant but was promoted to director of budgets and financial analysis in 1970. In 1972, Cox moved to Life and became business manager. He remained in this position until 1974 when he became general manager of Business Development.

George Dowling worked as business manager at Life from 1969 to 1970. It is unclear what position he held between 1970 and 1972 at which point he left Time Inc.

Bob Cowin was Sports Illustrated circulation manager from 1964 to 1966. At this time, the title was changed to circulation director and he continued in this position until 1969. In 1970, Cowin became administrative assistant for circulation within the Corporate group. He remained in this position until 1972 when he joined  Life as assistant publisher, a positiom he remained in until 1974 when he left Time Inc.

Mary Davis served as Life business manager from 1978 to 1982 at which time she became general manager. She remained in this position until 1987 when she joined the Magazine Publishing group and became vice president of magazine manufacturing services.

Priscilla Ricciardi can only be found in the department heads list in 1974 when she served as assistant business manager in Magazine development.

Scope and Contents

The Business Manager Office files covers the period of 1969 to 1979 and includes materials from a variety of Life Business Department staff. The names that appear most often are Winston Cox, George Dowling, Bob Cowin, Mary Davis, and Priscilla Riccardi. Included in this series are reports on the average circulation of magazines, notes, budget reports, sales analysis reports, reports on newsstand revenue, clippings, ad rate cards, press releases, lists of Life staff, and correspondence. The correspondence in this subseries discusses circulation statistics, subscription rates, budgets, and ad sales and revenue.

Arrangement

Arranged alphabetically.

Container 1 Container 2   Title Date
Offsite-Box: 3023 Folder : 20 Dowling, George: Budget Preparation
1969-1970
Offsite-Box: 3023 Folder : 21-22 Life Special Operating Statements
1978-1979
Offsite-Box: 3023 Folder : 23 Life Specials: 1977
1974-1977
Offsite-Box: 3024 Folder : 1-2 Old Life: 1972/1973
1970-1973

Subseries II.C. Agreement and Licensing Files, 1971-2000. 1.4 Linear feet in 2 record cartons

Scope and Contents

The Business Manager Photograph Licensing files cover the period of 1971 to 2000 and focuses on agreements concerning joint projects between Life and outside organizations as well as on licensing agreements. These licensing agreements usually concerned the use or reprinting of an image or photographs either by  Life or another organization. Included in this subseries are  Life sales reports, contracts, notes on sales report, clippings, reports on costs of production, cd roms, contact lists, lists of back issue dealers, photographs, promotional materials, lists of photographer and rights, tax forms, trademark guidelines, lists of agreements, and correspondence. The correspondences discusses the  Life century book, purchase orders, permission for the use of photographs, photographer policy statements, and reprinting pictures.

Arrangement

Arranged alphabetically.

Container 1 Container 2   Title Date
Offsite-Box: R27 Axel Springer Verlag AG [RESTRICTED]
1989
Offsite-Box: 3024 Folder : 3 Back Issues
2000
Offsite-Box: 3024 Folder : 4 Best Friends
undated
Offsite-Box: R27 Bugs Bunny [RESTRICTED]
1989
Offsite-Box: R27 Cats of Africa [RESTRICTED]
1991
Offsite-Box: R27 Circle Fine Art [RESTRICTED]
1990
Offsite-Box: 3024 Folder : 5 Contracts
2000
Offsite-Box: 3024 Folder : 6 Contracts: Century Book
undated
Offsite-Box: R27 Contracts: Century Book [RESTRICTED]
1999
Offsite-Box: 3024 Folder : 7 Contracts: Century Book: Fall 1999
1999-2000, undated
Offsite-Box: R27 Contracts: Century Book: Fall 1999 [RESTRICTED]
1998-1999
Offsite-Box: 3024 Folder : 8 Cover Photo Credits
undated
Offsite-Box: 3024 Folder : 9 Cover Policy
1990
Offsite-Box: 3024 Folder : 10 Faces of Life CD Rom
1997
Offsite-Box: R27 The Face of Life CD Rom [RESTRICTED]

Scope and Contents

Contained within this folder is a sealed copy of the The Face of Life: A Collection of Life Magazine Covers and Classic Images: 1936 through 1972.

1994
Offsite-Box: R27 Fifty Years of Life [RESTRICTED]
1985
Offsite-Box: R27 Freedom Forum [RESTRICTED]
1997
Offsite-Box: R27 Graphique de France [RESTRICTED]
Offsite-Box: R27 Graves, Michael [RESTRICTED]
1996
Offsite-Box: R27 Holson Burnes [RESTRICTED]
1997
Offsite-Box: R27 Homestyles [RESTRICTED]
1998
Offsite-Box: R27 Jacobsen, Hugh [RESTRICTED]
1997
Offsite-Box: 3024 Folder : 11 The Joy of Life
1989
Offsite-Box: R27 The Joy of Life [RESTRICTED]
1997
Offsite-Box: R27 Kellog [RESTRICTED]
1990
Offsite-Box: R27 Kennedy, John F. [RESTRICTED]
1987
Offsite-Box: 3024 Folder : 12 Kodak
1999-2000
Offsite-Box: R27 Kodak [RESTRICTED]

Scope and Contents

Included with the restricted materials are two cd roms. One cd rom has a note written on it which says: "Life Decades Canada 3-15-00". The other cd rom appears to be a sample cd which was sent to  Life by Kodak and includes examples of the images that would appear in the time capsule for the millennium.

1999-200
Offsite-Box: R27 Kodak: Canada [RESTRICTED]
1999
Offsite-Box: 3024 Folder : 13 Kodak: USA/Canada: 1999 Agreement
1999
Offsite-Box: R27 Kodak: USA/Canada: 1999 Agreement [RESTRICTED]
1999
Offsite-Box: R27 Life at Camelot [RESTRICTED]
1987
Offsite-Box: 3024 Folder : 14 Life Book 2: How We Changed America in Pict
2000
Offsite-Box: R27 Life Book 2: How We Changed America in Pict [RESTRICTED]
2000
Offsite-Box: R27 Life Engagement Cal [RESTRICTED]
1990
Offsite-Box: 3024 Folder : 15 Life Faces
1991
Offsite-Box: R27 Life Faces [RESTRICTED]
1991
Offsite-Box: 3024 Folder : 16 Life in WWII
1989
Offsite-Box: R27 Life in WWII [RESTRICTED]
1989
Offsite-Box: R27 Life Laughs Last [RESTRICTED]
1988
Offsite-Box: R27 Life Looks Back [RESTRICTED]
1989
Offsite-Box: R27 Life Miscellany [RESTRICTED]
1987
Offsite-Box: R27 Life: The Sixties [RESTRICTED]
1989
Offsite-Box: R27 Life Smiles Back [RESTRICTED]
1985
Offsite-Box: 3024 Folder : 17 LPS: Doris O'Neil Agreement
1993
Offsite-Box: R27 LPS: Doris O'Neil Agreement [RESTRICTED]
1993
Offsite-Box: R27 The Marketing Partnership [RESTRICTED]
1995
Offsite-Box: R27 MCI [RESTRICTED]
1992
Offsite-Box: 3024 Folder : 18 The Meaning of Life
1991
Offsite-Box: R27 The Meaning of Life [RESTRICTED]
1991
Offsite-Box: R27 MILK PEP (Processor Education Program) [RESTRICTED]
1997-1998
Offsite-Box: 3024 Folder : 19 Millennium Monument
1998-1999
Offsite-Box: R27 MOMS [RESTRICTED]
1995
Offsite-Box: R27 Monroe, Marilyn [RESTRICTED]
1991
Offsite-Box: R27 Mulfinger [RESTRICTED]
1999
Offsite-Box: R27 One Hundred Classic Photos
1987
Offsite-Box: R27 O'Neil, Doris Contract [RESTRICTED]
1992-1993
Offsite-Box: 3024 Folder : 20 Our Century in Pictures for Young People
2000
Offsite-Box: 3024 Folder : 21-24 Permissions
1996-2000
Offsite-Box: R27 Permissions [RESTRICTED]
1998-2000
Offsite-Box: 3024 Folder : 25 Permissions: Vince Gill
2000
Offsite-Box: R27 Permissions: Gill, Vince [RESTRICTED]
2000
Offsite-Box: 3024 Folder : 26 Photographers: Policy Statements on Payments
1971, 1981-1990, 1996-1999
Offsite-Box: 3024 Folder : 27 Power, J.D.
1999
Offsite-Box: R27 Power, J.D. [RESTRICTED]
1999
Offsite-Box: 3024 Folder : 28 Press Net International
1999-2000
Offsite-Box: R27 Press Net International [RESTRICTED]
1999
Offsite-Box: R27 QDE [RESTRICTED]
1994
Offsite-Box: R27 R and R [RESTRICTED]
1990
Offsite-Box: R42 Ralston [RESTRICTED]
1994
Offsite-Box: R27 Sales Graphic [RESTRICTED]
1999
Offsite-Box: R27 Schindler, Aaron D. [RESTRICTED]
1991
Offsite-Box: R27 Shurman [RESTRICTED]
1997
Offsite-Box: 3024 Folder : 29 Sixty TV: Photo License
1996
Offsite-Box: R27 Sixty TV: Photo License [RESTRICTED]
1996
Offsite-Box: R27 State Farm [RESTRICTED]
1996
Offsite-Box: 3024 Folder : 30 State Farm: General
1997-1999
Offsite-Box: R27 State Farm: General [RESTRICTED]
1996
Offsite-Box: R27 Stern [RESTRICTED]
1994
Offsite-Box: 3024 Folder : 31 Sulkes, Kathy
undated
Offsite-Box: R27 Sulkes, Kathy [RESTRICTED]
1992-1993
Offsite-Box: 3024 Folder : 32 Taliesin
1996-2000
Offsite-Box: R27 Taliesin [RESTRICTED]
1996-1997
Offsite-Box: 3024 Folder : 33 Trademark Guidelines
2000
Offsite-Box: R27 Turner Network TV [RESTRICTED]
1993
Offsite-Box: R27 Wedlick, Dennis [RESTRICTED]
1995
Offsite-Box: R27 Wild Wolf [RESTRICTED]
1991
Offsite-Box: 3024 Folder : 34 Zeko, Dean
1996-1999
Offsite-Box: R27 Zeko, Dean [RESTRICTED]
1998-2000
Offsite-Box: R27 ZM Productions
1996-1997
Offsite-Box: R27 ZMC (Zaloom, Michenaud, and Cowan) : Rocket Science
1998

Subseries II.D. Financial Statements, 1937-1973. 4.625 Linear feet in 5 record cartons, 1 flat box

Scope and Contents

The Financial Statement subseries covers the period of 1937 to 1970. Included in this series are financial statements, budget reports, budget forecasts, budget estimates, mechanical budgets, and operating statements. While the materials are grouped together, it is unclear which office they originated from since there are a variety of names listed on the documents. Some items indicate that the reports were for the business office but do not indicate a specific office of origin or owner. Since much of the material was originally housed in binders, the materials have been removed from the binders and placed in folders. If the binders had distinguishing traits, such as bearing with details about the binder's origins, then that binder was kept. All other binders were removed from the collection. If a binder had a title on it, that information was used as the folder's title. If no title was provided then the name of the report was used for the title.

Arrangement

Arranged alphabetically.

Container 1 Container 2   Title Date
Offsite-Box: 3040 Folder : 6 General Ledger
1972
Offsite-Box: 3024 Folder : 35 Life Budget: 1971
1971
Offsite-Box: 3024 Folder : 36 Life Budget: 1971: Production and Distribution
1971
Offsite-Box: 3024 Folder : 37 Life Budgets: 1950-1956: 1950 Final Budget: Circulation Promotion
1950
Offsite-Box: 3024 Folder : 38 Life Budgets: 1950-1956: 1951 First Budget: Circulation Promotion
1951
Offsite-Box: 3024 Folder : 39 Life Budgets: 1950-1956: 1952 Final Budget: Circulation
1952
Offsite-Box: 3024 Folder : 40 Life Budgets: 1950-1956: 1953 Final Budget: Circulation Promotion
1953
Offsite-Box: 3025 Folder : 1 Life Budgets: 1950-1956: 1954 Final Budget: Circulation Department
1954
Offsite-Box: 3025 Folder : 2 Life Budgets: 1950-1956: 1955 Final Budget: Circulation Department
1955
Offsite-Box: 3025 Folder : 3 Life Budgets: 1950-1956: 1956 Final Budget: Circulation Department
1956
Offsite-Box: 3025 Folder : 4 Life Budgets: 1957-1962: 1957 Budget
1957
Offsite-Box: 3025 Folder : 5 Life Budgets: 1957-1962: 1958 Budget
1958
Offsite-Box: 3025 Folder : 6 Life Budgets: 1957-1962: 1959 Budget
1959
Offsite-Box: 3025 Folder : 7 Life Budgets: 1957-1962: 1960 Budget
1960
Offsite-Box: 3025 Folder : 8 Life Budgets: 1957-1962: 1961 Budget
1961
Offsite-Box: 3025 Folder : 9 Life Budgets: 1957-1962: 1962 Budget
1962
Offsite-Box: 3025 Folder : 10 Life Budgets: 1963-1967: 1963 Budget
1963
Offsite-Box: 3025 Folder : 11 Life Budgets: 1963-1967:1964 Mechanical Budget
1964
Offsite-Box: 3025 Folder : 12 Life Budgets: 1963-1967: 1965 Budget: Mechanical
1965
Offsite-Box: 3025 Folder : 13 Life Budgets: 1963-1967: 1966 Mechanical Budget
1966
Offsite-Box: 3025 Folder : 14 Life Budgets: 1963-1967: 1967 Budget
1967
Offsite-Box: 3025 Folder : 15 Life Budgets: 1968-1970: 1968 Mechanical Budget
1968
Offsite-Box: 3025 Folder : 16 Life Budgets: 1968-1970: 1969 Budget
1969
Offsite-Box: 3025 Folder : 17 Life Budgets: 1968-1970: 1970 Budget
1970
Offsite-Box: 3025 Folder : 18 Life Budgets: 1968-1970: 1970 Mechanical Budget
1970
Offsite-Box: 3025 Folder : 19 Life Budgets: 1968-1970: 1970 Original Budget
1970
Offsite-Box: 3025 Folder : 20 Life Circulation Department: 1972 Original Budget
1972
Offsite-Box: 3025 Folder : 21-22 Life International: International Magazines Budget: George J. Dowling
1967
Offsite-Box: 3025 Folder : 23 Life International: Original Budget
1968
Offsite-Box: 3025 Folder : 24 Life International: 1970 Second Half
1970
Offsite-Box: 3025 Folder : 25 Life Statements
1937
Offsite-Box: 3026 Folder : 1-12 Life Statements
1937-1945
Offsite-Box: 3026 Folder : 13-20 Life Statements
1956-1966
Offsite-Box: 3027 Folder : 1-19 Life Statements
1966-1971
Offsite-Box: 3028 Folder : 1-10 Life Statements
1971-1972
Offsite-Box: 3028 Folder : 11 Mechanical Budget
1972
Offsite-Box: 3028 Folder : 12-15 Operating Statements
1970-1972
Offsite-Box: 3028 Folder : 16-17 Original Budget: 2nd Half 1970: Mechanical
1970
Offsite-Box: 3028 Folder : 18 Status Report on the Disposition on the Life
1973
Offsite-Box: 3028 Folder : 19 Weekly Report: Week Ending 1972 December 23
1972

Subseries II.E. Financial Statement Binders, 1937-1941. 1 Linear feet in 1 record carton

Scope and Contents

The Financial Statements Binder subseries contains any binders that were kept during the processing of the Financial Statements subseries. Such binders were embossed with details about the department of origin and the year the financial statements were from.

Container 1     Title Date
Offsite-Box: 3029 Life Statement Binders
1937-1941

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