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Guide to the Time Inc. Editorial Services Records
1966-1977, 1991-2003
 MS 3009-RG 47

New-York Historical Society
170 Central Park West
New York, NY 10024
(212) 873-3400


New-York Historical Society

Collection processed by Holly Deakyne and Nora Soto

This finding aid was produced using ArchivesSpace on September 02, 2020
Description is in English using Describing Archives: A Content Standard

Descriptive Summary

Creator: Time, inc.
Title: Time Inc. Editorial Services Records
Dates [inclusive]: 1966-1977, 1991-2003
Abstract: Editorial Services Records documents the activities of various departments and offices within this division that supported all editorial and publishing divisions at Time Inc. The majority of records are from several photograph syndication services at Time Inc. Also included are office files from the Editorial Production/Copy Processing department and photographs of staff events.
Quantity: 7.92 Linear feet in 7 record cartons and 1 flat box
Location: These materials are stored offsite and advance notice is required for use. Please contact manuscripts@nyhistory.org prior to your research visit to coordinate access. Keep in mind that it will take up to (5) business days for collections to arrive, and you should plan your research accordingly.
Language: The materials in the collection are in English.
Call Phrase: MS 3009-RG 47
Sponsor: The processing of the Time Inc. Records was made possible by a generous grant from the Henry Luce Foundation.

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Historical Note

Editorial Services was established as a central corporate division in 1967 with four departments: Bureau of Editorial Services; Editorial Production; the Photo Lab; and the Picture Collection. These departments supported the research, editorial, and publishing efforts of the Time Inc. magazines. Departments and offices within Editorial Services reorganized frequently.

Bureau of Editorial Services, transferred from the Time Editorial Department in 1967, was sometimes known as the "Word Morgue". In 1971, it was renamed the Library.

Editorial Production transferred from the Time Editorial Department in 1967 and contained the Photon and Copy Processing operations. In 1970 Editorial Production ceased Photon operations and became synonymous with Copy Processing. In 1981 Editorial Production/Copy Processing detached from Editorial Services and transferred to separate management.

The Photo Lab transferred from the Life Editorial Department in 1967 and remained a department until Editorial Services closed in 2001.

The Picture Collection transferred from the Life Editorial Department in 1967. While at  Life, it was known as the Picture Morgue then the  Life Picture Collection.

Prior to closing, Life magazine operated the Time-Life Syndication Service. After  Life ceased operations, Editorial Services established the Time-Life Picture Agency, also known as the Time-Life Picture Service, within the Picture Collection to take over syndication services.

Other syndication offices within Editorial Services included the Life Picture Service, Time & Life Syndication and TimePix. Time & Life Syndication transferred to Editorial Services around 1994 and may have been an office created by the reorganization of  Life Picture Service and Time Pix Syndication (a  Time editorial division) in the late 1980s or early 1990s. Time Inc. established TimePix around 1999 replacing Time & Life Syndication.

History of Offices in the Editorial Services Division
1967 September Editorial Services is established.
1970 January Editorial Production ceases Photon operations. From this point the Editorial Production department becomes synonymous with Copy Processing.
1971 April Bureau of Editorial Reference is renamed the Library.
1973 Time-Life Picture Agency is established under the Picture Collection.
1976 December Time-Life Picture Agency closes. Editorial Services continues to provide syndication services.
1978 First mention of the Life Picture Service which replaces the Time-Life Picture Agency.
1981 May Editorial Production/Copy Processing detaches from Editorial Services to separate management.
1982 January Life Picture Service transfers to new  Life magazine.
circa 1994 Time & Life Syndication transfers to Editorial Services.
The Archives transfers to Editorial Services.
1996 The Library and the Archives are reorganized and renamed Time Research Center.
circa 1999 TimePix established.
2001 August Time Research Center is decentralized from Editorial Services and dissolved.
2001 November The Photo Lab, Picture Collection and TimePix are decentralized and downsized and the Editorial Services division closes.
2003 April TimePix is sold to Getty Images.

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Scope and Contents

Editorial Services Records documents the activities of various departments and offices within this division. The majority of records are from several photograph syndication services at Time Inc. Also included are office files from the Editorial Production/Copy Processing department and photographs of staff events.

Arrangement

Organized into three series:

Series I. Syndication Records

Series II. Editorial Production / Copy Processing Records

Series III. Staff Events Photographic Material

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Access Points

Document Type

  • Color negatives.
  • Color photographs.
  • Corporation records
  • Organization files
  • Periodicals -- Publishing.

Subject Organizations

  • Time, inc. -- Archives
  • Time, inc. -- History

Subject Topics

  • Corporations -- History
  • Corporations -- New York (State) -- New York.
  • Photographers' representatives
  • Photographers -- United States
  • Printing industry -- New York (State) -- New York.
  • Publishers and publishing -- New York (State) -- New York.

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Administrative Information

Provenance

Gift of Time Inc. in 2015.

Conditions Governing Access

Open to qualified researchers with the exception of restricted materials. Restricted materials include contracts with Time Inc. or any of its subsidiaries as a party; and personnel files including performance reviews or personally identifiable information. Restricted materials are located in box R62.

Materials are stored offsite and advance notice is required for use. Please contact manuscripts@nyhistory.org prior to your research visit to coordinate access. Keep in mind that it will take between two (2) and five (5) business days for collections to arrive, and you should plan your research accordingly.

Conditions Governing Use

Photocopying undertaken by staff only. Limited to 20 exposures of stable, unbound material per day. Application to use images from this collection for publication should be made in writing to: Department of Rights and Reproductions, The New-York Historical Society, 170 Central Park West, New York, NY 10024-5194, rightsandrepro@nyhistory.org. Phone: (212) 873-3400 ext. 282.

Copyrights and other proprietary rights may subsist in individuals and entities other than the New-York Historical Society, in which case the patron is responsible for securing permission from those parties. For fuller information about rights and reproductions from N-YHS visit: https://www.nyhistory.org/about/rights-reproductions

Preferred Citation

This record group should be cited as Time Inc. Editorial Services Records, MS 3009-RG 47, New-York Historical Society.

Related Materials

This finding aid relates to just one record group of the Time Inc. Records. For information about the other record groups and for overall information about the archives, please see the Guide to the Time Inc. Records (MS 3009). The Henry Luce Papers (MS 3014) were acquired with the Time Inc. Records. The collection of books acquired with the records are cataloged as the Time Inc. Reference Library. Records on the history of Editorial Services, or on services provided by them such as syndication, are located in Time Inc. Subject Files (MS 3009-RG 1).

Processing Information

Nora Soto conducted the initial processing of and research on the history of the Editorial Services Records in 2020. Holly Deakyne finalized processing in 2020. The original folders were retained when possible, although some documents were transferred to archival containers in instances of overcrowding, if the original folder was in poor condition or undersized, or if no original folder was present. Deakyne created the inventory and descriptive notes for this record group using notes provided by Soto.

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Container List

Series I. Syndication Records, 1966-1974, 1991-2003. 5 Linear feet in 6 record cartons

Historical Note

Time-Life Picture Agency, Time & Life Syndication, and TimePix were all offices within Editorial Services that handled the syndication or right of reproduction of Time Inc. magazine content. These responsibilities were passed between Editorial Services and Life magazine since the majority of material requested was photographs from  Life, and syndication offices frequently were established, replaced, and dissolved.

Subseries I.A. Commission Cards, 1966-1971. 2.75 Linear feet in 3 record cartons

Scope and Contents

A commission card can be used for writers, artists or photographers. The commission cards in this collection primarily represent photographers. Individual photographer cards track purchases by other publications or companies of the photographer's Time Inc. work including who purchased it, what was purchased, the commission amount, and the amount earned by Time Inc. Control cards for each type of photographer are also included that seem to track totals for each category by week, month or country. The cards predate any syndication office within Editorial Services and probably were inhertied from the syndication offices originally at Life magazine.

Arrangement

Organized by year with type of photographer groups arranged alphabetically within each year based on the original order. The materials were not originally in folders, but were grouped by year and photographer type.

Container 1 Container 2   Title Date
Offsite-Box: 3842 Folder : 1 Contract
1966
Offsite-Box: 3842 Folder : 2 Freelance
1966
Offsite-Box: 3842 Folder : 3 No Credit
1966
Offsite-Box: 3842 Folder : 4 Photographer Unknown
1966
Offsite-Box: 3842 Folder : 5 Staff
1966
Offsite-Box: 3842 Folder : 6 Billings
1967
Offsite-Box: 3842 Folder : 7 By Month/By Country
1967
Offsite-Box: 3842 Folder : 8 Contract
1967
Offsite-Box: 3842 Folder : 9 Freelance
1967
Offsite-Box: 3842 Folder : 10-15 No Credit
1967
Offsite-Box: 3842 Folder : 16 Service Charges
1967
Offsite-Box: 3842 Folder : 17 Staff
1967
Offsite-Box: 3842 Folder : 18 Billings
1968
Offsite-Box: 3842 Folder : 19 By Country/By Month
1968-1969
Offsite-Box: 3842 Folder : 20-21 By Month
1968
Offsite-Box: 3842 Folder : 22-24 Contract
1968-1969
Offsite-Box: 3842 Folder : 25 Freelance
1968-1969
Offsite-Box: 3842 Folder : 26 New York City Sales Tax
1968
Offsite-Box: 3842 Folder : 27-29 No Credit
1968
Offsite-Box: 3843 Folder : 1-4 No Credit
1968
Offsite-Box: 3843 Folder : 5 Service Charges
1968
Offsite-Box: 3843 Folder : 6 Staff
1968
Offsite-Box: 3843 Folder : 7 By Country/By Month
1969
Offsite-Box: 3843 Folder : 8 By Month
1969
Offsite-Box: 3843 Folder : 9 Country: Gross Sales
1969
Offsite-Box: 3843 Folder : 10 Contract
1969
Offsite-Box: 3843 Folder : 11 Freelance
1969
Offsite-Box: 3843 Folder : 12-16 No Credit
1969-1970
Offsite-Box: 3844 Folder : 1 Staff
1969
Offsite-Box: 3844 Folder : 2 By Country
1971
Offsite-Box: 3844 Folder : 3 By Country/By Month
1971
Offsite-Box: 3844 Folder : 4-8 Freelance
1971
Offsite-Box: 3844 Folder : 9 No Credit
1971
Offsite-Box: 3844 Folder : 10-13 Staff
1971

Subseries I.B. Time-Life Syndication Service / Time-Life Picture Agency Files, 1972-1974. 1.6 Linear feet in 2 record cartons

Scope and Contents

Time-Life Syndication Service / Time-Life Picture Agency Files contain materials that originated with the syndication department within Life and transferred to Editorial Services. Records include order confirmations, invoices, and correspondence for the use of images printed in Time Inc. publications, primarily  Life. Requests for syndication usually come from publishing companies.

The records are water damaged causing some papers to adhere together decreasing usability.

Arrangement

Organized alphabetically by requestor name based on the original arrangement. The "B" folders are not present.

Container 1 Container 2   Title Date
Offsite-Box: 3845 Folder : 1-18 A-M
1972-1974
Offsite-Box: 3846 Folder : 1-15 N-XYZ
1972-1974

Subseries I.C. Time & Life Syndication Files, 1991-2000. 0.25 Linear feet in 2 record cartons

Scope and Contents

Time & Life Syndication contains files from this version of the syndication office within Editorial Services. Records include correspondence to and from Director Maryann Kornely regarding syndication agreements and files from her previous position with Life Picture Sales; memoranda from Uri Davidov with syndication reports; and syndication policies.

Arrangement

Organized alphabetically. Arrangement imposed.

Container 1 Container 2   Title Date
Offsite-Box: 3846 Folder : 16 Foreign Rights
1991, 1999
Offsite-Box: R62 Foreign Rights [RESTRICTED]
1991, 2000
Offsite-Box: 3846 Folder : 17 Fortune Syndication
1998-2000
Offsite-Box: R62 Fortune Syndication [RESTRICTED]
1999-2000
Offsite-Box: 3846 Folder : 18 Fortune Syndication Sales Summary
1998-1999
Offsite-Box: 3846 Folder : 19 Life Picture Sales: Graphique de France
1990-1995
Offsite-Box: R62 Life Picture Sales: Graphique de France [RESTRICTED]
1990-1992

Subseries I.D. TimePix Files, 1991-2003. 0.25 Linear feet in 4 folders

Scope and Contents

The TimePix Files contain records from this version of the syndication office within Editorial Services. Records include price guides, promotional materials and realia, lists of photographers in the collection along with notes on their sales and rights; and correspondence.

Arrangement

Organized alphabetically. Arrangement imposed.

Container 1 Container 2   Title Date
Offsite-Box: 3846 Folder : 20 Price Guide
2002 May 13
Offsite-Box: 3846 Folder : 21-22 Promotional Material
2003
Offsite-Box: 3846 Folder : 23 Representation Lists
1991, 2000-2001
Offsite-Box: 3846 Folder : 24 TIHE-Hasbro LIFE GI Joe
2001

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Series II. Editorial Production / Copy Processing Records, 1967-1977. 1.05 Linear feet in 2 record cartons

Scope and Contents

Contains records from Operations Manager Ken Shaw and Editorial Production manager Mike Keene. The records primarily come from Shaw.

Records include memoranda to department staff, correspondence with other divisions within Time Inc., notes, personnel and employee files, and guides and manuals for editorial production operations.

Arrangement

Organized alphabetically with a folder of miscellaneous material at the end. Arrangement imposed.

Container 1 Container 2   Title Date
Offsite-Box: 3847 Folder : 1 Airey, Norman
1974-1976
Offsite-Box: 3847 Folder : 2 Bachman, Harriet / Time Copy Desk
1970-1976
Offsite-Box: 3847 Folder : 3 Barr, Donald
1972-1976
Offsite-Box: 3847 Folder : 4 Copy Processing Procedures
1972-1976
Offsite-Box: 3847 Folder : 5 Copy Processing System
1972-1976
Offsite-Box: 3847 Folder : 6 Dauler, John
1972-1975
Offsite-Box: 3847 Folder : 7 Demeter, Steve
1974-1976
Offsite-Box: 3847 Folder : 8 Department Head Directory
1976
Offsite-Box: 3847 Folder : 9 Direct Transmission System Operating Guide
1976
Offsite-Box: 3847 Folder : 10 Forms
circa 1972-1976
Offsite-Box: 3847 Folder : 11 Fortune Memoranda
1971-1972
Offsite-Box: 3847 Folder : 12 FYI
1967 August 11
Offsite-Box: 3847 Folder : 13 Grunwald, Henry
1972-1973
Offsite-Box: 3847 Folder : 14 Holidays
1973-1976
Offsite-Box: 3847 Folder : 15 Home Box Office (HBO)
1976
Offsite-Box: 3847 Folder : 16 Jamieson, Edward
1972-1976
Offsite-Box: 3847 Folder : 17-18 Keene, Mike
1972-1977
Offsite-Box: 3847 Folder : 19 Memoranda: General
1972-1976
Offsite-Box: 3847 Folder : 20 Memoranda: Shaw, Ken
1972-1976
Offsite-Box: 3847 Folder : 21 Money
1972-1975
Offsite-Box: 3847 Folder : 22 Newspaper Guild of New York
1967-1974
Offsite-Box: R62 Newspaper Guild of New York [RESTRICTED]
1972
Offsite-Box: 3847 Folder : 23 Overtime Summary
1971-1976
Offsite-Box: 3847 Folder : 24 Pappas, Carolyn / Payroll
1973-1975
Offsite-Box: 3847 Folder : 25 People
1975-1976
Offsite-Box: R62 Performance Appraisals [RESTRICTED] (3 folders)
1972-1974
Offsite-Box: 3847 Folder : 26 Personnel Files
1969-1976
Offsite-Box: R62 Personnel Files [RESTRICTED]
1970-1976
Offsite-Box: 3847 Folder : 27 Petty Cash Lists
1975-1976
Offsite-Box: 3847 Folder : 28 Puccia, Ed
1975-1976
Offsite-Box: 3847 Folder : 29 Riggio, Suzanne
1976
Offsite-Box: 3847 Folder : 30 Sports Illustrated
1969-1976
Offsite-Box: 3847 Folder : 31 Suggestions
1975-1976
Offsite-Box: 3847 Folder : 32 Typefaces
1976 January
Offsite-Box: 3847 Folder : 33 Vacations
1974-1976
Offsite-Box: 3847 Folder : 34 Wagner, Jim
1963-1964, 1972
Offsite-Box: 3847 Folder : 35 Miscellaneous
1972, 1977

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Series III. Staff Events Photographic Material, 1996-circa 1999. 1.667 Linear feet in 1 flat box and 2 folders

Scope and Contents

Photograph albums and negatives document Editorial Services staff outings and events. The albums depict a party on a boat. The negatives depict various events including the Time Research Center opening and Glenn Laflin's farewell party along with unidentified events.

Arrangement

Organized alphabetically. Arrangement imposed.

Container 1 Container 2   Title Date
Offsite-Box: 3848 Item : 1 Photograph album: General
circa 1999
Offsite-Box: 3848 Item : 2 Photograph album: General
circa 1999
Offsite-Box: 3848 Item : 3 Photograph album: Photos by Martha Holmes
circa 1999
Offsite-Box: 3848 Item : 4 Photograph album: Property of Rodriguez
circa 1999
Offsite-Box: 3846 Folder : 26-27 Photograph negatives
1996-circa 1999

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