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Guide to the New-York Historical Society Museum Department Records
1765, 1830-2018
 NYHS-RG 20

New-York Historical Society
170 Central Park West
New York, NY 10024
(212) 873-3400


New-York Historical Society

Collection processed by Margaret Kaczorowski, Katherine Palm and Larry Weimer

This finding aid was produced using ArchivesSpace on May 21, 2021 using Describing Archives: A Content Standard

Container List

Series III. Curatorial and Administration Files, 1934-2016. 50.87 Linear feet

Scope and Contents Note

The Curatorial and Administration Files series includes records of the museum curatorial staff, principally Mary C. Black (1970-1982), Holly Hotchner (1989-1994), and Annette Blaugrund (1989-1995). The series also holds records of the museum staff's recommendations to the Board Museum Collections Committee. In large part, the files include correspondence concerning proposed exhibitions, general exhibition scheduling, research inquiries, offers of objects for accession, object surveys, and other museum matters. Hotchner's files, especially, also include conservation and general administration matters. Although the bulk of the files date from the 1980s to 1990s, there is a set of files from as early as 1939, the point in time when N-YHS first began to expand and professionalize its museum staff. These early files include accession notes, loan records, and other museum matters.

Arrangement Note

The series is organized in the following subseries:

Subseries III.A. General Files

Subseries III.B. Museum Collections Committee Files RESTRICTED

Subseries III.C. Mary Black Files

Subseries III.D. Holly Hotchner Files

Subseries III.E. Annette Blaugrund Files

Subseries III.F. Margaret (Margi) Hofer Files RESTRICTED

Subseries III.G. Various Curatorial Files

Access Restrictions

Portions of the series are restricted. See the Access Restrictions note at the subseries level.

Subseries III.A. General Files, 1934-1966, 1985-2001. 5.42 Linear feet

Scope and Contents Note

This subseries includes files from the Museum Department that have a mix of subject matter and that seem to have been created over time by various staff members, or perhaps by a single but no longer identifiable staff member (i.e., of mixed or uncertain provenance). Additional materials will likely accrue to the subseries over time. As of 2016, there are two "sets" of records in the subseries, designated in the container list simply as "Set A" and "Set B."

Set A includes files that combine both registrar and curatorial matters. The bulk of these files span 1939-1949, dating from the earliest days when N-YHS expanded its museum professional staff. The principal contributors to these files appear to be Carolyn Scoon (Registrar and later Assistant Curator, ranging from the 1940s to about 1966) and H. Maxson Holloway (Curator during part of the 1940s). The date range of the files extends to the 1960s so correspondence to Director R.W.G. Vail and others do appear, in addition to Scoon. The correspondence primarily concerns offers of objects accepted and declined, inquiries regarding objects, loans to and from N-YHS for exhibitions, photograph permissions, and other object-related matters. The subseries includes extensive information about accessions in the form of correspondence, accession receipts, lists, appraisals, and acknowledgements. Library accessions are reflected in these records to a significant degree as well as those of the museum. Donors/correspondents are noted in the container list below when they are represented in a file by substantive documentation or lengthy object lists.

Set B includes more recent (1993-2002) files of inquiries and declined accession offers.

Arrangement Note

The subseries includes various sets of general files produced by the Museum Department over time and these are presented in roughly chronological order or in the order they were accessioned into the archives. The start of each discrete set is labeled in the container list as "Set A," "Set B," and so forth. The arrangement of each set varies, as follows:

Set A follows original order. This was alphabetical by correspondent, though some collection names, if different from the donor, were used to determine filing. Set A has a complete A-Z run that is followed by a second A-Z run. These have overlapping content and the second run simply appears to be additional related documents found at a later time.

Set B follows original order. This was chronological, with folders of correspondence for each month. At the end of the set are folders of declined offers, arranged alphabetically by the offering correspondent or object. Regardless of the fact that these particular files were segregated in the original files, correspondence concerning declined offers can also be found in the main run of Set B.

Processing Information Note

The Set A documents were processed likely in the 1990s. Set B was processed by archivist Larry Weimer in 2016 to a minimal extent; those documents remain in their original folders. The contents of both sets were described by Weimer in 2016 and integrated in a finding aid with other museum records.

Container 1 Container 2   Title Date
Box: - Folder : - Set 1
193x-196x
Box: 56 Folder : 1 Museum/Registrar Files. A

Scope and Contents Note

Includes, among others: Arkenburgh, Arnold, Andre, Agnew, Ainslie, American Museum of Natural History (loan of Catlin paintings for N-YHS's 1941 exhibition), auction receipts from Gimbel's.

1939-1965
Box: 56 Folder : 2-3 Museum/Registrar Files. B (2 folders)

Scope and Contents Note

Includes, among others: Blake, Belknap, Bennet, Beekman, Berry, Oscar Barck (Field Exploration), Boardman, Barlow, Brainard.

1939-1956
Box: 56 Folder : 4-5 Museum/Registrar Files. Blair, Mrs. J. Insley (2 folders)
1934-1942
Box: 56 Folder : 6-7 Museum/Registrar Files. C (2 folders)

Scope and Contents Note

Includes, among others: Cox, Connor, Cooper Union (loan for 1941 exhibition of textiles at N-YHS), Clement, Corell, Constant, Constantine.

1939-1949
Box: 57 Folder : 1 Museum/Registrar Files. D

Scope and Contents Note

Includes, among others: Dietrich, von Drehle, Dyer, Day.

1940-1960
Box: 57 Folder : 2 Museum/Registrar Files. De Groot, Adelaide Milton
1940-1947
Box: 57 Folder : 3 Museum/Registrar Files. E

Scope and Contents Note

Includes, among others: Erwin, Van Horne Ellis.

1939-1953
Box: 57 Folder : 4 Museum/Registrar Files. F

Scope and Contents Note

Includes, among others: de Luze Foley, Stuyvesant Fish.

1939-1958
Box: 57 Folder : 5 Museum/Registrar Files. G

Scope and Contents Note

Includes, among others: Greenwood, Guernsey, Norvin Green, Richard Gosman estate, Gruver, Gilder.

1939-1961
Box: 57 Folder : 6-7 Museum/Registrar Files. H (2 folders)

Scope and Contents Note

Includes, among others: Hand, Marian S. Hornor (loan of objects for N-YHS's 1942 St. Nicholas exhibition), Edgar C. Hyman Co., Havemeyer, Healy, Hirsch (loan of Benjamin West-related paintings by N-YHS to Allentown Art Museum), Hazen Hyde, Hudson River Line, Hanrick.

1939-1962
Box: 58 Folder : 1 Museum/Registrar Files. I-J

Scope and Contents Note

Includes, among others: Irwin, Jackson.

1939-1963
Box: 58 Folder : 2 Museum/Registrar Files. L

Scope and Contents Note

Includes, among others: Ellouise Baker Larsen, Landauer, Rita Lawrence.

1939-1959
Box: 58 Folder : 3-4 Museum/Registrar Files. M-N (2 folders)

Scope and Contents Note

Includes, among others: Marwick, Macomber & Co. and other institutions/museums beginning with M (loan of textiles for N-YHS 1941 exhibition), Megrue, McKesson, Murphy, Newton, Catherine Mackie, Merritt, Abbie C. Miller, Mott.

1939-1966
Box: 58 Folder : 5 Museum/Registrar Files. O-Q

Scope and Contents Note

Includes, among others: Overton, Odell, Walter S. Poor, Prentis, F.E. Ogden (includes original photographs and descriptions of donated models of New York buildings), Beecher Ogden, O'Conor, Paltsits.

1939-1966
Box: 59 Folder : 1 Museum/Registrar Files. R

Scope and Contents Note

Includes, among others: Richards, Roudin, Root, Katherine Rogers, Francis Rogers, Rives.

1939-1965
Box: 59 Folder : 2-4 Museum/Registrar Files. S-T (3 folders)

Scope and Contents Note

Includes, among others: Saint Nicholas Society, Turner, Taylor, Stahl & Sherwood (loan of objects for 1942 N-YHS New York Stage exhibition), list of silver stored in the vault at July 16, 1941, Ruth Ulmann Samuel, Sheean, Tomlinson Collection, Skillin, Schermerhorn, Sealy (Edward Wyer letterbook), Sherwood, Squier, Tinker, Tyler (Gallatin).

1939-1962
Box: 59 Folder : 5 Museum/Registrar Files. U-V

Scope and Contents Note

Includes, among others: Verplanck, Voorhies.

1939-1949
Box: 59 Folder : 6-7 Museum/Registrar Files. W-Z (2 folders)

Scope and Contents Note

Includes, among others: Ziller, Zabriskie, Wheeler (Abeel kas, with original photograph), Garrett Winter, Louis C. Wills, Helen Wright, Wetherby, Whittemore.

1939-1966
Box: 60 Folder : 1 Museum/Registrar Files. A

Scope and Contents Note

Includes: Van Wyck Anthony, Douglas Anderson, Frederick B. Adams.

1954-1957
Box: 60 Folder : 2 Museum/Registrar Files. B

Scope and Contents Note

Includes, among others: Natalie K. Blair.

1948-1962
Box: 60 Folder : 3 Museum/Registrar Files. Beekman
1948-1958
Box: 60 Folder : 4 Museum/Registrar Files. Belmont
1955-1962
Box: 60 Folder : 5 Museum/Registrar Files. C

Scope and Contents Note

Includes, among others: Charles Halsey Clark, Carey, Chanler.

1935-1961
Box: 60 Folder : 6 Museum/Registrar Files. D

Scope and Contents Note

Includes, among others: Davis, Deavenport.

1950-1961
Box: 60 Folder : 7 Museum/Registrar Files. Eberstadt
1956
Box: 60 Folder : 8 Museum/Registrar Files. E-G

Scope and Contents Note

Includes, among others: De Luze Foley, Ferguson, Stuyvesant Fish, Protestant Episcopal Church.

1948-1962
Box: 60 Folder : 9 Museum/Registrar Files. Gallatin
1951-1954
Box: 60 Folder : 10 Museum/Registrar Files. H-K

Scope and Contents Note

Includes, among others: Horn, Harbord, Jay, James Foundation, Haacker, Herrick, Irwin, Keppler, Kimball.

1934-1964
Box: 60 Folder : 11 Museum/Registrar Files. Hanks
1959-1963
Box: 60 Folder : 12 Museum/Registrar Files. Hanna
1950
Box: 60 Folder : 13-15 Museum/Registrar Files. Havemeyer (3 folders)
1949-1961
Box: 60 Folder : 16 Museum/Registrar Files. Kilroe

Scope and Contents Note

Includes a booklet with original bookplates and descriptions, 1905-1944.

1948-1950
Box: 61 Folder : 1 Museum/Registrar Files. K

Scope and Contents Note

Includes, among others: Enit Kaufman, R. Keith Kane.

1939-1967
Box: 61 Folder : 2 Museum/Registrar Files. L

Scope and Contents Note

Includes, among others: Landauer, Linsley.

1939-1961
Box: 61 Folder : 3 Museum/Registrar Files. Livingston
1950-1960
Box: 61 Folder : 4 Museum/Registrar Files. Lockman
1955-1958
Box: 61 Folder : 5 Museum/Registrar Files. M-P

Scope and Contents Note

Includes, among others: McKim Mead & White, Paltsits, Hudson River Day Line (A.V.S. Olcott), McKay.

1948-1961
Box: 61 Folder : 6 Museum/Registrar Files. Murdock
Undated
Box: 61 Folder : 7 Museum/Registrar Files. Murphy (Prentis)
1953-1957
Box: 61 Folder : 8 Museum/Registrar Files. Quistgaard
1951-1965
Box: 61 Folder : 9 Museum/Registrar Files. R

Scope and Contents Note

Includes, among others: Rockwell, Katherine R. Rogers, Rutledge.

1954-1961
Box: 61 Folder : 10 Museum/Registrar Files. Ramage
1947
Box: 61 Folder : 11 Museum/Registrar Files. Stuart
1944
Box: 61 Folder : 12 Museum/Registrar Files. Townsend
1959
Box: 61 Folder : 13 Museum/Registrar Files. Vail, R.W.G.
1958-1960
Box: 61 Folder : 14 Museum/Registrar Files. Varick Papers
1960-1961
Box: 61 Folder : 15 Museum/Registrar Files. Von Kienbusch
1956-1960
Box: 61 Folder : 16 Museum/Registrar Files. V-Z

Scope and Contents Note

Includes, among others: G. Creighton Webb, Davenport West, Westervelt, Welch, Zabriskie.

1948-1960
Box: 61 Folder : 17 Correspondence re: possible future gifts and bequests

Scope and Contents

Includes correspondence with James C. Daily (1948), Anna Marvin (1962), Nellie Kingsland (1967), and others.

1948-1980
Box: - Folder : - Set 2
Offsite-Box: 62 Folder : 1-7 Museum Correspondence (7 folders)
1992 June, 1993 February-1996 April
Offsite-Box: 63 Folder : 1-5 Museum Correspondence (5 folders)
1996 May-1997 June
Offsite-Box: 64 Folder : 1-5 Museum Correspondence (5 folders)
1997 July-1998 December
Offsite-Box: 65 Folder : 1-5 Museum Correspondence (5 folders)
1999 January-2000 May
Offsite-Box: 66 Folder : 1-4 Museum Correspondence (4 folders)
2000 July-2001 March
Offsite-Box: 67 Folder : 1-4 Museum Correspondence (4 folders)
2001 April-2002 May
Offsite-Box: 67 Folder : 5-6 Declined Offers (2 of 5 folders)
1995-2001
Offsite-Box: 68 Folder : 1-3 Declined Offers (3 of 5 folders)
1985-2001

Subseries III.B. Museum Collections Committee Files, 1977-2013. 10.13 Linear feet

Access Restrictions

N-YHS restricts Board of Trustee and Executive Office files for 50 years following the departure of a President and Chief Executive Officer. This subseries includes files related to Board and Board Committee matters, and so is restricted accordingly. Records from 1977-1982 (from the administraton of James Heslin) are restricted until 2032. Records from 1983-1988 (from the administration of James B. Bell) are restricted until 2038. Files holding the records of Bell's successors will be opened in subsequent years. While the restriction applies, these records may be used only by, or with the permission of, the President and Chief Executive Officer, the head of the Museum Department, or their designee.

Subseries III.C. Mary Black Files, 1940, 1968-1983. 9.45 Linear feet

Scope and Contents Note

The subseries includes files maintained by and for Mary Childs Black (referred to as "MCB" in many of the documents), who was Curator of Painting, Sculpture and the Decorative Arts at N-YHS from 1970 through 1982. Black was an authority on American folk art. Prior to joining N-YHS, she had been the Director of the Museum of American Folk Art in New York (1964-1970) and Director of the Abby Aldrich Rockefeller Collection at Williamsburg (late 1950s-1964).

Black's records primarily include two overlapping sets of files, one ordered by subject and the other ordered chronologically. The chronological files generally hold only correspondence and the topics include proposed and executed exhibitions, publication and other projects, research inquiries, professional exchanges, offers of objects for accession, and other museum professional matters. The subject files also hold correspondence concerning the same general and even particular matters, but also hold a broader range of documentation, such as photographs, research notes on artists and other topics, drafts of articles and other writings, etc. The container list includes a complete list of the subject files, using the original label headings. These first two sets were processed and described in 2016; in 2021, additional materials from Black's files were transferred to the archves and these were described broadlt at the box level and are found at the end of the container list.

It appears that many files related to specific exhibitions might have been removed from these records and boxed separately. For files of exhibitions during Black's tenure, at least many of which were surely from Black's office, see Series II. Exhibitions, Subseries A. General Files.

Although the bulk of the material dates from the years of Black's tenure at N-YHS, there is a set of 1940s correspondence between the United States Trust Company of New York and the Museum of the City of New York concerning the bequest of a Trumbull portrait to MCNY, subsequently renounced in favor of N-YHS (see the Trumbull subject file).

Arrangement Note

The subseries opens with the alphabetically arranged subject files followed by the chronological correspondence files. The subseries concludes with descriptions of content of boxes added to the finding aid in 2021.

Processing Information Note

Portions of the Mary Black files have been processed over time. It appears that many artist reference files, which are part of the subject files, were refoldered, likely in the 1990s. Minor processing appeared to have been done with other subject files. The chronological correspondence files were refoldered, likely in the early 2000s. In September 2016, archivist Larry Weimer made minor refinements in the arrangement, but principally focused on completing an inventory and description to integrate the files with the overall Museum Department record group. Little additional physical processing was done in 2016 so most of the subject files remain in their original folders.

Additional materials were transferred to the archives in 2018-19 and added to the finding aid in 2021 by Larry Weimer. These largely remain as received from the museum with no further processing.

Container 1 Container 2   Title Date
Offsite-Box: 91 Folder : 1 A. General
1976-1979
Offsite-Box: 91 Folder : 2 Abby Aldrich Rockefeller, Williamsburg
1978-1982
Offsite-Box: 91 Folder : 3 Abigail Adams Smith Museum
1981
Offsite-Box: 91 Folder : 4 Abrams, Harry N., Inc.
1977
Offsite-Box: 91 Folder : 5 Acknowledgements of Books, Catalogs, Etc.
1981
Offsite-Box: 91 Folder : 6 Paintings, Furniture, Etc. in Storage, Paterson, NJ
1969-1970
Offsite-Box: 91 Folder : 7 Albany Institute of History & Art
1976-1982
Offsite-Box: 91 Folder : 8 Alland Collection (Bracklow Photographs)
1981-1982
Offsite-Box: 91 Folder : 9 American Antiquarian Society
1970s
Offsite-Box: 91 Folder : 10 American Art & Antiques
1979
Offsite-Box: 91 Folder : 11 American Craft Museum
1981
Offsite-Box: 91 Folder : 12 American Indian Relations, New York, 18th Century
Undated
Offsite-Box: 91 Folder : 13 American Society of Interior Decorators (Designers)
1980-1981
Offsite-Box: 91 Folder : 14 American Society of Mechanical Engineers
1978
Offsite-Box: 91 Folder : 15 Amerika Haus Berlin
1976-1977
Offsite-Box: 91 Folder : 16 Amon Carter Museum of Western Art
1972-1982
Offsite-Box: 91 Folder : 17 Andrews, Faith (Mrs. Edward Deming)
1980-1981
Offsite-Box: 91 Folder : 18 Annual Report
1972-1975
Offsite-Box: 91 Folder : 19 Antiques World
1981-1982
Offsite-Box: 91 Folder : 20 Architectural Renderings
1980
Offsite-Box: 91 Folder : 21 Archives Reference & Research Advisory Board (New York City)
1981
Offsite-Box: 91 Folder : 22 Aron, Bill (Photographer)
1978
Offsite-Box: 91 Folder : 23 Art on the Road
1980
Offsite-Box: 91 Folder : 24 Art Commission (New York City)
1980-1981
Offsite-Box: 91 Folder : 25 Art Institute of Chicago
1981
Offsite-Box: 91 Folder : 26 Associate Curator. Job Description
1981
Offsite-Box: 91 Folder : 27 Association of Historians of American Art
1981
Offsite-Box: 91 Folder : 28 Astoria Motion Picture & Television Foundation
1981-1982
Offsite-Box: 91 Folder : 29 Audio-Visual & Films
1975-1977
Offsite-Box: 91 Folder : 30 B. General
1971-1979
Offsite-Box: 91 Folder : 31 Bank of New York
1979
Offsite-Box: 91 Folder : 32 Beard, Rick
1980-1981
Offsite-Box: 91 Folder : 33 Belmont (That Belmont Look)
1981
Offsite-Box: 91 Folder : 34 Bailey, Rosalie Fellows
1979-1981
Offsite-Box: 91 Folder : 35 Bemis, William Otis. Biography
1970s
Offsite-Box: 91 Folder : 36 Bicentennial
1972-1973
Offsite-Box: 91 Folder : 37 Bicentennial Information Network (BINET)
1974
Offsite-Box: 92 Folder : 1 Black, Mary Childs

Scope and Contents Note

Includes miscellaneous memos, file inventory, a biographical sketch, and other documents.

1974-1982
Offsite-Box: 92 Folder : 2 Black Watch (Commander Force)
1979
Offsite-Box: 92 Folder : 3 Blackburn, Roderic
1974
Offsite-Box: 92 Folder : 4 Boscobel Restoration
1979
Offsite-Box: 92 Folder : 5 Bradford Manuscript Exhibition
1977
Offsite-Box: 92 Folder : 6 Breaking Ground Exhibition
1981-1982
Offsite-Box: 92 Folder : 7 Bridges, Charles
1981
Offsite-Box: 92 Folder : 8 Brighton Beach Project
1976
Offsite-Box: 92 Folder : 9 Brochures
1973
Offsite-Box: 92 Folder : 10 Brodsky. Gotham Medley
1982
Offsite-Box: 92 Folder : 11 Brooklyn Bridge, Modern Photographers Look At
1981-1983
Offsite-Box: 92 Folder : 12 Brown, O.J. (artist)
1977
Offsite-Box: 92 Folder : 13-14 Bryan Collection. Sale (2 folders)
1978-1979
Offsite-Box: 92 Folder : 15 Bundy, Horace
1971
Offsite-Box: 92 Folder : 16 Burton, Charles (artist)
1979
Offsite-Box: 92 Folder : 17 C. General
1971-1980
Offsite-Box: 92 Folder : 18 Cabinetmaker (New York) and His Use of Space Exhibition
1975-1976
Offsite-Box: 92 Folder : 19 Calyo, Nicolino (artist)
1978-1981
Offsite-Box: 92 Folder : 20 Caplan, Frank & Theresa (Creative Playthings) / Institute & Museum of Fantasy & Play
1978-1982
Offsite-Box: 92 Folder : 21 Carriage Collection
1977
Offsite-Box: 92 Folder : 22 Central Park

Scope and Contents Note

Includes offer by Hirschl & Adler Galleries of oil painting by Richards.

1977
Offsite-Box: 92 Folder : 23 Chambers, Thomas (artist)
1979-1980
Offsite-Box: 92 Folder : 24 Chambers, Winthrop (artist)
1980
Offsite-Box: 92 Folder : 25 Channel 13
1977-1980
Offsite-Box: 92 Folder : 26 Childs Gallery
1978-1982
Offsite-Box: 92 Folder : 27 Christmas Museum Proposal
1978
Offsite-Box: 93 Folder : 1 Cole, Lyman Emerson
1971
Offsite-Box: 93 Folder : 2 Cole, Thomas (artist)
1979-1981
Offsite-Box: 93 Folder : 3 Complaint Letters re: Exhibitions
1981
Offsite-Box: 93 Folder : 4 Computers & Word Processing. Museum
1982
Offsite-Box: 93 Folder : 5 Conservation, N-YHS
1981
Offsite-Box: 93 Folder : 6 Cooper-Hewitt Museum of Design
1976-1977
Offsite-Box: 93 Folder : 7 Crafft, R.B. (artist)
1971
Offsite-Box: 93 Folder : 8 Crawford, Joyce
1981
Offsite-Box: 93 Folder : 9 Crawford, Thomas (artist)
1981
Offsite-Box: 93 Folder : 10 D. General
1976-1980
Offsite-Box: 93 Folder : 11 Damages, Insurance
1970
Offsite-Box: 93 Folder : 12 Decker, Malcolm
1975
Offsite-Box: 93 Folder : 13 Delanoy (artist)
1980-1981
Offsite-Box: 93 Folder : 14 Denby, Mrs. William
1976-1977
Offsite-Box: 93 Folder : 15 DePeyster Limner
1971
Offsite-Box: 93 Folder : 16 Dexter Hall
1968-1973
Offsite-Box: 93 Folder : 17 Dover Publications
1971-1977
Offsite-Box: 93 Folder : 18 Draper, Ruth (accession sheets)
1977
Offsite-Box: 93 Folder : 19 Dunn, Malcolm (appraiser)
1982
Offsite-Box: 93 Folder : 20 Durand, Asher B. (artist)
1976-1980
Offsite-Box: 93 Folder : 21 Durand, John (artist)
1980-1981
Offsite-Box: 93 Folder : 22-25 Duyckincks (4 folders)
1973-1981
Offsite-Box: 93 Folder : 26 E. General
1979
Offsite-Box: 93 Folder : 27 Eagles
1970s
Offsite-Box: 93 Folder : 28 Earle, Ralph (artist)
1977-1980
Offsite-Box: 93 Folder : 29 Eastern Mass. Artist
1982
Offsite-Box: 93 Folder : 30 Edson, Almira
1982
Offsite-Box: 93 Folder : 31 Education
1970-1973
Offsite-Box: 93 Folder : 32 1890 House
1977
Offsite-Box: 93 Folder : 33 English Folk Art
1978
Offsite-Box: 93 Folder : 34 Entrance Fees
1980
Offsite-Box: 93 Folder : 35 Erastus Salisbury Field Exhibition
1981-1982
Offsite-Box: 93 Folder : 36 European Painting
1972
Offsite-Box: 93 Folder : 37 Evaluations from Museum Workshop Program's Exhibition Workshop
1978
Offsite-Box: 94 Folder : 1-8 Exhibition Files (schedules, plans, proposals, etc.) (8 folders)
1973-1982
Offsite-Box: 94 Folder : 9 F. General
1973-1979
Offsite-Box: 94 Folder : 10 Farancz, Alan (Paintings Restorer)
1970s
Offsite-Box: 94 Folder : 11 Field, Erastus Salisbury
1970-1978
Offsite-Box: 94 Folder : 12 Film Project, Historic New York, Hudson River Film Co.
1980
Offsite-Box: 94 Folder : 13 Fisher / Fitch
1981
Offsite-Box: 94 Folder : 14 Flint Institute of Arts
1976
Offsite-Box: 94 Folder : 15-17 Folk Art (3 folders)
1971-1982
Offsite-Box: 94 Folder : 18 Foote, Mary (artist)
1973-1974
Offsite-Box: 94 Folder : 19 Francis
Undated
Offsite-Box: 94 Folder : 20 Freake Limner
Undated
Offsite-Box: 94 Folder : 21 Freenan, George (artist)
1981
Offsite-Box: 94 Folder : 22 Frost, J.O.J (artist)
1971
Offsite-Box: 94 Folder : 23 Frymire, Jacob (artist)
1982
Offsite-Box: 95 Folder : 1 G. General
1972-1979
Offsite-Box: 95 Folder : 2 Gallery Association of New York State
1977-1980
Offsite-Box: 95 Folder : 3 Gallery at the Old Post Office

Scope and Contents Note

Concerns Manhattan Observed and Breaking Ground exhibitions.

1982
Offsite-Box: 95 Folder : 4 Gershinowitz, George
1982
Offsite-Box: 95 Folder : 5 Gifford, Sanford Robinson
1981
Offsite-Box: 95 Folder : 6 Gift/Donation Refusals
1980-1981
Offsite-Box: 95 Folder : 7-8 Gill, Jill (2 folders)
1975-1981
Offsite-Box: 95 Folder : 9 Glass Files
1976-1977
Offsite-Box: 95 Folder : 10 Goelet List
Undated
Offsite-Box: 95 Folder : 11-13 Gracie Mansion (3 folders)

Scope and Contents Note

Includes Black's edited typescript for her "Gracie Mansion: A History of the Mayor's House" and related matter.

1982
Offsite-Box: 313 Gracie Mansion (4 folders)

Scope and Contents

Includes, among other documents, blueprints of the preliminary plans for Gracie Mansion prepared by William C. Shopsin

circa 1977-1981
Offsite-Box: 95 Folder : 14 Greeley & Forest Forgeries. Research
Undated
Offsite-Box: 95 Folder : 15 Greenleaf, Benjamin (artist)
1981
Offsite-Box: 95 Folder : 16 Greitzer, Carol (councilwoman)
1981
Offsite-Box: 95 Folder : 17 Guy, Francis
1981
Offsite-Box: 95 Folder : 18 H. General
1971-1979
Offsite-Box: 95 Folder : 19 Hartwell / Haspel (artists)
Undated
Offsite-Box: 95 Folder : 20 Heaton, John
1972-1980
Offsite-Box: 95 Folder : 21 Herot, George (artist)
1975
Offsite-Box: 95 Folder : 22 Herring, James (artist)
1975
Offsite-Box: 95 Folder : 23 Hicks, Edward
1970-1980
Offsite-Box: 95 Folder : 24 Hirschl & Adler Galleries
1979-1982
Offsite-Box: 96 Folder : 1 Hoelzer, Hiram (restorer)
1974
Offsite-Box: 96 Folder : 2 Holsapple / Hopkins / Hovey
1981
Offsite-Box: 96 Folder : 3 Holt, Henry
1978-1982
Offsite-Box: 96 Folder : 4 Horton, Carolyn (restorer)
1978
Offsite-Box: 96 Folder : 5 Hudson Valley Dutch Museum Survey
1982
Offsite-Box: 96 Folder : 6 Hudson Valley Studies
1977
Offsite-Box: 96 Folder : 7 Huntington, Daniel
1970
Offsite-Box: 96 Folder : 8 Hyde de Neuville, Baroness
1972-1977
Offsite-Box: 96 Folder : 9 I. General
1976-1979
Offsite-Box: 96 Folder : 10 Iconography
1979
Offsite-Box: 96 Folder : 11 Importance of Being Hyphenated
1981
Offsite-Box: 96 Folder : 12 Insley, Albert
1982
Offsite-Box: 96 Folder : 13 Interior Design Fair New York City
1979
Offsite-Box: 96 Folder : 14 Internal Revenue Service
1981-1982
Offsite-Box: 96 Folder : 15 International Celebration of Art
1981
Offsite-Box: 96 Folder : 16 International Center for Photography
1978
Offsite-Box: 96 Folder : 17 International Exhibitions Foundation
1982
Offsite-Box: 96 Folder : 18 Interoffice Memos
1976-1977
Offsite-Box: 96 Folder : 19 Inventories. N-YHS Manuscript Collection
Undated
Offsite-Box: 96 Folder : 20 J. General
1980-1981
Offsite-Box: 96 Folder : 21 Jarvis, John Wesley
1981
Offsite-Box: 96 Folder : 22 John Judkin Memorial
1978-1981
Offsite-Box: 96 Folder : 23 Justus Dalee
1974
Offsite-Box: 96 Folder : 24 K. General
1973-1978
Offsite-Box: 96 Folder : 25 K and L. General
1978-1979
Offsite-Box: 96 Folder : 26 L. General
1979-1983
Offsite-Box: 96 Folder : 27-28 Kaplan Fund (2 folders)
1979-1982
Offsite-Box: 96 Folder : 29 Kern, Arthur
1979-1982
Offsite-Box: 96 Folder : 30 Kilburn, Lawrence
1981
Offsite-Box: 96 Folder : 31 Kindig, Paul E. / Pennsylvania Butter Prints
1982
Offsite-Box: 96 Folder : 32 Kingston, NY, History of
1974
Offsite-Box: 96 Folder : 33 Knickerbocker Birthday
1979
Offsite-Box: 96 Folder : 34-35 Landscape Catalog
1971-1982
Offsite-Box: 96 Folder : 36 Lesueur
1974
Offsite-Box: 96 Folder : 37 Lewis, Jerry (Federal Hall Chairs)
1982
Offsite-Box: 96 Folder : 38 Lighting Fixtures. Case, 3rd Floor West Corridor
Undated
Offsite-Box: 96 Folder : 39 Limners of the Upper Hudson
1968-1978
Offsite-Box: 97 Folder : 1 Love Galleries
1982
Offsite-Box: 97 Folder : 2 Lynes, Russell
1981
Offsite-Box: 97 Folder : 3 Lyons, Louis and Paul Hollister (Glass)
1977
Offsite-Box: 97 Folder : 4 M. General
1978-1979
Offsite-Box: 97 Folder : 5-6 Maentel, Jacob (2 folders)
1971-1980
Offsite-Box: 97 Folder : 7 Magriel, Paul
1980
Offsite-Box: 97 Folder : 8 Manhattan Now (Manhattan Observed)
1981
Offsite-Box: 97 Folder : 9 Marling, Jacob
1977
Offsite-Box: 97 Folder : 10 Minnigerode, Marietta (artist)
1980
Offsite-Box: 97 Folder : 11 Movers (Global)
1977
Offsite-Box: 97 Folder : 12 Moynihan, Daniel Patrick
1981
Offsite-Box: 97 Folder : 13 MTA Bus Ex. / Dover Book
1982
Offsite-Box: 97 Folder : 14 MTA. N-YHS Station
1979
Offsite-Box: 97 Folder : 15 Munson-Williams-Proctor Institute
1978-1982
Offsite-Box: 97 Folder : 16 Museum of American Folk Art
1971-1972
Offsite-Box: 97 Folder : 17 Museum of the City of New York
1979
Offsite-Box: 97 Folder : 18 N. General
1976-1980
Offsite-Box: 97 Folder : 19 National Gallery of Art
1979-1982
Offsite-Box: 97 Folder : 20 National Trust for Historic Preservation
1982
Offsite-Box: 97 Folder : 21 Nehemiah Partridge Exhibition
1982
Offsite-Box: 97 Folder : 22 New York City Buildings Records Collection, Planning Committee
1979
Offsite-Box: 97 Folder : 23 New York City Heath & Hospitals Exhibition
1981
Offsite-Box: 97 Folder : 24 New York Gallery of the Fine Arts (document photoreproductions)
Undated
Offsite-Box: 97 Folder : 25 N-YHS. Membership
1981
Offsite-Box: 97 Folder : 26-32 N-YHS. Museum (7 folders)

Scope and Contents Note

Includes files on budgets (1980s), lighting, facilities, Museum Committee (1980), and other matters.

1970s-1982
Offsite-Box: 97 Folder : 33-34 N-YHS. Publications (2 folders)
1973-1980
Offsite-Box: 98 Folder : 1 New York in Aerial Views
1980-1981
Offsite-Box: 98 Folder : 2 New York Nostalgia
1973
Offsite-Box: 98 Folder : 3 New York State Education Dept.
1981
Offsite-Box: 98 Folder : 4 New York Street Furniture
1982?
Offsite-Box: 98 Folder : 5 Newtown Bee
1977-1982
Offsite-Box: 98 Folder : 6 19th Century American Paintings Exhibition
1981
Offsite-Box: 98 Folder : 7 Of the Land's Bounty
Undated
Offsite-Box: 98 Folder : 8 Other Historical Societies
1970-1976
Offsite-Box: 98 Folder : 9 P. General
1978-1982
Offsite-Box: 98 Folder : 10 Pace College
1976-1981
Offsite-Box: 98 Folder : 11 Painter's Materials
1970
Offsite-Box: 98 Folder : 12 Paintings. Artist Identified
1970-1976
Offsite-Box: 98 Folder : 13-14 Paperweights. Book (Hollister) and Exhibition (2 folders)
1971-1977
Offsite-Box: 98 Folder : 15 Partridge, Nehemiah
1971-1980
Offsite-Box: 98 Folder : 16 Patroon / Paul
1979
Offsite-Box: 98 Folder : 17 Paul Stewart
1979
Offsite-Box: 98 Folder : 18 Pavesi, Rudy
1980-1981
Offsite-Box: 98 Folder : 19 The Peales
1971-1979
Offsite-Box: 98 Folder : 20 Peck, Sheldon
1976-1981
Offsite-Box: 98 Folder : 21 Peckham, Robert
1979-1981
Offsite-Box: 98 Folder : 22 Penniman, John Ritto
1981
Offsite-Box: 98 Folder : 23 Pennington, Samuel
1982
Offsite-Box: 98 Folder : 24-25 Phillips, Ammi (2 folders)
1972-1982
Offsite-Box: 99 Folder : 1 Photographer. David Anderson
1981
Offsite-Box: 99 Folder : 2 Photographer. Bill Aron
1978-1980
Offsite-Box: 99 Folder : 3 Pierrepont Limner / Pollard Limner
1977-1981
Offsite-Box: 99 Folder : 4 Pinney, Eunice
1971
Offsite-Box: 99 Folder : 5 Pintard Fellows
1970-1973
Offsite-Box: 99 Folder : 6 Pintard Genealogy
Undated
Offsite-Box: 99 Folder : 7 Pintard Prospects
1970-1972
Offsite-Box: 99 Folder : 8 Pitigliani, Letizia
1976-1979
Offsite-Box: 99 Folder : 9 Piwonka, Ruth
1982
Offsite-Box: 99 Folder : 10 Portrait Catalog
1970s
Offsite-Box: 99 Folder : 11-12 Portraits. Artist Unknown (2 folders)
1970-1977
Offsite-Box: 99 Folder : 13 Powers, Asahel
1980
Offsite-Box: 99 Folder : 14 Prevost, Victor
1975
Offsite-Box: 99 Folder : 15 Prentis Rooms
1979
Offsite-Box: 99 Folder : 16 Prior, William Mathew
1973-1981
Offsite-Box: 99 Folder : 17 Public Relations / Carole Sorell Inc
1980-1981
Offsite-Box: 99 Folder : 18 Publicity
1970-1974
Offsite-Box: 99 Folder : 19 Publishing Center for Cultural Resources
1976-1981
Offsite-Box: 99 Folder : 20 R. General
1976-1980
Offsite-Box: 99 Folder : 21 Radovanovitch, Georges
Undated
Offsite-Box: 99 Folder : 22 Rapalje / Reiss
1980
Offsite-Box: 99 Folder : 23 Redecoration of N-YHS
1972-1973
Offsite-Box: 99 Folder : 24 Reproduction Program
1976
Offsite-Box: 99 Folder : 25 Reynolda House
1978
Offsite-Box: 99 Folder : 26 Rice Mansion
1979
Offsite-Box: 99 Folder : 27 Rifkind, Carole
1979
Offsite-Box: 99 Folder : 28 Riordan, Marguerite
1982
Offsite-Box: 99 Folder : 29 River, Bowery, Mill & Beaver
1973-1976
Offsite-Box: 99 Folder : 30 Rockefeller, Rodman (IBEC)
1979-1982
Offsite-Box: 99 Folder : 31 Rogers, John
1970-1981
Offsite-Box: 100 Folder : 1 Rosenthal, Odeda
1980-1982
Offsite-Box: 100 Folder : 2 Ross (Arthur) Foundation
1981-1982
Offsite-Box: 100 Folder : 3 Ruder & Finn Fine Arts
1981
Offsite-Box: 100 Folder : 4 S. General
1976-1982
Offsite-Box: 100 Folder : 5 Salmagundi Club
1970s
Offsite-Box: 100 Folder : 6 San Francisco Fine Arts Museum
1981
Offsite-Box: 100 Folder : 7 Sandak Interest
Undated
Offsite-Box: 100 Folder : 8 Sandburg, Carl
1978
Offsite-Box: 100 Folder : 9 Savage, A.J.
1982
Offsite-Box: 100 Folder : 10 Sawitsky
1981
Offsite-Box: 100 Folder : 11 Scrimshaw
1976
Offsite-Box: 100 Folder : 12 Sculpture
1980
Offsite-Box: 100 Folder : 13 Seaman (artist)
1972
Offsite-Box: 100 Folder : 14 Seminars
1970-1976
Offsite-Box: 100 Folder : 15 Senate House State Historical Society
1981
Offsite-Box: 100 Folder : 16 Sessions, Ralph D.
1981
Offsite-Box: 100 Folder : 17 Sharples / Sheffield
1978-1982
Offsite-Box: 100 Folder : 18 Shelburne Museum
1981
Offsite-Box: 100 Folder : 19 Ship at South Street
1982
Offsite-Box: 100 Folder : 20 Shute (artist)
1977
Offsite-Box: 100 Folder : 21 Sinclair Glass
1975
Offsite-Box: 100 Folder : 22 Sleepy Hollow Restoration
1981
Offsite-Box: 100 Folder : 23 Smibert / Smillie / Steward
1981
Offsite-Box: 100 Folder : 24 Society for the Preservation of Long Island Antiquities
1981
Offsite-Box: 100 Folder : 25 Society of Illustrators
1981
Offsite-Box: 100 Folder : 26 Society's Sculpture
Undated
Offsite-Box: 100 Folder : 27 South Street Seaport Museum
1971-1980
Offsite-Box: 100 Folder : 28 Speedwell Village
1978
Offsite-Box: 100 Folder : 29 St. Marks Church in the Bowery (Oral History)
1981
Offsite-Box: 100 Folder : 30 Staff Meetings
1970s
Offsite-Box: 100 Folder : 31 Stained Glass
1981
Offsite-Box: 100 Folder : 32 Staten Island Historical Society
1980
Offsite-Box: 100 Folder : 33 Stewart, Mrs. William Rhinelander
1976
Offsite-Box: 101 Folder : 1-3 Stock, Joseph (3 folders)
1974-1979
Offsite-Box: 101 Folder : 4 Stoneware Jugs in 3rd Floor Corridor
Undated
Offsite-Box: 101 Folder : 5 Storage
1981
Offsite-Box: 101 Folder : 6 Strawberry Festival
1978
Offsite-Box: 101 Folder : 7 Sturbridge Limner
1977
Offsite-Box: 101 Folder : 8 Suppliers to Museums
Undated
Offsite-Box: 101 Folder : 9 Sweetwater Editions
Undated
Offsite-Box: 101 Folder : 10 Synagogue Survey, New York City
1980
Offsite-Box: 101 Folder : 11 T. General
1982
Offsite-Box: 101 Folder : 12 Ten Eyck / Thompson
1977
Offsite-Box: 101 Folder : 13 Terra Museum of American Art
1981-1982
Offsite-Box: 101 Folder : 14 Textiles
1971-1982
Offsite-Box: 101 Folder : 15 Tiffany Conservation Project
1980
Offsite-Box: 101 Folder : 16 Toys
1973
Offsite-Box: 101 Folder : 17 George Brown Toy Sketchbook
1971
Offsite-Box: 101 Folder : 18 Trenton High Falls
1972
Offsite-Box: 101 Folder : 19 Tri-Delta Charity Antiques Show
1979
Offsite-Box: 101 Folder : 20 Trumbull, John

Scope and Contents Note

Includes 1940s correspondence between the United States Trust Company of New York and the Museum of the City of New York concerning the bequest of a Trumbull portrait to MCNY, subsequently renounced in favor of N-YHS.

1940, 1975-1981
Offsite-Box: 101 Folder : 21 Tuthill, Abraham / Tuttle
1977-1981
Offsite-Box: 101 Folder : 22 Twentieth Century Painting
1975
Offsite-Box: 101 Folder : 23 Ukrainian Museum
1977
Offsite-Box: 101 Folder : 24 University of Chicago Press
1980
Offsite-Box: 101 Folder : 25 V and W. General
1977-1981
Offsite-Box: 101 Folder : 26 Van Dyck / Van Name
1981
Offsite-Box: 101 Folder : 27 Van Rensselaer Limner
1974-1975
Offsite-Box: 101 Folder : 28 Vanderlyn, John
1971-1974
Offsite-Box: 101 Folder : 29 Vanderlyn, Pieter
1980-1981
Offsite-Box: 102 Folder : 1 Vanderlyn, Peter. Research
1971-1976
Offsite-Box: 102 Folder : 2 Vandervere
1979
Offsite-Box: 102 Folder : 3 Velvet Limner
1981
Offsite-Box: 102 Folder : 4 Virginia Museum of Fine Arts
1979-1982
Offsite-Box: 102 Folder : 5 Vose Galleries of Boston
1978-1982
Offsite-Box: 102 Folder : 6 Wall / Ware
1980
Offsite-Box: 102 Folder : 7 Washington, George. Portraits
1979
Offsite-Box: 102 Folder : 8 Waterfront / Stephanie Hollyman Tugboats
1980
Offsite-Box: 102 Folder : 9 Watherston, Margaret (conservator)
1972-1982
Offsite-Box: 102 Folder : 10-12 Watson, John. Article (3 folders)
circa 1979
Offsite-Box: 102 Folder : 13 West Point
1981
Offsite-Box: 102 Folder : 14 Wetherbee, Isaac / Wiggin
1981
Offsite-Box: 102 Folder : 15 Whitney Museum / "Three Centuries of American F. Painters"
1978
Offsite-Box: 102 Folder : 16 Williams, Micah & William
1971-1974
Offsite-Box: 102 Folder : 17 Wigmore Fine Arts
1981
Offsite-Box: 102 Folder : 18 Willson, Mary Ann (artist)
Undated
Offsite-Box: 102 Folder : 19 Wiltshire / Young / Wilks
1981
Offsite-Box: 102 Folder : 20 Winiker, Barry M.
1981-1983
Offsite-Box: 102 Folder : 21 Wollaston, John
1976
Offsite-Box: 102 Folder : 22-25 Correspondence (4 folders)
1970-1972
Offsite-Box: 103 Folder : 1-11 Correspondence (11 folders)
1973-1977
Offsite-Box: 104 Folder : 1-10 Correspondence (10 folders)
1977-1981
Offsite-Box: 105 Folder : 1-8 Correspondence (8 folders)
1981-1982
Offsite-Box: 289 Grant and other funding files

Scope and Contents

This box of grant and other funding-related files was transferred to the archives in 2019 and added to the finding aid in 2021. It includes both accepted and rejected grant applications for exhibitions (especially Audubon and His World) and conservation and storage. Among the organizations noted are NEA, NEH, Municipal Art Society, New York State Council on the Arts, and Institute of Museum Services.

1970s-circa 1982
Offsite-Box: 290 Various exhibition and other files

Scope and Contents

This box of, primarily, exhibition-related files was transferred to the archives in 2018-19 and added to the finding aid in 2021. Exhibitions with substantive material in the files include "Remember the Ladies" (includes, among other documents, the final blueprint of the exhibition floor plan); "Oom Pah Pah"; and "Moving in the City". There are also files on "Miniatures & Medals," "Paint and Pattern in Rural Pennsylvania," and Bracklow photographs. There are also files on a Hudson Valley Dutch museum survey; damage done to 9 paintings in 1980; the Museum Council of New York; and Municipal Art Society. Some of these files may not have been Mary Black's, but date from her tenure in the museum. Two files relate to a period shortly after her departure: a file of photographs related to the "A Pageant of Heraldry in Britain and America" (circa 1984) and 1983-84 files related to planning for a 1986 Calyo exhibition.

1970s-circa 1984
Offsite-Box: 291 Various exhibition and other files

Scope and Contents

This box of exhibition-related files was transferred to the archives in 2018-19 and added to the finding aid in 2021. Includes files on three exhibitions: Gracie Mansion (includes the proposed site plan by Smotrich & Platt, et al. of the renovation for the Gracie Mansion Conservancy); "Audubon and His World" (including drawings of the space study for Dexter Hall); "Beyond the Golden Door: Jewish Life in New York." It also includes a file of various documents relating to early 1970s planning for various bicentennial observances.

1970s

Subseries III.D. Holly Hotchner Files, 1970-1994. 15.08 Linear feet

Biographical/Historical Note

Holly Hotchner joined N-YHS in 1984 to play a leadership role in the conservation initiatives of the Museum Department. The mid-1980s to early 1990s were a turbulent time in N-YHS's history and Hotchner's scope of responsibility gradually expanded, formally and informally, over this period. By 1989, with the departure of museum curator Ella Foshay (1984-1989), Hotchner was promoted from Chief Conservator to Museum Director. At the same time, the Department of Prints, Photographs, and Architecture (the Print Room) was transferred from the Library to the Museum, where it would remain organizationally until 1998. The Security Department was also transferred to Hotchner's leadership at this time. As Museum Director and a member of the senior management team in the late 1980s and early 1990s, Hotchner was closely involved with N-YHS's facilities and fiscal planning, the effort to broaden the museum's professional staff, and the initiative to refine the institution's collections policy and the associated deaccessioning process. By mid-1993, at the height of N-YHS's fiscal crisis and as a result of large numbers of staff lay-offs, resignations, and other departures, only Hotchner remained as the senior level executive at N-YHS. Her role narrowed in early 1994 as N-YHS Co-Chair "Pug" Winokur took over responsibility for the Museum while Hotchner focused on the deaccessioning initiative of the time and the planning of certain major exhibitions. Later In 1994 Hotchner also left N-YHS.

Scope and Contents Note

The subseries includes, at least primarily, the files of Holly Hotchner. (Some files of other museum personnel, including former curator Ella Foshay (1984-1989), were likely mixed in with these when stored.) These represent the range of Hotchner's activities from her early years in conservation to her later years as Museum Director. The files range from general conservation matters, storage and warehousing, object surveys and inventories, some exhibition and special event planning, and professional activities. Particular initiatives that are well-represented in the subseries include the licensing arrangements with Birchrun Mint to reproduce one of the Rogers groups, "Weighing the Baby", conservation of the Louis XVI chair, planning for new storage at Crozier Warehouse in 1990, and arrangements for the Thomas Cole: Landscape into History and Equitable Gallery exhibitions. There are many files related to outgoing loans, though these may simply be additional files that were inadvertently separated from the bulk of loan files found in Series IV. Collection Management Files. Fuller summaries of the content are provided in the container list below. Certain files related to Hotchner's activities as Museum Director during the 1990s are currently restricted. See the Access Restrictions note.

Arrangement Note

The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the many individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.

Access Restrictions

N-YHS restricts Board of Trustee and Executive Office files for 50 years following the departure of a President and Chief Executive Officer. This subseries includes some files related to Board and Board Committee matters, and those files are restricted accordingly. Specifically, the files date primarily from the administration of Barbara Knowles Debs and the interim leaders that followed her (1988-1994) and so they are restricted until 2044. While the restriction applies, those files may be used only by, or with the permission of, the President and Chief Executive Officer, the head of the Museum Department, or their designee.

Processing Information Note

The subseries was processed in September 2016 by archivist Larry Weimer. The material was arranged and described, but the physical processing of individual folders was done to only a minimal extent; specifically, the documents remain in their original folders.

Container 1 Container 2   Title Date
Offsite-Box: 106 Folder : 1-32 Conservation. General (32 folders)

Scope and Contents Note

Includes general conservation matters, including budgets (1984-90), conservation studio opening announcements, summary of interns, job position advertisements, environmental/climate control/lighting, and some general damage assessments.

1970, 1983-1994
Offsite-Box: 287 Conservation. General (6 folders)

Scope and Contents

Includes conservation specifications for window replacement (1989), climate report/survey (1991), and conservation studio reports and construction bids (1980s).

1985-1991
Offsite-Box: 106 Folder : 33-39 Paintings, Frames, Drawings, Miniatures (7 of 32 folders)

Scope and Contents Note

Includes files concerning condition surveys, priorities, appraisals, inquiries, and other such matters. Specific collections noted include: Abrams Portfolio, T.J. Bryan, City of Plainfield Bierstadt paintings, Thomas William Channing Moore, Mary Stuart, Nora Durand Woodman, landscape and genre paintings (R.G. Wunderlich appraisal of 1984), miniatures, and Luman Reed frames.

1981-1994
Offsite-Box: 107 Folder : 1-21 Paintings, Frames, Drawings, Miniatures (21 of 32 folders)
1981-1994
Offsite-Box: 108 Folder : 1-4 Paintings, Frames, Drawings, Miniatures (4 of 32 folders)
1981-1994
Offsite-Box: 108 Folder : 5-7 Sculpture. General (3 folders)

Scope and Contents Note

Principally concerns a conservation survey and assessment.

1990-1992
Offsite-Box: 108 Folder : 8-11 Sculpture. Birchrun Mint License (4 folders)

Scope and Contents Note

Concerns reproduction rights for "Weighing the Baby" from the Rogers Group.

1989-1992
Offsite-Box: 109 Folder : 1-11 Prints, Photographs, & Architectural (11 folders)

Scope and Contents Note

Includes files on conservation, surveys, general descriptions, inquiries, consideration of transferring the Print Room collections from the museum to the library, and other such matters. Specific collections referred to include: James H. Hyde, Ferdinand Ogden, Cass Gilbert, McComb, Landauer, and McKim Mead & White.

1979-1993
Offsite-Box: 109 Folder : 12-27 Decorative Arts (16 of 35 folders)

Scope and Contents Note

Includes files concerning surveys, descriptions, appraisals, and conservation of furniture, carriages, silver, and Tiffany glass. Several of the files concern the Louis XVI side chair (1817.13). Other specific objects include the Duncan Phyfe tool chest, the Connecticut House facade (from Prentis-Murphy), the Steinway Hose carriage, and DePeyster, Beekman, Nadelman, and LeBoeuf collections. An oversize plan was removed from a folder into an oversize box noted below.

1975-1993
Box: 274 Folder : 11 Decorative Arts. Oversize

Scope and Contents Note

Includes an oversize plan of the Phyfe tool chest by Carlyle Lynch.

1985
Offsite-Box: 110 Folder : 20-28 Storage & Warehousing (9 of 44 folders)

Scope and Contents Note

Includes files concerning the planning for the transfer of objects (principally paintings and decorative art) stored at Central Park West and off-site to a new offsite location (Crozier Fine Arts, Inc. on West 20th Street) in 1990. Includes storage and floor plan blueline drawings by architects Allan Greenberg and Richard Jansen. Oversize plans were removed from folders into an oversize drawer noted below.

1983-1993
Offsite-Box: 111 Folder : 1-30 Storage & Warehousing (30 of 44 folders)
1983-1993
Offsite-Box: 112 Folder : 1-5 Storage & Warehousing (5 of 44 folders)
1983-1993
Drawer: 12A-B9 Folder : 18 Storage & Warehousing. Oversize

Scope and Contents Note

Includes oversize storage and shelving plans removed from the above files.

1989-1990
Offsite-Box: 112 Folder : 6-12 Museum Design/Facilities (8 folders)

Scope and Contents Note

Includes files related to redesigning some of N-YHS's exhibition space, including files on architects Allan Greenberg and Richard Jansen, and lighting consultant George Sexton. See also New-York Historical Society (NYHS-RG 4) for much more on N-YHS's planned renovations during this period.

1989-1991
Drawer: 12A-B9 Folder : 18 Museum Design/Facilities. Oversize

Scope and Contents Note

Includes an oversize plan by Richard Jansen of the 3rd floor corridor lay-out (i.e., West Hall offices).

1990
Offsite-Box: 123 Folder : 1-36 Acquisitions (36 of 47 folders)

Scope and Contents Note

Includes folders concerning general policies and information about accessions and deaccessions, proposed gifts, bequests and other acquisitions (including rejected objects), and photoccopies of correspondence and other documents related to specific acquisitions of paintings, drawings, sculpture, decorative arts, prints, and photographs.

1985-1994
Offsite-Box: 124 Folder : 1-11 Acquisitions (11 of 47 folders)
1985-1994
Offsite-Box: 124 Folder : 12-19 Exhibitions. General (8 of 9 folders)

Scope and Contents Note

Includes files of exhibition proposals (including a proposed touring exhibition of the Neustadt Tiffany collection in 1985), rejected proposals, schedules, and the like.

1985-1994
Offsite-Box: 125 Folder : 1 Exhibitions. General (1 of 9 folders)
1993-1994
Offsite-Box: 125 Folder : 2 Exhibitions. U.S. Constitution: Government by Choice
1986
Offsite-Box: 125 Folder : 3 Exhibitions. Cased Images and Irving Browning
1989
Offsite-Box: 125 Folder : 4 Exhibitions. Tiffany
1988-1990
Offsite-Box: 125 Folder : 5-10 Exhibitions. Audubon (6 folders)

Scope and Contents Note

Includes materials related to various Audubon exhibitions and proposed exhibitions.

1980-1992
Offsite-Box: 125 Folder : 11 Exhibitions. Tenth Street Studio; Portrait Gallery

Scope and Contents Note

Includes an overall description of the proposed Tenth Street exhibition and label text for the Portrait Gallery.

1992
Offsite-Box: 125 Folder : 12 Exhibitions. Collection Re-Installation
1992-1993
Offsite-Box: 125 Folder : 13 Exhibitions at Sony Corp.
1993
Offsite-Box: 125 Folder : 14 Exhibitions. Creating American Cultural Heroes
1994
Offsite-Box: 125 Folder : 15 Exhibitions. 2 X Immortal: Elvis & Marilyn
1994
Offsite-Box: 126 Folder : 1-16 Exhibitions. Thomas Cole: Landscape into History (16 folders)

Scope and Contents Note

Includes correspondence and agreements with the National Museum of American Art, funding proposals, press and other publicity materials, wall text, and other documents.

1992-1994
Offsite-Box: 127 Folder : 1-9 Exhibitions at The Equitable Gallery (9 folders)

Scope and Contents Note

Includes correspondence, draft agreements, press and other publicity materials, brochure text, and other documents related to the exhibition of N-YHS objects at The Equitable.

1994
Offsite-Box: 127 Folder : 10-21 Loans (12 of 51 folders)

Scope and Contents Note

Includes some general files on policies and procedures related to N-YHS's outgoing loans of objects, and files on loans denied or withdrawn during N-YHS's fiscal crisis. The following box has files related to specific loans, some for extended periods and others for specific timebound exhibitions. These files were likely inadvertently separated from other loan files that were integrated into Series IV. Collection Management Files, Subseries B. Outgoing Loans.

1985-1994
Offsite-Box: 128 Folder : 1-39 Loans (39 of 51 folders)

Scope and Contents Note

Among others, the files include loans to Brooklyn Museum, Waterloo Village, War Memorial Museum of Virginia, Museums at Stony Brook, Owen Thomas Museum, New York Law Institute, Chesterwood, Department of the Navy (includes photographs of USS Monitor (1862.9) and Tingey uniform (1932.221), Monticello, Gracie Mansion, Thomas Jefferson Memorial Foundation, Baltimore Museum of Art, Colonial Williamsburg, Metropolitan Museum of Art, Tokyo Metropolitan Government, Bibliotheque Nationale de France, Hudson River Museum, Jordan-Volpe Gallery, National Academy of Design, Minneapolis Institute of Arts, Audubon House, National Portrait Gallery, and Brandywine River Museum.

1985-1994
Offsite-Box: 129 Folder : 1-23 Public Programs & Collections Access (23 folders)

Scope and Contents Note

Includes files concerning various public programs, including a slide show talk providing an overview of the collections (1986), publicity material for programs, summary lists, proposed visitor surveys, a study of visitor and member groups (1988), and a review of the use of museum collections and staff in education and research programs.

1986-1992
Offsite-Box: 130 Folder : 1-13 Special Events (13 folders)

Scope and Contents Note

Includes files concerning private uses of N-YHS's facilities, including for filming such as Robert Redford's Quiz Show and TV's  Law and Order, and for meetings of Community Advisory Board 7, the Alliance for the Arts, and Bard College's Decorative Arts program symposium. The files also reference film rights for material, including for Florentine Films' series  The Civil War.

1993-1994
Offsite-Box: 130 Folder : 14-22 Professional Activities and Miscellaneous (9 of 37 folders)

Scope and Contents Note

These files include documents related to N-YHS's and Hotchner's professional affiliations, such as with the Association of American Museums and sponsoring student studies at N-YHS, and Hotchner's professional activities outside of N-YHS, particularly in terms of lectures on conservation. There are also a small number of files on subjects that did not fit clearly into other categories.

1984-1994
Offsite-Box: 131 Folder : 1-37 Professional Activities and Miscellaneous (28 of 37 folders)
1978-1994

Subseries III.E. Annette Blaugrund Files, 1989-1995. 2.63 Linear feet

Scope and Contents Note

The subseries includes, at least in large part, the files of Annette Blaugrund, Senior Curator of Paintings, Drawing & Sculpture from 1989-1995. The files include correspondence concerning proposed exhibitions, research inquiries, offers of objects for accession, and other museum matters. The files also include object surveys, especially for sculpture, and general administration and exhibition planning documents. Fuller summaries of the content are provided in the container list below. Certain of Blaugrund's files are currently restricted. See the Access Restrictions note. A major initiative of Blaugrund's was the planning for an exhibition about the Tenth Street Studio Building. This subseries holds few or no files on the matter; the bulk of these were integrated at some point with other exhibition files. See Series II. Exhibitions, Subseries I. General Files, folders for Painting and Patronage: The Tenth Street Studios (1993).

Arrangement Note

The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the many individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.

Access Restrictions

N-YHS restricts Board of Trustee and Executive Office files for 50 years following the departure of a President and Chief Executive Officer. This subseries includes some files related to Board and Board Committee matters, and those files are restricted accordingly. Specifically, the files date primarily from the administration of Barbara Knowles Debs and the interim leaders that followed her (1988-1994) and so they are restricted until 2044. While the restriction applies, those files may be used only by, or with the permission of, the President and Chief Executive Officer, the head of the Museum Department, or their designee.

Processing Information Note

The subseries was processed in September 2016 by archivist Larry Weimer. The material was arranged and described, but the physical processing of individual folders was done to only a minimal extent; specifically, the documents remain in their original folders.

Container 1 Container 2   Title Date
Offsite-Box: 132 Folder : 1-7 General Correspondence & Memos (7 of 17 folders)

Scope and Contents Note

Includes correspondence and memos concerning incoming research inquiries about objects and artists, exhibition proposals, offers of objects, and other museum matters.

1991-1995
Offsite-Box: 133 Folder : 1-10 General Correspondence & Memos (10 of 17 folders)
1989-1995
Offsite-Box: 133 Folder : 11-14 Administrative Files (4 folders)

Scope and Contents Note

Includes files concerning visitor counts, intern tasks, filing system, a museum brochure reference material, and facilities information, especially lighting recommendations for the second floor corridor gallery.

1989-1994
Offsite-Box: 134 Folder : 1-4 Collections Policies (4 folders)
1990-1994
Offsite-Box: 134 Folder : 5-11 Exhibitions (7 of 11 folders)

Scope and Contents Note

Includes files on proposed exhibitions and planning meeting and procedures. One file includes notes concerning the Treasury of the Past (1995) exhibition and another concerns a long-term loan to the Thomas Jefferson Memorial Foundation.

1991-1995
Offsite-Box: 135 Folder : 1-4 Exhibitions (4 of 11 folders)

Scope and Contents Note

Includes files on the Paris 1889: American Artists at the Universal Exposition and  Rare Birds of China exhibitions, and a proposed Urban Gallery.

1987-1995
Offsite-Box: 135 Folder : 5-8 Research Sources (4 folders)

Scope and Contents Note

Includes notes and other documents identifying art research sources.

circa 1991-1993
Offsite-Box: 135 Folder : 9-19 Object Descriptions & Inventories (11 of 13 folders)

Scope and Contents Note

Principally includes surveys and inventories of paintings and sculpture.

1990-1994
Offsite-Box: 136 Folder : 1-2 Object Descriptions & Inventories (2 of 13 folders)

Scope and Contents Note

Includes a system-generated Sculpture Checklist as of April 15, 1993, by Ann Weissman.

1993

Subseries III.G. Various Curatorial Files, 2002-2016. 5.5 Linear feet

Scope and Contents

The subseries includes files transferred to the archives from the museum that were those of various curators, assistant/associate curators, contracted consulting curators, or others involved in developing exhibitions or shaping the collection scope and presentation. In many instances, the specific provenance of the files may not be clear and were included here because of the nature of the subject matter.

Arrangement

The files are loosely arranged and were generally retained as transferred to the archives.

Processing Information

The subseries was formed in 2021 in order to accommodate files transferred to the archives in 2017-2019 that could not be readily placed with the series structure established in 2016 when the bulk of the records were processed. These files were minimally processed and are generally described at the box level.

Container 1     Title Date
Offsite-Box: 292 Exhibition curatorial working files

Scope and Contents

Primarily includes files from Mina Weiner, Jan Ramirez, Kathy Hulser, and Ellen Denker. Primarily concerns object lists, text, planning, programming, and the like for various exhibitions, including especially: Alexander Hamilton, Life on a Lapel, Family Matters, Jules Feiffer, Home Sewn, Bella Landauer: Collecting Enterprises, Revolutions, British in New York, the N-YHS Bicentennial in 2004. Includes some other planning documents, such as a Visible Storage Best Practices Analysis (1997).

circa 1996-2004
Offsite-Box: 297 Exhibition curatorial working files

Scope and Contents

Files transferred to the archives in 2017. These files are primarily from the office of Museum Director Linda Ferber and relate to various exhibitions. These include AIDS, Armory Show, Historical Fictions, Legacies, Lincoln & New York, Finding Priscilla's Children, Audubon's Aviary, Ashcan Painters, Atlantic Revolutions, Grant & Lee, Clarice Lee, New York Divided, and a few other smaller files.

2002-2012
Offsite-Box: 298 Exhibition curatorial working files

Scope and Contents

Includes Marybeth de Filippis's file on "Dutch New York between East and West: The World of Margrieta van Varick (2009); binder and file on object conservation for the Great Hall (2010); binder of "100% Design Development with Exhibit Script and Exhibit Item Schedule" for the Dimenna Childen's Museum (2010); and proposals for a N-YHS web redesign by Mediatrope LLC and by Tronvig Group (2010).

2009-2010
Offsite-Box: 299 Exhibition curatorial working files

Scope and Contents

Includes files on the Cholera and the Insulin exhibitions.

2008-2011
Offsite-Box: 315 Exhibition curatorial working files

Scope and Contents

The box appears to hold exhibition-related files from Linda Ferber. Principal files concern: Coast & Sea, Making It Modern (Nadelman), Making American Taste, Beauty's Legacy, Clarice Smith, Swing Time (Reginald Marsh).

circa 2009-2016
Offsite-Box: 316 Various curatorial files

Scope and Contents

Includes a small set of Linda Ferber files, including those on the Hudson River School exhibition.

circa 2012-2014

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